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administrative programs assistant i resume example with 9+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

Professional and well-grounded office team member and senior worker with superior clerical skills and office expertise. Successful at satisfying customer needs while meeting and exceeding business objectives. Smoothly handles all types of administrative tasks, working with multiple web based and office programs, including coordinating mail, records and customer relations.

Skills
  • Payroll policies and procedures
  • Extensive knowledge of Electronic Benefits Transfer (EBT)
  • GAAP understanding
  • Computer literate
  • Goal-oriented
  • Attention to detail
Education and Training
Bob Jones Academy Greenville, SC, Expected in 05/2010 High School Diploma : - GPA :
Experience
City Of Miami Beach - Fiscal Assistant Supervisor
Miami Beach, FL, 03/2020 - Current

Responsible for coordinating and supervising the operations of the accounting unit within the Local Departments of Social Services; may supervise either a specialized accounting unit such as Electronic Benefits Transfer (EBT), a unit with several accounting functions, or a combination of office, fiscal, and administrative support staff. Oversees the preparation of accounting records and reports; prepares some reports and reviews and approves reports; supervises and trains office, fiscal, and administrative support employees; plans, coordinates, assigns, and reviews work of employees; counsels and evaluates employee’s performance and recommends personnel action; reviews, monitors, and analyzes accounting records, current and prior; oversees or performs posting and verification of the accounts payable and accounts receivable ledgers for the department; generates reports for informational purposes; maintains and monitors status of grants and ensures accuracy of payments within the guidelines of State/Federal reimbursement procedures; participates in audits, responds to audit findings, and takes appropriate corrective action if required; may oversee EBT program and ensure compliance with federal and state regulations; analyzes and interprets regulations; and conducts briefings and provides recommendations to management.

Oklahoma Mental Health Council - Administrative Program Assistant I
Chickasha, OK, 07/2018 - 03/2020

The Administrative Programs Assistant I represents a variety of office and administrative specialists such as fiscal, human resource, procurement and other administrative and office specialists. The employee in this class performs complex office and administrative support duties in specialized program areas such as accounting, human resources, information technology, and is responsible for composing routine and non-routine correspondence; proofreading or reviewing others’ work; preparing or contributing to various reports; having frequent contact with others in administrative program areas to advise others; making compliance decisions; and dealing with information that is sensitive and confidential.

This employee conducts business with the public, employees and other departments, answering questions and providing guidance requiring the ability to assess the situation and determine a plan of action; maintains cost, financial, inventory, manpower, payroll, personnel records, or other specialized records and reports in order to account for and evaluate items purchased, services rendered, security, productivity or other control oriented activities; makes recommendations to improve services, collections or other products by comparing data such as production reports, transactions or fiscal summaries; interprets, explains and gathers information regarding specific program services, policies, and procedures; records information such as inventory, personnel, statistical or fiscal data, and compiles informational reports; proofreads work of others; sets up hardware or loads software under carefully controlled parameters; determines compliance with programmatic requirements and approves or disapproves services, activities or financial payments; and composes routine, non-routine sensitive and confidential memos, reports, forms or other correspondence; may serve as a leader for other clerical or administrative employees providing training and guidance.

Oklahoma Mental Health Council - Office Associate III
Chandler, OK, 10/2016 - 07/2017

Position works in a service or administrative program area(s) performing a broad variety of office and program support responsibilities that require applying some program knowledge and office and administrative practices, policies and procedures to perform specific office support activities. Employees may serve as a lead worker and provide guidance to office support staff or others. Types or transcribes correspondence, memos, minutes, reports or originals from rough draft, clear copy, recordings, shorthand, or notes; composes routine correspondence and memos; proofreads written and numerical documents; sets appointments for interviews or meetings; records inventory, statistical or fiscal data in a variety of formats and compiles informational reports as needed; handles or contributes to reports and other documents, including fiscal and personnel documents, of intermediate scope and impact; provides information to customers regarding programs, policies and rules of the department; handles inquiries from others regarding services; performs research in automated and paper systems; sets up and organizes files; purges records; maintains filing systems; troubleshoots minor computer problems sufficient to resolve or submit service requests; calls in trouble tickets; may provide guidance and training to other clerical staff and office volunteers; prepares purchase orders and other internal documents; and processes items for payments and handles petty cash.

Old Lake Market, LLC - Office Manager
City, STATE, 06/2015 - 10/2016
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Oversaw office financial management, including AP/AR and payroll administration.
  • Oversaw all day-to-day office operations, such as receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Monitored daily banking transactions.
  • Analyzed impact to financial statements of changes in tax law and settlements of tax audits.
  • Compiled financial, accounting and auditing reports and tables for cash receipts, expenditures, accounts payable, receivables and profits and losses.
Triplett's Grocery - Office Manager
City, STATE, 05/2010 - 05/2015
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Oversaw office financial management, including AP/AR and payroll administration.
  • Oversaw all day-to-day office operations, such as receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Monitored daily banking transactions.
  • Analyzed impact to financial statements of changes in tax law and settlements of tax audits.
  • Compiled financial, accounting and auditing reports and tables for cash receipts, expenditures, accounts payable, receivables and profits and losses.

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Resume Overview

School Attended

  • Bob Jones Academy

Job Titles Held:

  • Fiscal Assistant Supervisor
  • Administrative Program Assistant I
  • Office Associate III
  • Office Manager
  • Office Manager

Degrees

  • High School Diploma

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