administrative senior accounting assistant resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • :

Skilled Account Manager with key strengths in planning, organizational problem-solving and customer relations. Familiar with financial reconciliations, general ledgers and financial reporting. Detail-oriented, reliable and responsive to changing business needs and regulatory standards.

  • Accounting operations management
  • Invoicing and billing
  • Vendor relationships
  • Ethical approach to finance
  • Account reconciliation
  • Accounts payable
  • Payment coordination
  • GAAP principles
  • SAP
  • Financial statement preparation
  • Process improvement
  • Attention to detail
  • Purchase orders
  • Price negotiations
  • Project requirements
  • Procurement
  • Research
  • Cross-functional collaboration
  • Timesheet processing
  • Client meetings
  • Team leadership
  • Customer relationships
  • Order processing
  • Excellent communication skills
  • Organizational fundraising
  • Event planning
  • Time Managment
  • Project Management
  • Detail Oriented
  • Problem solving
  • Windows Office (Excel, Word, Outlook, Powerpoint)
  • Sage Software
Administrative/Senior Accounting Assistant, 07/2000 to 01/2012
J.B. HuntOak Brook, IL,

• Accounts Receivable/ Payable
• Purchasing agent/ Inventory control
• Bidding/Estimating
• Human Resources
• Weekly Job status reporting and job costing
• Weekly Collection calling/reporting
• Bank reconciliation/ Entering and preparing deposits
• Monthly and Quarterly tax reporting
• Project Management
• Direct client and vendor contact
• Database entry and updating
• Primary informational contact
• Job processing
• Tester/Label System maintenance
• Mail Distribution
• Phone Receptionist
• Record keeping/filing
• Other Administrative duties

Accounts Receivable Representative, 01/2012 to 01/2015
VisaWashington, DC,

• Customer Service for all company divisions.
• Daily processing of Movie Licensing USA (MLU) invoices and ordering invoicing supplies as needed
• Primary informational contact for all libraries within the Accounts Receivables department
• Daily processing of Credit Memos for MLU-Libraries
• Customer contact for multi-year renewal options for MLU-Libraries
• Provided input and assistance in price increase for MLU-Libraries
• Maintain calendar for customers with special requests for invoicing
• Process Purchase Orders daily for MLU-Libraries & College Divisions
• Work closely with the MLU-Libraries sales division.
• Daily departmental mail processing, posting payment and remote deposit
• Daily Collection calls, to meet monthly goals
• Database entry and updating
• Cash Application
• Process Tax Exemption Certificates
• Daily processing of credit card payments
• Monthly data entry of freight and Pay Per View information for On Board Movie Division
• Participated in the Swank Gives Back committee for the past 2 years and the company Holiday party committee

Sales Support/Customer Retention Specialist, 01/2015 to 09/2015
Swank Motion Pictures Inc.City, STATE,

• Proactively contact assigned accounts regarding renewals and secure business for future year.
• Collaborate with Marketing to print & mail monthly letters regarding cancelled accounts and/or changes to accounts.
• Execute monthly mail-merges for renewing customers.
• Respond to call to action mailings on a continuous basis.
• Manage incoming calls and emails.
• Support existing accounts with materials and information as needed.
• Manage customer credits and adjustments, working with accounting team.
• Research and update order entry and/or customer accounts.
• Sales
• Organize and assist in analyzing reports
• Process orders using internal database system.
• Assist with marketing mailings to renewal and prospect customers, collection and submitting new articles for division magazine, and providing updated information for website.
• Assist with maintaining department calendars, marketing supply levels and ordering supplies
• Assist with conference registration, exhibitor details, travel plans & distribution of leads.
• Work directly with sales team
• Develop and maintain strong relationships with customers and coworkers
• Excellent communication skills
• Good organizational and time management skills

Account Manager, Preferred Accounts, 09/2015 to Current
NetCom, Inc.City, STATE,
  • Developed relationships with top clients and provided individualized customer service to maintain longevity of accounts.
  • Maintain cooperative working relationship with customers and co-workers.
  • Work cross functionally across organization to maximize efficiency.
  • Investigate and resolve discrepancies in monthly billing on accounts.
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
  • Calculated and verified all figures, calculations and documents.
  • Supported department staff by performing wide range of clerical and administrative tasks.
  • Gathered information and entered data into computer system.
  • Responsible for all company accounts payable.
  • Responsible for making sure all assigned client accounts receivable are billed in compliance with contract.
Education and Training
Bachelor of Science: Accounting, Expected in 12/2009 to Maryville University of Saint Louis - St Louis, MO
Bachelor of Science: Criminal Justice Administration, Expected in 05/2004 to Missouri Baptist University - St Louis, MO
Associate of Arts: , Expected in 12/2004 to Jefferson College - Hillsboro, MO

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Resume Overview

School Attended

  • Maryville University of Saint Louis
  • Missouri Baptist University
  • Jefferson College

Job Titles Held:

  • Administrative/Senior Accounting Assistant
  • Accounts Receivable Representative
  • Sales Support/Customer Retention Specialist
  • Account Manager, Preferred Accounts


  • Bachelor of Science
  • Bachelor of Science
  • Associate of Arts

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