Administrative Lead Resume Example

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(555) 432-1000,
Montgomery Street, San Francisco, CA 94105

Dedicated and focused Executive Assistant / Office Manager who excels at prioritizing and completing multiple tasks simultaneously and following through to achieve project goals. Resourceful and accomplished with extensive office operations and personnel organization expertise. Seeking a role of increased responsibility and authority.

  • Microsoft Office high proficiency
  • Databases (Access, GoldMine)
  • Accounting software (Peachtree, SAP/R3, QuickBooks)
  • Website Maintenance
  • Over 15 years business experience; lived in Europe for 17 years; employed at U.S. Embassies and Consulates abroad
  • Fluency in French

  • Operations management
  • Human resources management
  • Team building
  • Procedure development
  • Employee engagement
  • Accounting and finance background
  • Exceptional time management skills
  • Collaborative
  • Adaptable
  • Conflict resolution
PROVIDENCE COLLEGE PROVIDENCE, RI Expected in B.A : Modern Languages and Business Studies - GPA : Modern Languages and Business Studies
UNIVERSITÉ PARIS - SORBONNE (PARIS IV) Paris, France Expected in Certificate of Achievement : Business & Economics - GPA :

Business & Economics

BOSTON UNIVERSITY BOSTON, MA Expected in Paralegal Studies Certificate : - GPA :
Pfizer - Administrative Lead
Tulsa, OK, 09/2005 - 07/2015
  • Senior Administrative support to Core Faculty Member, CSO and Director, Cancer Program.
  • Organize and adjust complex domestic and international travel plans in real time.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Received and screened a high volume of internal and external communications, including email and mail.
Lockton - Office Manager
Seattle, WA, 10/1999 - 09/2005
  • Managed daily office operations and supervised support staff
  • Assisted Managing Directors as needed
  • Screened, interviewed and trained new staff
  • Responsible for Accounts Payable and for health benefits administration
  • Managed all office expansions and coordinated with building management, general contractors, architects and office furniture and equipment suppliers
  • Maintained contacts with vendors; handled billing dispute resolutions as necessary
  • Oversaw Network Systems Administration and supervised on-site IT consultants
  • Coordinated investor meetings, managed all meeting logistics, presentation and promotional materials.
City Of Colorado Springs - Executive Assistant (1993-96), Accountant (1996-99)
Colorado Springs, CO, 08/1993 - 10/1999
  • Provided high-level executive support to the Consul General, the former Premier of Nova Scotia
  • Liaised with corporate executives and high-level government employees (both in Canada and the U.S.) to coordinate official liaison meetings and public appearances in New England; produced diplomatic briefing books
  • coordinated logistics for all diplomatic functions
  • Organized staff and weekly management meetings; compiled concise meeting minutes for official government records (in French as needed)
  • Provided French/English translation services and acted as Consul General's translator
  • Promoted to Mission Accountant in 1996
  • Responsible for staff payroll, benefits administration, general accounting and auditing activities, and all banking services
  • Managed all daily cash flow operations and budget and expenditure reporting
  • Managed all A/P and A/R in both Canadian and U.S.
  • currencies
  • Maintained contacts with vendors; handled billing dispute resolutions as necessary.
  • Main administrative liaison with Harvard University's Weatherhead Center for International Affairs, Canada Program (William Lyon Mackenzie King Chairs)
HEMISPHERE GROUP - Executive Assistant President, VP and Chairman
City, STATE, 1993 - 08/1993
  • Designed and created a new company promotional brochure.
  • Wrote and edited quarterly newsletters.
  • Coordinated all logistics for Executive Board and Stockholder's meetings, bi-annual sales conferences, and weekly staff meetings.
  • Compiled monthly production reports and distributed company financials.
City, STATE, 05/1992 - 1993
  • Managed International Student Exchange programs to France, Germany, Australia and New Zealand
  • Created informational material for distribution to students and coordinated monthly mailings
  • Created and managed a database for tour booking, invoicing and billing applications
  • Acted as main liaison between the Sales, Finance and Flights departments
  • Oversaw telemarketing and promotional marketing of international programs
  • Directed and organized summer and winter camps for foreign exchange students, including search for qualified teachers and camp directors.
  • Experience supporting VIP executives with high standards for quality of work.
  • Flexible with changing priorities and adept at multi-tasking
  • Possess an ability to stay composed under pressure.
  • Have a big picture view of projects and tasks.
  • Maintain all matters and material with the utmost confidentiality.
  • Have a strong project management and problem solving foundation.
  • Ability to quickly grasp priorities and execute effective action with minimal direction.
  • Expert technical and communication skills
  • Mintain a professional, confidential, and efficient work environment by solving problems and eliminating barriers

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Resume Strength

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Resume Overview

School Attended
Job Titles Held:
  • Administrative Lead
  • Office Manager
  • Executive Assistant (1993-96), Accountant (1996-99)
  • Executive Assistant President, VP and Chairman
  • Program Coordinator
  • B.A
  • Certificate of Achievement
  • Paralegal Studies Certificate