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Administrative Specialist (71L) Resume Example

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ADMINISTRATIVE SPECIALIST (71L)
Summary

Dedicated and focused administrative assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.


Solutions-focused, versatile management professional offering a comprehensive background supporting U.S. military operations in roles of increasing responsibility during a 10-year career in the US Army. Effective communicator who quickly masters new roles and technologies to achieve positive results.


Military professional with experience in team management, administrative accountability and supply management. Effectively managed more than $600,000 in equipment.


Highly motivated, effective communicator and problem solver who successfully completed two combat tours. Works well with team members and groups from diverse backgrounds.

Highlights
  • Microsoft Office proficiency
  • Excel spreadsheets
  • Meticulous attention to detail
  • Results-oriented
  • Self-directed
  • Professional and mature
  • Resourceful
  • Dedicated team player
  • Strong interpersonal skills
  • Understands grammar
  • Proofreading
  • Mail management
  • Report development
  • Report writing
  • Legal administrative support
  • Self-starter
  • Executive presentation development
  • Claims appeal procedures
  • Inventory tracking
  • Budget management
  • Inventory control
  • Flexible
  • Works well independently
  • Customer service-oriented
  • Effective team leader
  • Automation planning
  • Confidential Security Clearance
  • Valid North Carolina driver's license
  • Supply and logistics planning
  • Extremely organized
  • Strong verbal communication
  • Data management
Accomplishments

Awarded the Army Achievement Medal in 1991, 1993, 1995, 1996, 1997.


Awarded the Army Commendation Medal in 1998 and 2000


Maintained 100% accountability of over $600,000 worth of equipment with no deficiencies, losses or damages.


Managed a $26,000 supply budget


Assigned as the Rear Detachment First Sergeant and Family Support Liaison while unit was deployed in support of Operation Joint Endeavor.


Awarded five individual Social Security Awards


Experience
Administrative Specialist (71L)
January 1991 to April 1991
Conejo Valley Unified School District - CA

Prepared registered and certified mail for dispatch.


Picked up, sorted and handed out mail in forward deployed unit.


Performed reconnaissance operations in Saudi Arabia to move unit from one location to next.


Established mail delivery routes and managed distribution process.


Patrolled areas and allowed restricted area access for authorized personnel.



Administrative Specialist (71L)
May 1991 to March 1998
Atmos Energy Corp. - Thousand Oaks , TX

Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.


Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.


Handled all media and public relations inquiries.


Maintained the front desk and reception area in a neat and organized fashion.


Planned meetings and prepared conference rooms.


Wrote reports and correspondence from dictation and handwritten notes.


Maintained an up-to-date department organizational chart.Dispersed incoming mail to correct recipients throughout the office.


Made copies, sent faxes and handled all incoming and outgoing correspondence.


Organized files, developed spreadsheets, faxed reports and scanned documents.


Received and screened a high volume of internal and external communications, including email and mail.


Managed daily office operations and maintenance of equipment.


Processed in excess of 2000 Personnel Actions, 1500 Awards, 1000 Noncommissioned Officer Evaluation Reports, 1000 Pay inquiries and other finance related documents.


Instrumental in deactivating three companies and one battalion headquarters and relocating one company.


In support of Operation Support Hope during a mission on Rhein Main Air Base, processed vehicles and equipment being sent to Rwanda, Africa


Performed the duties of Administrative NCO and Supply Sergeant while deployed in support of Operation Joint Endeavor


Performed the duties of Rear Detachment First Sergeant and Family Support Liaison while 15th Transportation Detachment was deployed in support of Operation Join Endeavor

Administrative NCO 71L3O
April 1998 to December 2000
A Co, Headquarters And Law Enforcement Command - Abilene , STATE

Responsible for all administrative and logistical services at an installation level directorate.


Manages a $26,000 directorate supply budget and maintains accountability for all IMPAC Credit Card purchases.


Develops need statements and determines all sources in requisitioning all ADP hardware and software.


Maintains accountability of over $600,000 worth of equipment.


Responsible for administrative duties to the director in the absence of his secretary.


Procures and issues supplies and manages directorate distribution system and suspense log


Manages publications, postage, and printing accounts


Performs all duties with a high degree of accuracy

Supply Technician III
July 2001 to January 2003
Halliburton - City , STATE

Reviewed new customer orders and requests and manually entered data into a centralized database.


Forwarded client-related quality and service issues to the appropriate manager for resolution.


Coordinated rush orders and order changes.


Acted as a liaison for over 200 High Schools, Colleges and Universities JROTC and ROTC programs.


Conducted periodic inventories


Maintained a great working relationship with each school ensuring their success.


Prepared invoices for all customers in the logistics department at the end of every month.


Created databases and spreadsheets to improve inventory management and reporting accuracy.



Office Assistant III
June 2003 to September 2004
NC Department Of Corrections - City , STATE

Assistant to the Lead Chief Probation Parole Officer (LCPPO) in Mecklenburg County


Verified and logged in deadlines for responding to daily inquiries.


Responsible for typing all memorandums and correspondence for LCPPO


Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.


Planned meetings and prepared conference rooms.


Wrote reports and correspondence from dictation and handwritten notes.


Legal Assistant
September 2004 to January 1753
Social Security Administration - City , STATE

Composed and typed routine letters of correspondence.


Trained new employees on office equipment and job duties.


Issued subpoenas for all necessary records in preparation for trials.


Directed incoming calls to appropriate staff members.


Organized legal memoranda and client correspondence.


Assists claimants and other visitors by responding to a variety of questions, often providing the claimants with information about their right to be represented, advising them when additional evidence is necessary, and providing other background information as requested.


As required, monitors hearings. When participating in hearings, recognized as the Agency's representative in defining the legal process and decorum to the claimant and legal representative and other participants in the hearing.


Review and prepare medical documents as well as jurisdictional documents submitted during oral hearings and complete computer inputs to expedite the case through the hearing process.


Sets up hearing room and recording equipment, ensuring that the equipment functions properly throughout the hearing.


Assures all evidence and testimony presented at the hearing is complete and recorded. Observes and makes notes of relevant hearing room conditions, and records specific and relevant testimony of the claimant and/or witnesses.


Assisted the Hearing Office Systems Administrator and management in training support staff in the use of computers, as well as various software applications which are used in decision processing. Notified the appropriate personnel when equipment repairs were required.


Based on the type of case, prepares cases and decisions for mailing by ensuring copies of the decision are sent to the appropriate parties and effectuating component.

Education
High School Diploma : General, 1987New Iberia High School - City, State

Member of Youth in Action Club

Business TransportationCity College of Chicago - City, State, Germany

6 Semester hours - June 1993

Certificate : Logistics, 1994US Army Logistics Management College - City, State

This was a correspondence course completed while stationed in Germany


Defense Packing and Utilization 63 Credit Hours

Defense Basic Preservation and Packing 64 Credit Hours

Defense Marking for Shipment and Storage 28 Credit Hours

Defense Preparation of Freight for Air Shipment 24 Credit Hours

Certificate : Computer Technology, 1994Microcomputer Technology Center - City, State

This was a correspondence course completed while stationed in Germany.


Completed 350 clock hours

Certificate : Small Group Instructor Training, 1998US Army Armor School - City, State

40 hour course

Certificate : Computer TechnologyNew Horizons Computer Learning Center - City, State

08/2003


A+ Certification - Core Hardware

A+ Certification - Operating Systems

2151 Microsoft Windows 2000 Network and Operating System

CISCO - Interconnecting Cisco Network Devices

Network + Certification

Select One : Criminal JusticeGaston College - City, State

39 Semester Hours completed in 2006

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How this resume score could be improved?

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68Fair
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Resume Overview

School Attended

  • New Iberia High School
  • City College of Chicago
  • US Army Logistics Management College
  • Microcomputer Technology Center
  • US Army Armor School
  • New Horizons Computer Learning Center
  • Gaston College

Job Titles Held:

  • Administrative Specialist (71L)
  • Administrative NCO 71L3O
  • Supply Technician III
  • Office Assistant III
  • Legal Assistant

Degrees

  • High School Diploma : General , 1987
    Business Transportation
    Certificate : Logistics , 1994
    Certificate : Computer Technology , 1994
    Certificate : Small Group Instructor Training , 1998
    Certificate : Computer Technology
    Select One : Criminal Justice

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