Administrative Specialist Resume Example Company Name

JodyLong

Summary

Upbeat Administrative Specialist well-versed in completing multiple tasks simultaneously and following through on achieving all project goals. Successful at overseeing reception duties and coordinating purchasing functions. Adept at business correspondence, travel arrangements and event coordination.

Goal-driven Receptionist with extensive background managing busy reception areas and multi-line telephone systems. Security-conscious and astute in control of confidential documentation.

Knowledgeable and professional Receptionist skilled in administrative support and customer service. Bringing 17 years of experience managing fast-paced, front desk operations. Strong planning, problem solving and communication skills.

Punctual Administrative Assistant known for having terrific work ethic and dynamic communication skills. Well-versed in Microsoft Office and experienced delivering high level of support.

Skills

Meticulous Attention to Detail
Multitasking and Time Management
Confidentiality and Data Protection
Professional and Courteous
Strong Organizational Skills
Judgment and Decision Making
Task Prioritization
Ease with Computers and Technology
Microsoft Office Suite
Verbal and Written Communication
Report Preparation
Multi-Line Telephone Systems
Document and File Management
Office Equipment Operation
Appointment Coordination
Clear Communication
Fast Learner
Organizing and Categorizing Data

Staff Orientation and Training
Customer Service
Microsoft Office
Mail Routing and Distribution
Payment Distribution
Presentation Development
Reception Duties
Event Planning
Business Administration
Writing and Editing Skills
Data Entry
Travel Coordination
Problem Solving
Calendar Management
Administrative Procedures
Invoice Processing
Social Media Updating

Experience

Administrative Specialist, Company Name, March 2007-CurrentCity, State

Answered and routed telephone calls and took messages along with greeting all visitors and guiding them pleasantly to their destinations.
Produced and distributed memos, newsletters, email updates and other forms of communication.
Created and revised systems of procedures used in the office for the residents to use to request various things.
Helped Manage calendar of events for 270 residents daily.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Strengthened traceability by developing organization systems
Automated office operations by managing internal and external customer correspondence, record tracking and data communications.
Answered phone calls, provided information to callers and connected callers to appropriate people.
Coordinated special meetings and events on behalf of executive leaders.
Managed administrative processes and prepared key reports and documentation.
Helped manage patient medical appointments, dinner reservations, maintenance request, community outings, airport transportation, vendor request, and simple IT issues with their phones and IPads.
Managed all Medical File of Life's for 270 residents and did all the data entry.
Created all slides, videos, and announcements on the Community Channel from a remote site, using YouTube & Microsoft office,
Created & Managed the Hurricane And Fire Evacuation Plans for all residents and ordered all the water supply to keep on hand for the season.
Aided in medical emergencies by calling our medical staff or 911.

Permit Coordinator, Company Name, November 2004-March 2007City, State

Served as notary public.
Worked with several different city municipalities and officials while submitting plans to be reviewed.
Worked close with all managers & vendors to get necessary paperwork, and plans to the county in a timely manner.
Had to learn data systems to input information pertaining to the houses in the phases that were being constructed.
Created construction folders for the Managers to use in the field.
Handled Insurance paperwork and scopes of vendors working on each site.
Traveled to the county and construction sites when needed.

Owner/Operator, Company Name, January 2002-November 2004City, State

Developed business and marketing plans
Trained teams on specific operations and requirements for each job , including applicable procedures and techniques.
Supervised performance of workers with goals of improving productivity, efficiency and cost savings.
Negotiated with vendors to gain optimal pricing for inventory
Worked along side staff mentoring them and teaching customer service.
Set up deli and made all specials and desserts
Delivered food

Education and Training

2 Year Certificate Hair And Beauty, , Cosmetology School, CityState

Some College (No Degree)Jamestown Community College, CityState

Notary Certificate Online Notary, CityState

Associate of Applied ScienceBusiness Administration, , , Jamestown Business College, , CityStateMay 2000

Resume Overview

School Attended

Cosmetology School
Jamestown Community College
Online Notary
Jamestown Business College

Job Titles Held:

Administrative Specialist
Permit Coordinator
Owner/Operator

Degrees

2 Year Certificate
Some College (No Degree)
Notary Certificate
Associate of Applied Science

Administrative Specialist Resume Example

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