Administrative Specialist Resume Example 7 ELEMENTS INC

ADMINISTRATIVE SPECIALIST

Summary

Upbeat Administrative Specialist well-versed in completing multiple tasks simultaneously and following through on achieving all project goals. Successful at overseeing reception duties and coordinating purchasing functions. Adept at business correspondence, travel arrangements and event coordination.

Skills

Office record management
Calendar maintenance and docketing
Payroll and benefits administration
Customer relations

Proficient in Microsoft Office, Gsuite apps, Quickbooks, and Thomson Rueters accounting software.
Confidential document control
Strong problem solver
Professional and mature

Experience

Administrative Specialist, 7 ELEMENTS INC, March 2016-March 2020Indianapolis, IN

Guided administrative and professional staff through computer and software problems.
Produced and distributed team newsletters, email updates and other forms of communication.
Set up and maintained physical and electronic filing systems.
Tracked and submitted employee time sheets to accounting department for payroll processing.
Conducted thorough research using various media sources to obtain relevant data for staff requirements.
Created and maintained spreadsheets and developed administrative and logistical reports.
Created and revised systems and procedures by analyzing operating practices, recordkeeping systems, office layout and budgetary requirements.
Maintained positive working relationship with fellow staff and management.
Prepared presentations and proposals, assisted in bookkeeping and produced budget reports.
Received and screened high volume of internal and external communications.
Produced professional and error-free letters, presentations and spreadsheets.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Strengthened traceability, developing organization systems for contracts, records, reports and agendas.

Bookkeeper, Howard And Company Of Sarasota, Inc, March 2015-September 2019Sarasota, FL - FLORIDA

Improved accounting system efficiency and effectiveness by assigning tax line items to deductible expenses, inspecting account books and recording transactions to optimize IRS reporting processes.
Reviewed bank account statements to reconcile accounts by documenting correct financial information in general ledger.
Followed detailed end of month accounting procedures to verify proper balancing of all accounts and readiness for new month.
Streamlined financial efficiencies by accurately processing bank reconciliations and delivering financial reporting.
Verified, allocated and posted transactions in journals and computerized systems from documents such as invoices, receipts and reports.
Automated office operations, managing client correspondence, record filing and data communications.
Supervised payroll, electronic deposits, and employee pay adjustments.
Identified, investigated and resolved variances to keep records accurate.
Calculated and verified all figures, calculations and documents.
Processed bank reconciliations and financial reports to verify practice of proper due diligence.
Communicated with head accountants about discrepancies and devised plans to reconcile financial issues.
Assembled pofit & loss and balanced sheet reports to show financial and budget information.
Prepared accurate financial reports each month, quarter, or year by collecting, analyzing and summarizing account information.
Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
Operated Quickbooks & Thomson Rueters accounting programs to enter financial data and compile reports.
Received and screened high volume of internal and external communications.
Assisted with administrative tasks, including filing, answering phones and payroll responsibilities.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Scheduled appointments on behalf of staff members to keep office operations smooth and efficient.

Office Manager, Tom & Jerry's Auto Body, January 2014-March 2015Sarasota, FL - FLORIDA

Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
Automated office operations, managing client correspondence, record tracking and data communications in database and case management software.
Oversaw office financial management, including AP/AR and payroll administration.
Managed office budget to handle all needs, including inventory, postage and vendor services.
Created and managed electronic customer records, encompassing data entry and administrative functions related to billing and accounts receivable.
Set up new files and assigned tracking numbers.
Scheduled appointments and maintained master calendar.
Elevated customer satisfaction ratings by resolving client and case issues effectively.
Served as main point of contact for outside vendors.
Managed officeinventory and placed new supply orders.
Oversaw all day-to-day office operations, such as receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
Supported owners and body shop manager with smooth and efficient clerical support.

Rehabilitation Technician, Maxim Healthcare, June 2006-November 2013Asheville, NC

Monitored and assisted both occupational and physical therapists during treatments.
Transferred and transported patients from one area to another area.
Documented and filed patient health reports and charts.
Prepared patients for self-management and decision-making responsibilities.
Collaborated with various healthcare professionals to plan rehabilitation programs.
Assisted clients with enhancing skills in areas such as job searching, interviewing and business and personal etiquette.
Connected individuals with relevant community resources and coordinated referrals.
Helped individuals address disabilities and put together career plans.
Managed load of multiple cases on consistent basis.
Established long and short-term goals for therapeutic services to encourage patient progress.
Provided excellent service and attention to customers when face-to-face or through phone conversations.
Earned reputation for good attendance and hard work.
Fostered relationships with patients, caregivers and healthcare teams to achieve individual care plan targets.
Assisted patients with shaving, bathing and oral hygiene to promote healthy habits and overall wellness.
Documented patient intake and dietary requirements and assisted with feeding.
Responded to patient alarms and needs-assessment requests to identify course of treatment.
Used mobility devices and equipment to carefully transport patients.
Exhibited compassionate care and communication regarding issues surrounding death and dying.
Consulted with nurses to develop patient care plans and evaluate treatment options.

Education and Training

Some College (No Degree)Business Administration And Management, , Jones College - Jacksonville, JacksonvilleFL

Resume Overview

Companies Worked For:

7 ELEMENTS INC
Howard And Company Of Sarasota, Inc
Tom & Jerry's Auto Body
Maxim Healthcare

School Attended

Jones College - Jacksonville

Job Titles Held:

Administrative Specialist
Bookkeeper
Office Manager
Rehabilitation Technician

Degrees

Some College (No Degree)

Administrative Specialist Resume Example

Resume Score: 80%

DISCLAIMER

Resume Overview

Create a job alert for [job role title] at [location].

Similar Resumes