administrative specialist resume example with 7+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Highly efficient Administrative Professional offering 8 years of experience, including administrative support, project coordination, customer service and team leadership. Comfortable working with senior management to effectively define and achieve strategic operational and administrative objectives. Streamlines administrative processes, analyzes complex issues and develops solutions. Cultivates positive work culture focused on teamwork and idea-sharing while driving goal achievement.

  • Travel Arrangement Scheduling
  • Office Record Management
  • Meticulous Attention to Detail
  • Computers and Technology
  • Microsoft Office Suite
  • Document and File Management
  • Report Preparation
  • Ease with Computers and Technology
  • Professional and Courteous
  • Database and Client Management Systems
  • Confidential Document Control
  • Travel Coordination
  • Spreadsheet Tracking
06/2014 to 08/2018 Administrative Specialist Compliance Management International | Camden, NJ,
  • Answered and routed telephone calls and took messages.
  • Scheduled and coordinated meetings, appointments and travel arrangements for managers or supervisors.
  • Automated office operations by managing internal and external customer correspondence, record tracking and data communications.
  • Created and revised systems and procedures by analyzing operating practices, recordkeeping systems, office layout and budgetary requirements.
  • Coordinated employee recruitment, performance evaluation and termination activities.
  • Organized training, client meetings, team meetings and events.
  • Produced and distributed memos, newsletters and other forms of communication.
  • Provided top quality control, eliminating downtime to maximize revenue.
  • Composed and edited complex and sensitive correspondence, reports and documents.
  • Gathered, entered and updated data to maintain departmental records and databases.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Developed successful filing system to increase ability to retain and recover documents, reports and records.
  • Answered phone calls, provided information and connected callers to appropriate personnel.
  • Generated status reports for senior management activities critical to meeting project and departmental goals.
02/2019 to 02/2020 Quality Control Inspector Cactus Wellhead | Donora, PA,
  • Examined products and materials for defects or deviations to remove or discard non-conforming items.
  • Documented inspection results by completing reports and logs and summarizing and entering data into quality database.
  • Assessed materials, parts and products for conformance with quality control requirements and production specifications.
  • Inspected and repaired products to meet project expectations.
  • Adhered to safety protocols to minimize equipment damage and avoid injuries.
  • Oversaw proper tagging and identification of parts and components, enabling rejected or non-repairable parts to be properly marked, quarantined and rendered unusable.
  • Documented nonconformities and recommended techniques for prompt resolution.
  • Consulted with engineers to resolve quality, production and efficiency problems.
  • Inspected, tested and measured materials for conformance to specifications and regulatory requirements.
  • Compared product and materials colors, shapes, textures and grades with predetermined templates.
  • Matched arriving materials with purchase orders, submitted discrepancy forms as necessary.
04/2021 to 03/2023 Intelligence Analyst Linquest Corporation | Beavercreek, OH,
  • Conducted and supported analysis of information operations (IO) intelligence related to political, economic, social, cultural, physical, geographic, technical or military issues in specific foreign countries.
  • Supported operational planning and execution of intelligence operations (IO) and military information support operations (MISO).
  • Provided real-time incident reporting to internal members and clients on threats to key sectors.
  • Gathered details about enemy forces, troop movements. strengths, tendencies and activities.
  • Contributed to and supported strategic and operational planning teams developing information operations (IO) and military information support operations (MISO) organizational, personnel, equipment and fiscal resourcing concepts.
  • Checked clearances and eligibility of more than [Number] personnel each quarter.
  • Identified potential and existing threats and vulnerabilities.
  • Collected, reviewed and processed intelligence information for senior personnel.
  • Gathered and disseminated raw intelligence for real-time analysis and decision-making.
  • Prepared briefs and intelligence presentations and disseminated to appropriate stakeholders.
  • Developed and distributed intelligence products focused on field operations.
  • Determined key trends using gathered intelligence.
  • Assessed intelligence data to predict future criminal or terrorist activity.
Education and Training
Expected in 03/2021 to to Associate of Arts | Intelligence Operations Studies Cochise College, Douglas, AZ GPA:
Expected in 09/2019 to to Associate of Arts | General Studies Lone Star College System, Spring, TX GPA:

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Resume Overview

School Attended

  • Cochise College
  • Lone Star College System

Job Titles Held:

  • Administrative Specialist
  • Quality Control Inspector
  • Intelligence Analyst


  • Associate of Arts
  • Associate of Arts

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