Knowledgeable, Professional Office Administrator skilled in administrative support and customer service. Bringing 10 years of experience managing fast-paced, accounting operations. Strong planning, problem solving and communication skills. Punctual Administrative known for having terrific work ethic and dynamic communication skills. Well-versed in Windows and experienced delivering high level of support. Dedicated and driven Administrative Officer bringing top strengths in balancing multiple responsibilities, communication and organizing workflows gained during 10+ years in field. Adept at producing reports and letters, routing packages and updating tracking documents. Customer-focused and results-oriented.
Skills
Account payables
Account receivables
Billing and invoicing
Issue response and resolution
Daily, monthly and yearly reports skills
Expense reporting
Reimbursement
Document retrieval
Cash deposit preparation
Check processing
Multi-line phone systems
Records management systems
Accounting Administrative
Sensitive material handling
Calendar management
10-key proficiency 55wpm
Transporting files
Program file distribution
Team collaboration
Organizational skills
Time Management
Maintenance planning
Strategic thinker
Computer Skills WINGS, Windows 10,
Drake Software, Quickbooks
Experience
Administrative Officer, 03/2020 - 06/2021 Cam Services – Torrance, CA,
Recruited, trained and developed dynamic administrative team, supporting all corporate growth and productivity objectives.
Directed and oversaw daily activities of office personnel.
Conducted annual performance evaluations of office staff to monitor progress and recommend professional growth plan.
Supervised and managed administration of Accounting records, totaling more than $56,000 updating documents whenever information changed.
Wrote reports and correspondence from dictation and handwritten notes to streamline operational planning.
Prepared presentations and proposals, assisted in bookkeeping and produced budget reports.
Maintained business records by updating customer information.
Served as central point of contact for all outside vendors needing to gain access to building.
Worked with vendors to obtain quotes, negotiate contracts and handle 10 shipments per week.
Supported 5 representatives by processing average of 10 new bookings each week.
Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
Managed director's calendar and prepared meeting agenda and materials.
Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
Created PowerPoint presentations used for business development.
Supported office needs including taking messages, scanning documents and routing business correspondence.
Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Executed special objectives and projects in response to executive team and board member requests.
Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
Education and Training
Bachelor of Arts: Business Administration, Expected in 05/1998 - Interamerican University - San German, PR, GPA:
Associate of Science: Computers, Expected in 05/1993 - Interamerican University - San German, PR, GPA:
: Accounting , Expected in - Hillsborough Community College - Manhattan, NY GPA:
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