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administrative specialist resume example with 3+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
  • :
Professional Summary

Self-motivated Administrative specialist Human Resource Assistant bringing proven leadership, organizational and customer relations skills.Proven history of effectively managing competing priorities in fast-paced and rapidly changing environments. Committed to providing superior administrative support.

Skills
  • Inventorying
  • Time and billing
  • Staff scheduling procedures
  • Bookkeeping
  • Data Collection
  • QuickBooks
  • Recordkeeping
  • Account Reconciliation
  • Bank Reconciliation
  • Accounts payable specialist
  • Customer service
  • Wages and Salary
  • Benefits and Compensation
  • Training development
  • Conflict Resolution
  • File and records management
  • Critical thinking
  • Responsible
  • AP/AR Proficiency
  • Advanced MS Office Suite Knowledge
  • Accounting Skills
  • Spreadsheet management
  • Policy and procedure modification
  • Invoice Processing
  • Customer and client relations
  • Sage 50 US
  • OSHA compliance
  • Technical Support
  • Workers' compensation
  • Supervising staff
  • Human resource laws
  • Payroll
  • ISolved , SAP program efficient and Excel
Work History
Administrative Specialist, 03/2021 to Current
AdvocatesPlymouth, MA,
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Executed record filing system to improve document organization and management.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Verified discrepancies and resolved clients' billing issues
  • Posted customer payments by recording cash, checks and credit card transactions.
  • Maintained records by imaging invoices, debits and credits.
  • Prepared material orders to complete projects on time and within budget.
  • Provided accurate estimates by defining scope, timelines, potential setbacks and limitations.
  • Collected historical cost data to estimate costs for current or future products.
  • Prepared and mailed account statements to vendors and kept meticulous correspondence documentation.
  • Validated and recorded invoices and resolved discrepancies with vendors.
  • Matched purchase orders with invoices and recorded necessary information.
  • Proactively identified all accounting errors by developing cross-referencing databases.
HR Payroll Specialist / Admin Specialist , 03/2020 to 03/2021
AdvocatesSudbury, MA,
  • Administered benefits programs, analyzed compensation and other competitive data and prepared budgets.
  • Reviewed existing policies and procedures to make recommendations for enhancing work productivity, recruitment, hiring processes and talent management.
  • Analyzed issues and employed improvement processes.
  • Oversaw and managed hiring process and assisted human resources.
  • Interviewed candidates and conducted background checks and verification.
  • Processed wage garnishments and child support.
  • Researched and resolved time discrepancies.
  • Checked accrued hours against listed hours for leave time.
  • Responded to employee questions and requests for information in timely and knowledgeable fashion.
  • Updated employee files with new details such as changes in address or salary levels.
  • Maintained payroll information by calculating, collecting and entering data.
  • Processed employee W-9 and I-9 forms and managed benefits and leave time.
  • Updated employee banking records when it was necessary.
  • Adjusted employee tax status along with information regarding withholding.
  • Processed new hire paperwork and documents.
  • Executed record filing system to improve document organization and management.
  • Maintained staff directory and company policy handbook for human resources department.
  • Coordinated bookkeeping activities in SAGE , T-shirt’s and iSolved , including invoicing and accounts payable .
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Created detailed expense reports and requests for capital expenditures.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Administrative Specialist, 02/2019 to 03/2020
Lineage LogisticsLeague City, TX,
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Handled incoming and outgoing mail.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Maintained supplies inventory by checking stock to determine inventory level and ordering new supplies when inventory runs lows.
  • Developed new training programs to address performance and knowledge issues.
  • Developed safety policies and procedures to be used at medical facilities.
  • Reconciled daily AR ledger and verified proper posting.
  • Updated aging reports based on daily audits.
  • Maintained records by imaging invoices, debits and credits.
  • Completed daily process adjustments to maintain accuracy.
  • Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
  • Managed purchasing, sales, marketing and customer account operations efficiently.
  • Posted revenues by verifying and entering transactions from lock box and local deposits.
  • Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.
  • Coordinated bookkeeping activities in QuickBooks and SAP, including invoicing and accounts payable.
Administrative Clerk, 04/2018 to 02/2019
MOD CyclesCity, STATE,
  • Validated and recorded invoices and resolved discrepancies with vendors.
  • Prepared and mailed account statements to vendors and kept meticulous correspondence documentation.
  • Received and delivered incoming accounting department mail to appropriate staff members.
  • Matched purchase orders with invoices and recorded necessary information.
  • Analyzed figures, postings and documents to maintain accounting program accuracy.
  • Complied with all established policies and performed bank reconciliations, accounts payable/receivable, invoicing, billing, collections, balance records, vendor payments and profit and loss statements for 100 + clients.
  • Codified office structures and processes to promote teamwork and performance.
  • Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
  • Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies.
  • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
Education
High School Diploma : , Expected in 10/2016 to St James Academy - Fort Pierce, Florida ,
GPA:

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Resume Overview

School Attended

  • St James Academy

Job Titles Held:

  • Administrative Specialist
  • HR Payroll Specialist / Admin Specialist
  • Administrative Specialist
  • Administrative Clerk

Degrees

  • High School Diploma

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