Administrative Officer Resume Example

ADMINISTRATIVE OFFICER

Summary

Knowledgeable, Professional Office Administrator skilled in administrative support and customer service. Bringing 10 years of experience managing fast-paced, accounting operations. Strong planning, problem solving and communication skills. Punctual Administrative known for having terrific work ethic and dynamic communication skills. Well-versed in Windows and experienced delivering high level of support. Dedicated and driven Administrative Officer bringing top strengths in balancing multiple responsibilities, communication and organizing workflows gained during 10+ years in field. Adept at producing reports and letters, routing packages and updating tracking documents. Customer-focused and results-oriented.

Skills

Account payables
Account receivables
Billing and invoicing
Issue response and resolution
Daily, monthly and yearly reports skills
Expense reporting
Reimbursement
Document retrieval
Cash deposit preparation
Check processing
Multi-line phone systems
Records management systems
Accounting Administrative

Sensitive material handling
Calendar management
10-key proficiency 55wpm
Transporting files
Program file distribution
Team collaboration
Organizational skills
Time Management
Maintenance planning
Strategic thinker
Computer Skills WINGS, Windows 10,
Drake Software, Quickbooks

Experience

03/2020 - 06/2021Administrative Officer, Company Name, City, State

Recruited, trained and developed dynamic administrative team, supporting all corporate growth and productivity objectives.
Directed and oversaw daily activities of office personnel.
Conducted annual performance evaluations of office staff to monitor progress and recommend professional growth plan.
Supervised and managed administration of Accounting records, totaling more than $56,000 updating documents whenever information changed.
Wrote reports and correspondence from dictation and handwritten notes to streamline operational planning.
Prepared presentations and proposals, assisted in bookkeeping and produced budget reports.
Maintained business records by updating customer information.
Served as central point of contact for all outside vendors needing to gain access to building.
Worked with vendors to obtain quotes, negotiate contracts and handle 10 shipments per week.
Supported 5 representatives by processing average of 10 new bookings each week.

09/2016 - 05/2021Accounting Manager, Company Name, City, State

Supervised accounting tasks, which included accounts payable and receivable, general ledger management and expense reporting oversight.
Verified delivery of accurate and comprehensive work products of Filling Taxes, Extensions to accounting staff by reviewing workflows.
Produced accurate and compliant financial statements, reports, documentation and budget frameworks.
Planned, directed and monitored regulatory operations, tax reporting and audit compliance.
Handled accounting operations such as updating journal entries, pursuing collections and reconciling accounts.
Delivered actionable recommendations to enhance strategic direction and day-to-day accounting operations.
Evaluated and approved contracts, proposals and purchase orders.
Developed budgets, prepared forecasts and monitored financial deadlines.
Developed and implemented departmental accounting policies, procedures and processes to establish and standardize accounting best practices.
Directed over 25 accounting and payroll employees while preparing and reconciling tax returns and accounts.
Applied accounting concepts knowledge in overseeing accounting and finance operations for $2M business.
Oversaw cash flow, controlled costs and financial matters.
Delegated tasks to accounting staff of 3 employees based upon strength and expertise.
Reviewed and approved contracts, expenditures and purchase orders.

01/2011 - 09/2015Executive Administrative Assistant, Company Name, City, State

Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
Managed director's calendar and prepared meeting agenda and materials.
Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
Created PowerPoint presentations used for business development.
Supported office needs including taking messages, scanning documents and routing business correspondence.
Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Executed special objectives and projects in response to executive team and board member requests.
Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.

Education and Training

05/1998Bachelor of Arts, Business AdministrationInteramerican University, City

05/1993Associate of Science, ComputersInteramerican University, City

Some College (No Degree), Accounting Hillsborough Community College, City, State

Resume Overview

School Attended

Interamerican University
Hillsborough Community College

Job Titles Held:

Administrative Officer
Accounting Manager
Executive Administrative Assistant

Degrees

Bachelor of Arts , Business Administration
Associate of Science , Computers
Some College (No Degree) , Accounting

Administrative Officer Resume Example

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