administrative specialist resume example with 6+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Adaptable rhetorician and textual composer committed to facilitating efficient office operations by streamlining administrative systems, procedures, and communication skills. Superb schedule coordination and project planning abilities. Personable and productive with 70 wpm type speed and proficiency in Microsoft Office, Excel, and presentation platforms.

  • Videoconference preparation
  • Meeting planning
  • Travel coordination
  • Document management
  • Cost reduction and budgeting
  • Tech-savvy
  • Bookkeeping
  • Student records management
  • Communication - written and oral - instruction
  • Group and individual instruction
  • Rhetoric and Technology education
  • Scheduling
  • Managing more than 80 individuals
Work History
08/2021 to Current Administrative Specialist Association Of American Medical Colleges | Remote - Washington Dc / Baltimore Area, DC,
  • Prepared and distributed team-based communications to foster collaboration and enhance team morale.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Monitored and managed expenses with allotted budgets and reviewed and approved expense reports.
  • Produced highly accurate internal and external letters and memoranda.
  • Created and maintained scheduling for senior faculty and student majors.
  • Advised students on program progression.
  • Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
  • Handled incoming and outgoing mail.
  • Scheduled meetings booked meeting rooms and prepared meeting agendas.
  • Worked on behalf of senior leaders to complete project requirements according to schedules and within budgetary limitations.
  • Maintained supplies inventory by checking stock to determine inventory level and ordering new supplies when inventory runs lows.
08/2021 to Current Instructor of Public Speaking & Communication Norc At The University Of Chicago | Louisville, KY,
  • Coached students on public speaking and presentation skills.
  • Planned and incorporated instructional and learning strategies, activities, materials, equipment and technology to exhibit understanding of student learning styles.
  • Demonstrated understanding of instructional planning and timely delivery paced by standards-based and data-driven instruction that engaged students, incorporated technology and made learning relevant for learners.
  • Developed and implemented lesson plans to fulfill requirements of district curriculum program and reflect accommodations and modifications for individual student needs.
  • Managed assigned extracurricular activities and sponsored outside activities approved by school principal to foster social growth of students.
  • Employed variety of instructional techniques and integrated and actively used technology and media consistent with needs and capabilities of students.
  • Established and maintained open lines of communication with students and parents to support academic and behavioral progress of students.
  • Accepted shared responsibility for project-based, interdisciplinary and thematic school initiatives that offered intervention and enrichment opportunities for students.
  • Maintained accurate, complete and correct records as required by law, district policy and administrative regulations in alignment with state standards for the communication subject area.
  • Exhibited understanding of content, discipline and pedagogy as demonstrated through quality of design, execution of lessons and matching objectives and activities to South Carolina standards.
  • Collaborated with faculty and staff to determine instructional goals, objectives and methods according to district and school requirements.
  • Reviewed and analyzed data to measure and assess student growth aligned to instructional goals and course objectives and adjusted instructional strategies and content delivery as needed.
  • Fostered physically and emotionally safe and supportive learning environment characterized by efficient and effective routines, clear expectations and organization that maximized student learning.
  • Led projects and analyzed data to identify opportunities for improvement.
  • Devoted special emphasis to punctuality and worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately.
  • Maintained excellent attendance record, consistently arriving to work on time.
  • Performed duties in accordance with all applicable standards, policies and regulatory guidelines to promote safe working environment.
  • Identified issues, analyzed information and provided solutions to problems.
  • Prepared a variety of different written communications, reports and documents to ensure smooth operations.
08/2016 to 12/2020 Associate Teacher of Composition and Rhetoric Coastal Carolina University | City, STATE,
  • Prepared a variety of different written communications, reports and documents to ensure smooth operations.
  • Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.
  • Used coordination and planning skills to achieve results according to schedule.
  • Challenged and engaged students through in-depth lectures, debates and discussions and literary subjects.
  • Employed visual and auditory approaches to make lessons more interesting and interactive for students.
  • Prepared lesson plans for over 80 students per week to accommodate students with varying proficiency levels.
  • Prepared lesson plans for over 12 classes per week to accommodate students with varying proficiency levels.
  • Provided grades and progress reports to 80 students each semester to evaluate student learning needs.
  • Created curricula, tests and exams to reinforce student learning in composition and rhetoric subjects.
  • Used diverse LMS systems, Microsoft Office, PowerPoint, Excel, and more to prepare lectures, course materials and lessons.
  • Exceeded goals through effective task prioritization and great work ethic.
08/2014 to 05/2016 Graduate Research Assistant Coastal Carolina University | City, STATE,
  • Completed administrative and research duties per professor request.
  • Researched information regarding the creation of published indexes, critical analysis of Rock-n-Roll music as a social influence, and technological representations and interactions with Victorian literature to assist professors with academic pursuits.
  • Contributed to professionally-written scientific paper for publication.
  • Recorded data and maintained source documentation following good documentation practices.
  • Supported department members with administrative, research and academic assistance.
  • Liaised between faculty and students to answer questions and optimize faculty time.
  • Planned, modified and executed research techniques, procedures and tests.
  • Wrote and edited data collection forms and questionnaires.
  • Assisted faculty members with data collection for potential academic publications.
  • Complete interviews and transcription for research.
Expected in 05/2023 to to Ph.D. | English Old Dominion University, Norfolk, VA GPA:
  • Relevant Coursework Completed: Writing, Rhetoric, and Discourse & Technology and New Media Studies.
  • ABD status as of May 2021.
Expected in 05/2016 to to Master of Arts | Writing Coastal Carolina University, Conway, SC, GPA:
  • Member of Sigma Tau Delta Honor Society
  • Member of Sigma Alpha Pi Honor Society
  • Summa Cum Laude Graduate
Expected in 05/2014 to to Bachelor of Arts | English Coastal Carolina University, Conway, SC, GPA:
  • Summa Cum Laude graduate
Expected in 05/2012 to to Associate of Arts | Florence-Darlington Technical College, Florence, SC GPA:
  • Awarded USAA All-American Scholar
  • Awarded Collegiate Minority Leadership
  • Member of Phi Theta Kappa honor society

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Resume Overview

School Attended

  • Old Dominion University
  • Coastal Carolina University
  • Coastal Carolina University
  • Florence-Darlington Technical College

Job Titles Held:

  • Administrative Specialist
  • Instructor of Public Speaking & Communication
  • Associate Teacher of Composition and Rhetoric
  • Graduate Research Assistant


  • Ph.D.
  • Master of Arts
  • Bachelor of Arts
  • Associate of Arts

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