administrative secretary to the business executive resume example with 8+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - : - -

I am Jessica Claire 54 years young, Married with 3 children and 2 beautiful Granddaughters with 2 more grandchildren on the way. I have lived in Oriskany for 16 years now and grew up in Utica. I am highly motivated, an organized employee, and eager to learn new skills daily. I would consider myself to be a hardworking employee with customer service, multitasking and time management abilities. Devoted to giving every staff member a positive and memorable experience.

  • Annual Planning
  • Employee Motivation and Performance
  • Change and Growth Management
  • Organizational Development
  • Relationship and Team Building
  • Budget Planning
  • Adaptable and Flexible
11/2022 to Current
Administrative Secretary to the Business Executive Bloomington, Mn Public Schools Bloomington, MN,
  • Successfully negotiated with vendors to receive best pricing and terms.
  • Interacted with customers and vendors with utmost professionalism to solve various problems.
  • Automated office operations and managed client and employee correspondence, scheduling, record tracking and data communications.
  • Assisted senior executives with monthly close and preparation of monthly operating reports and financial statements.
  • Analyzed financial statements to plan and manage future policies of company.
  • Minimized internal accounting department backlogs by updating accounts and generating reports.
  • Posted financial data in Excel spreadsheets and managed inventory.
  • Answered customer invoice questions and resolved issues discovered during invoicing and collection process.
  • Processed and sent invoices, adjustments and credit memos to customers.
  • Performed data import, scanning or manual keying processes to verify invoice accuracy.
  • Contacted vendors to follow up on late invoices.
  • Organized calendars, set new appointments and gathered requested materials.
  • Evaluated submitted documents for accuracy and completeness against court standards.
  • Assisted legal staff with collation and organization of case documentation and administrative tasks.
  • Understood and followed oral and written directions.
  • Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
  • Prioritized and organized tasks to efficiently accomplish service goals.
  • Oversaw school budget and submitted agenda items for approval.
05/2020 to 11/2022
Elementary School Secretary Lutheran Immigration And Refugee Service Fairfax, VA,
  • Handled confidential information regarding students carefully and with discretion.
  • Resolved issues with parents using active listening skills to de-escalate difficult situations.
  • Communicated with parents, teachers and members of public with patient demeanor.
  • Promoted collaborative teamwork and loyalty among school staff by modeling empathy and compassion.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
08/2018 to 05/2020
Teaching Assistant Oriskany Central School District City, STATE,
  • Established positive relationships with students, parents, fellow teachers and school administrators.
  • Graded assignments and tests and documented results into filing systems.
  • Helped teachers with material generation, lesson plan development, class preparation, scheduling, exam distribution and student mentoring.
  • Supervised children and participated with children in activities.
  • Helped students master learning concepts through one-on-one and small group tutoring.
  • Assisted teachers with lesson preparation and curriculum implementation.
  • Helped students master assignments and reinforced learning concepts presented by teachers.
  • Contributed to positive, educational setting by delivering gentle discipline and promoting student success.
  • Instructed and monitored students in use and care of equipment and materials.
09/2014 to 09/2018
Classroom Monitor Oriskany Central School District City, STATE,
  • Supervised students in classrooms, halls, cafeterias, gymnasiums and field trips.
  • Planned and supervised games and other recreational activities for students.
  • Attended in-services, workshops and seminars.
  • Organized and labeled student materials when setting up classrooms.
  • Instructed students on usage and care of equipment to prevent injuries.
  • Distributed pencils, paper, textbooks and workbooks to students.
  • Kept track of teaching materials and regularly stocked school supplies.
Education and Training
Expected in 06/1987 to to
High School Diploma:
Thomas R Proctor High School - Utica, NY

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Resume Overview

School Attended

  • Thomas R Proctor High School

Job Titles Held:

  • Administrative Secretary to the Business Executive
  • Elementary School Secretary
  • Teaching Assistant
  • Classroom Monitor


  • High School Diploma

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