2011 to Current Administrative Officer Cam Services | Anaheim, CA, PROVIDES ADMINISTRATIVE ASSISTANCE directly to the Administration Division’s Executive Office - Assistant Director, two Senior Deputy Assistant Directors, and the Executive Assistant. MAINTAINS AN AUTOMATED CORRESPONDENCE TRACKING SYSTEM: assures that all controlled correspondence, travel requests, personnel actions, memoranda, and other documents requiring action are documented, routed, and tracked. Follows up with individuals responsible for action, ensuring suspense dates are met.CONFIDENTIAL AND SENSITIVE INFORMATION: Responsible for maintaining confidentiality on sensitive information heard in the Assistant Director's Office, or documents and correspondence that are submitted to and/ or prepared by the Assistant Director's Office.GATHERS INFORMATION AND PREPARES reports, letters, and other documents for use by the Assistant Director in meetings, conferences, and other activities.ARRANGES TRAVEL AND HOTEL ACCOMMODATIONS for the Assistant Director's Office staff, as well as prepares travel authorizations and travel vouchers for processing by the Business Office. PREPARES TIME AND ATTENDANCE (T&A) for office staff ensuring accurate and timely submissions using a web-based Time and Attendance System. In addition, T&A files for each staff member in the Assistant Director's Office are maintained and includes all required documentation. SCREENS ALL INCOMING CORRESPONDENCE and prepare responses to non-technical requests or route to appropriate division for response. REVIEWS OUTGOING CORRESPONDENCE AND REPORTS ensuring proper formatting and correct grammatical content. MAINTAINS A COMPREHENSIVE TRAVEL, LEAVE, AND APPOINTMENT SCHEDULE for the staff in the Assistant Director's Office, a schedule of leave and travel for all Branch Chiefs within the division, as well as the Assistant Director's conference room schedule and computer Lab schedule.INSTRUCTS AND ASSISTS other staff within the Division on procedural matters such as, correct procedures to follow when preparing correspondence and documents, as well as requesting review of and feedback on materials prepared for the Assistant Director's Office. SCREENS CALLS AND VISITORS to the Assistant Director's Office directing calls or visitors to the appropriate person within the office and referring others to the most appropriate staff members elsewhere in the Division or the Central Office. HANDLES REQUESTS FOR INFORMATION and resolves or assists in resolving a variety of inquiries made by Bureau management and staff, the media, and the general public. ALTERNATE COST CENTER MANAGER: Prepares annual cost center budget requests, tracks and monitors status of funds, and reconciles fund control monthly and submits required reports to the Business Offices by the allotted suspense date.PURCHASES SUPPLIES AND EQUIPMENT for the Assistant Director's Office using the Government Purchase Card and maintains a file of Purchase Card statements, receipts and travel documentation as required. MAINTAINS AND TRACKS the mandatory Annual Training for all staff in the Administration Division and the mandatory Annual CPR/AED Training for all Administration Division Law Enforcement staff.