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Administrative Specialist Resume Example

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ADMINISTRATIVE SPECIALIST
Summary
Dedicated and focused Administrative Specialist who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
Highlights
expert knowledge of Pfizer specific processes and procedures applicable to the line/Site (e.g., PT&E, GDMS/PTMF, ENGAGE)
Meticulous attention to detail
Results-oriented
Self-directed
Time management
Professional and matureStrong problem solverAdvanced MS Office Suite knowledgeResourcefulDedicated team playerMeeting planning
Experience
Administrative Specialist
January 2003 to CurrentPfizer Inc
  • Medical Affairs/Oncology Business Unit Provides administrative support to assigned leaders and colleagues and interfaces with multiple departments and all levels of management Works with Contracts and Outsourcing to develop and execute consultant agreements and Confidential Disclosure Agreements ; invoice tracking, routing and approval, and supports other project management financial activities as needed Coordinate activities for meetings and events including contingency planning, proactive problem solving (e.g., ordering of food and AV equipment, handling issues for offsite meetings).
  • Provides administrative support for meetings such as agenda development and distribution; coordinating, distributing and follow-up on minutes and materials for meetings.
  • Handles full spectrum of travel arrangements (ie, research/book flights, hotels and ground transportation; cross-site access, passport and visa documents) and itineraries including contingency planning and ad hoc issues management and expense reports (ie, creating and submitting expense reports; gathering receipts and charge details; AMEX reconciliation).
  • Assist Global Medical Lead with various meetings and Ad Boards for Avelumab in collaboration with Merck.
  • Coordinate visits of external individual to the site.
  • Independently plans and executes work to meet assigned objectives and helps other administrative colleagues during absences from the office or as backup when necessary.
  • Anticipates and resolves broad range of problems or conflicts; guides others in processes (e.g., meeting conflicts, overlapping deadlines, IT issues, team interactions and behaviors).
  • Takes personal accountability for quality of own work that impacts the department and understands impacts of actions.
  • Ensures accuracy of work and uses judgment to determine work methods in different situations.
Executive Assistant
April 2002 to October 2002
  • Provide administrative support to Global Tax partner, managing director and Global Tax group.
  • Coordinate worldwide meetings, conference calls, and travel arrangements for partner and managing director and Global Tax staff.
  • Maintain time and expense records for partner and managing director.
  • Maintain excel spreadsheet of invoices processed for payment Handle bill processing, usage charges, and allocations as well as check requests for payment to vendors for services rendered Handle special projects for group when required Maintain groups eRoom.
Executive Assistant
January 2002 to January 2003Pepsi Bottling Group
  • Provide administrative support to Vice President of Field Marketing and three directors.
  • Coordinate meetings, conference calls, and travel arrangements for Vice President and directors.
  • Maintain time and expense reports, coordinate and manage departmental budget using APS billing and Purchasing Card system.
  • Create PowerPoint presentations on behalf of Field Marketing group.
  • Deloitte & Touche Hired on Project basis.
Executive Assistant
January 1999 to January 2002PricewaterhouseCoopers, LLP
  • Provided administrative support to partner, managing director and New York Business Process Outsourcing global team and act as website editor for department's website.
  • Coordinated worldwide meetings, conference calls, video teleconferences and travel arrangements for partner and managing director.
  • Drafted Directed incoming calls to appropriate individual for satisfactory customer service and prepared correspondence on behalf of partner and managing director.
  • Acted as support for out-of-state partners and BPO staff.
  • Ordered reprints of BPO marketing materials from outside vendors.
  • Maintained time and expense records using Tex 2000 for partner and managing director to insure proper allocation of their time and insure their reimbursement of expenses that they incurred.
  • Created/edited HTML documents to be posted on the website.
  • Developed write-ups and photo captions for award conferences and other miscellaneous articles.
  • Conducted research on upcoming events and posted to BPO events section to inform anyone that would be interested in attending.
  • Designed placement of photos and miscellaneous articles on website for maximum effectiveness to the viewers.
  • Solved technical problems relating to the website for quality control.
  • Executed billing on a timely basis.
Education
Bachelor of Science : International Business Management/Executive Development Growth Experience (EDGE), 1996Mercy College － Ferry, NYGPA: Cum LaudeInternational Business Management/Executive Development Growth Experience (EDGE) Cum Laude
Advertising Design Business Management, 1983University of Wisconsin MilwaukeeAdvertising Design Business Management
Advertising Design, 1981Milwaukee Institute of Art and DesignAdvertising Design
Skills
administrative, administrative support, photo, Ad, APS, backup, billing, book, budget, Business Process, conferences, consultant, Contracts, customer service, editor, e-mail, expense reports, financial, general office, HTML, ie, director, managing, Marketing, marketing materials, materials, meetings, access, Excel, MS Office, office, Outlook, PowerPoint, PowerPoint presentations, 2000, Word, Works, Oncology, problem solving, processes, project management, Purchasing, quality, quality control, reception, research, routing, spreadsheet, Tax, telephone, transportation, travel arrangements, video, website, articles
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Resume Overview

Companies Worked For:

  • Pfizer Inc
  • Pepsi Bottling Group
  • PricewaterhouseCoopers, LLP

School Attended

  • Mercy College
  • University of Wisconsin Milwaukee
  • Milwaukee Institute of Art and Design

Job Titles Held:

  • Administrative Specialist
  • Executive Assistant

Degrees

  • Bachelor of Science : International Business Management/Executive Development Growth Experience (EDGE) , 1996
    Advertising Design Business Management , 1983
    Advertising Design , 1981

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