Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Knowledgeable, Professional Office Administrator skilled in administrative support and customer service. Bringing 10 years of experience managing fast-paced, accounting operations. Strong planning, problem solving and communication skills. Punctual Administrative known for having terrific work ethic and dynamic communication skills. Well-versed in Windows and experienced delivering high level of support. Dedicated and driven Administrative Officer bringing top strengths in balancing multiple responsibilities, communication and organizing workflows gained during 10+ years in field. Adept at producing reports and letters, routing packages and updating tracking documents. Customer-focused and results-oriented.

  • Account payables
  • Account receivables
  • Billing and invoicing
  • Issue response and resolution
  • Daily, monthly and yearly reports skills
  • Expense reporting
  • Reimbursement
  • Document retrieval
  • Cash deposit preparation
  • Check processing
  • Multi-line phone systems
  • Records management systems
  • Accounting Administrative
  • Sensitive material handling
  • Calendar management
  • 10-key proficiency 55wpm
  • Transporting files
  • Program file distribution
  • Team collaboration
  • Organizational skills
  • Time Management
  • Maintenance planning
  • Strategic thinker
  • Computer Skills WINGS, Windows 10,
  • Drake Software, Quickbooks
Administrative Officer, 03/2020 - 06/2021
Cam Services Torrance, CA,
  • Recruited, trained and developed dynamic administrative team, supporting all corporate growth and productivity objectives.
  • Directed and oversaw daily activities of office personnel.
  • Conducted annual performance evaluations of office staff to monitor progress and recommend professional growth plan.
  • Supervised and managed administration of Accounting records, totaling more than $56,000 updating documents whenever information changed.
  • Wrote reports and correspondence from dictation and handwritten notes to streamline operational planning.
  • Prepared presentations and proposals, assisted in bookkeeping and produced budget reports.
  • Maintained business records by updating customer information.
  • Served as central point of contact for all outside vendors needing to gain access to building.
  • Worked with vendors to obtain quotes, negotiate contracts and handle 10 shipments per week.
  • Supported 5 representatives by processing average of 10 new bookings each week.
Accounting Manager, 09/2016 - 05/2021
Abbott Laboratories Irving, TX,
  • Supervised accounting tasks, which included accounts payable and receivable, general ledger management and expense reporting oversight.
  • Verified delivery of accurate and comprehensive work products of Filling Taxes, Extensions to accounting staff by reviewing workflows.
  • Produced accurate and compliant financial statements, reports, documentation and budget frameworks.
  • Planned, directed and monitored regulatory operations, tax reporting and audit compliance.
  • Handled accounting operations such as updating journal entries, pursuing collections and reconciling accounts.
  • Delivered actionable recommendations to enhance strategic direction and day-to-day accounting operations.
  • Evaluated and approved contracts, proposals and purchase orders.
  • Developed budgets, prepared forecasts and monitored financial deadlines.
  • Developed and implemented departmental accounting policies, procedures and processes to establish and standardize accounting best practices.
  • Directed over 25 accounting and payroll employees while preparing and reconciling tax returns and accounts.
  • Applied accounting concepts knowledge in overseeing accounting and finance operations for $2M business.
  • Oversaw cash flow, controlled costs and financial matters.
  • Delegated tasks to accounting staff of 3 employees based upon strength and expertise.
  • Reviewed and approved contracts, expenditures and purchase orders.
Executive Administrative Assistant, 01/2011 - 09/2015
Firstservice Residential Windermere, FL,
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
  • Created PowerPoint presentations used for business development.
  • Supported office needs including taking messages, scanning documents and routing business correspondence.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
Education and Training
Bachelor of Arts: Business Administration, Expected in 05/1998
Interamerican University - San German, PR,
Associate of Science: Computers, Expected in 05/1993
Interamerican University - San German, PR,
: Accounting , Expected in
Hillsborough Community College - Manhattan, NY

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School Attended

  • Interamerican University
  • Interamerican University
  • Hillsborough Community College

Job Titles Held:

  • Administrative Officer
  • Accounting Manager
  • Executive Administrative Assistant


  • Bachelor of Arts
  • Associate of Science
  • Some College (No Degree)

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