administrative officer resume example with 6+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Highly motivated Sales Associate with extensive customer service and sales experience. Outgoing sales professional with track record of driving increased sales, improving buying experience and elevating company profile with target market.
  • CRM and Office Management Software
  • Proposal Writing
  • Complaint Resolution
  • Records and Database Management
  • Performance Evaluations
  • Policy Management
  • Training and Coaching
  • Scheduling and Calendar Management
  • Invoicing and Billing
  • Microsoft Office
  • Data Entry
  • Strategic Planning
  • Problem-Solving
  • Budget Planning
  • Supply Management
Administrative Officer, 10/2022 - Current
Medstar Health Lexington Park, MD,
  • I perform a variety of senior-level duties related to the administration and program management of the Department of Surgery (SUR). I have knowledge and experience with all phases of the research grants process, office operations, oversee administrative staff, manpower and staffing, budgeting, reporting, data management, conference and meeting planning and strategic planning. In addition to collaborating with the Department Chair, I collaborate internally with faculty, researchers, staff, and administrative support personnel at the University, as well as externally with other Federal agencies and intuitions.
    In collaboration with the Department Chair, prepare and maintain the SUR calendar of events and oversees the coordination of official sponsored travel for invited dignitaries, guest speakers, officials, faculty and staff; is responsible for preparing and assisting the Department Chair with the administration, management and budgeting activities of the department; serves as the focal point for all SUR fiscal matters as directed; reviews budget guidance to formulate, justify and implement the SUR budgets; determines present and forecasted budget and manpower requirements based on reviews of obligation and expenditures; develops and maintains requests for allotment through examination of accounting records; assists the Chair, SUR and SUR Directors with budget review guidance to formulate, justify and implement the SUR departmental budget; prepares a variety of reports covering the status of funds to ensure compliance with Federal Appropriation Laws and University Audits; and participates in operational planning activities by linking budget related activities to operational plans the departmental budget mission and goals.
    I serve as the responsible Billing Official for SUR; adheres to all required purchasing processes, policies, and procedures; and maintains the Government Purchase Card statements in accordance with University policy and procedures.
    I formulate and evaluate administrative policies and procedures for the office; provides technical oversight for administrative functions; defines administrative work standards; writes and issues internal administrative instructions and procedures; coordinates office policies with those issued by other organizational components of USUHS (Uniform Services University of the Health Sciences); follows through on actions with USUHS administrative support offices to ensure completion of requests; and serves as the Department's point-of-contract for overall budget, personnel, procurement, security, data system and other administrative matters.
    I develop and prepares personnel actions for recruitment, classification and reorganizations within SUR; advises and provides guidance to managers regarding various alternatives and human resource management; initiates recruitment actions within SUR for personnel management; provides advice on manpower utilization, workflow, and operational procedures to increase efficiency, productivity; makes overall improvements for the office; and identifies developmental and training needs of employees.
    I oversee clerical staff in SUR; establishes standards and criteria to follow in planning, reviewing and evaluation for SUR operations; plans, directs, assigns, and reviews all task and project assignments for personnel to insure soundness of judgment, compliance with established policies and regulations, and resolves conflicts; schedules and approves leave request to assure that mission requirements are met; writes position descriptions and performance standards; initiates recruitment actions for positions falling under their purview, interviews candidates and makes selections; assists in performance reviews and initiates recommendations for awards; counsels each employee on assigned work responsibilities, performance and performance standards and on established standard operating procedures; assists staff with career development and training; ensures that the staff remains current and conversant with new or pending legislation, policies; hears and resolves informal complaints and grievances, and makes recommendations on formal adverse actions, etc.; and promotes equal opportunity and demonstrates fairness in selections and recognition of individual employee achievements.
    I coordinate and oversee the planning of conferences; convenes committee meetings at the direction of the Chair; disseminates information to committee members; promotes events to faculty, students and staff in the department and affiliated institutions; designs programs, advertising, and related graphics; assists in the call for abstracts; and arranges appropriate on-site support from University facilities. I participate in the strategic planning efforts for SUR, providing consultative advice and assistance in the areas of administration and management and prepares and coordinates with the Chair, Department of Surgery the Annual Statement of Assurance
Operations NCO, 02/2021 - Current
  • Managed scheduling, training and inventory control.
  • Directed day-to-day operations by spearheading implementation of short-term and long-term strategies to achieve business plan and profitability goals.
  • Implemented policies and standard operating procedures and managed quality, customer service and logistics.
  • Operations NCO for the Department of Surgery (DOS), Department of Defense (DOD) Uniformed Services University of the Health Sciences (USUHS), leads critical military surgical training, educating 750 Tri-Service physician candidates and senior military nurses in Trauma Education, directly contributing to combat readiness; integrated all administrative requirements for 18 Tri-Service medical officers; executes GS-13 senior-level administrative and program duties; supervises 60 federal employees, $60 million Research Budget; oversees strategic planning, budgeting reporting, and data management for the Department of Surgery, the largest within the DoD, over 1,400 members worldwide.
  • Analyzed and controlled materials, supplies and equipment operational expenses.
  • Oversaw financial management, budget management, accounting and payroll activities.
  • Tracked and replenished inventory to maintain par levels.
  • Monitored resource use to achieve set goals within budget constraints.
  • Produced SOPs to document workplace procedures and optimize productivity through standardization.
Platoon Sergeant Warrior Transition Battallion, 06/2018 - 02/2021
Army City, STATE,
  • Complex Care Platoon Sergeant in the high priority Soldier Recovery Unit (SRU); leader to Soldiers in Transition from all three components of the United States Army; responsible for the daily administrative and rehabilitation activities for Soldiers to seamlessly return to duty or transition as productive veterans; coordinates with physicians, nurse case managers, social services, and other government agencies to ensure optimal mental and physical rehabilitation; responsible for the plans of care and professional development and training for over 45 personnel on a daily basis.
  • Directed the Army's SHARP/EO programs for the organization.
  • Evaluated personnel periodically on job performance and occupational-related strengths and weaknesses.
  • Analyzed statistical data to determine trends and coordinate logistical activities.
  • Directed logistical training procedures to adhere to military regulations.
  • Prepared detailed written reports and formulated policy and guidance for use

Perioperative Nursing Services NCOIC , 08/2016 - 06/2018
Munson Medical Center (Army) City, STATE,
  • Noncommissioned Officer in Charge of the Department of Perioperative surgery to include anesthesia, operating room, endoscopy suite, sterile processing department, pre-admission and ambulatory surgical center serving a community of over 17,000 beneficiaries.
  • Responsible for supervising, training, morale and welfare of soldiers and DA civilian personnel.
  • Performed surgical technologist duties which include sterilization of equipment and scrubbing of surgical cases.
  • Monitored and assured compliance for accreditation with the Joint Commission
  • Responsible for equipment in excess of $4 million dollars
  • Requisitioned, received and properly stored unit equipment and supplies.
Education and Training
Bachelor of Science: Health Sciences, Expected in 12/2023
Purdue Global - 2550 Northwestern Ave Suite 1100, West Lafayette, ,
Status -

Graduated magna cum laude

  • 3.94 GPA
Associate of Applied Science: Health Sciences, Expected in 08/2014
Purdue University - West Lafayette, IN
Status -
  • Graduated magna cum laude
  • 3.95 GPA

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • Purdue Global
  • Purdue University

Job Titles Held:

  • Administrative Officer
  • Operations NCO
  • Platoon Sergeant Warrior Transition Battallion
  • Perioperative Nursing Services NCOIC


  • Bachelor of Science
  • Associate of Applied Science

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: