administrative immigration assistant resume example with 11+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary
 Administrative Assistant who goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in boosting company morale.
  • 50-55 WPM typing speed
  • Professional phone etiquette
  • Excellent communication skills
  • Database management
  • Articulate, and well-spoken
  • Accurate, Flexible and detail Oriented
  • Excellent planner and coordinator
  • Works well under pressure
  • Social media knowledge
  • Appointment setting
  • Administrative support specialist
  • Extensive knowledge of Microsoft Products
  • Critical thinker
  • Spreadsheet management
  • Certified Computer Office Assistant
  • Filing and data archiving
  • HIPAA compliance
  • Advanced clerical knowledge
  • Pleasant demeanor
  • Others
Work History
01/2013 to Current Administrative/Immigration Assistant Health Alliance Of Hudson Valley | Kingston, NY,


  • Prepared and file cases with USCIS including H1B Specialty occupation work visa, Dependents/Spouse H4 Visa for new cases.
  • File amendments of H1B Work visas with USCIS Prepare and file Transfer cases in case of change of employers Handle more than 100 new/transfer or extensions of H1B and H4 Cases a year with very high success rate.
  • Prepare and file Labor Certification Applications electronically with Dept. of Labor Prepare and finalize the supporting documents including Itinerary of services, Support Letters, Proposed Duties, HR Letters, Financial support letters for Spouse of H1B Visa holder, USCIS response letters and others.
  • Prepare and File different forms with USCIS including I-129, I-907, I-9, I-94, I-539, I-140 and others depending upon the case type.
  • Guide Employees through each and every step for Visa Stamping Interviews.
  • Keep employees and other departments up-to-date about the changes in Immigration laws and policies.
  • Attend Teleconference calls and meetings to gain knowledge of changes in Immigration laws and policies.
  • Handle employees Queries regarding H1B’s H4 visas and other issues by phone or by email.
  • Prepare and send Performance Evaluations to all employees twice a year.
  • Keep track & maintain legal Immigration Status of more than 50 employees working for the company.
  • Update employees in a timely manner in case of expiration of H1B status, Passport, CPT, EAD, OPT or H4 Status.
  • Work with employees and schools to get renewed CPT’s before expiration.
  • Issue Certificate of Achievement& other awards including Gift Cards to the employees to the eligible candidates.
  • Handle Request for Evidences (RFE’s) issued by USCIS and respond them in a timely manner.
  • Prepare and maintain the company database with updated information.
  • Enter and update employee information into company’s database using Computer Software's including CBiz.
  • Work with Immigration Attorneys to file PERM application for the qualified employees.
  • Handle Green Card Application process as per the Lawyers guidelines.
  • Prepare and Send Offer letters and Agreements to new employees.
  • Perform Employment Verification Check while hiring new employees using EVerify within the first three days of their joining date.
  • Answered and quickly redirected up to 20-30 calls per day.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Directed guests and routed deliveries and courier services.
  • Screened applicant resumes and conducted phone Interviews on special needs of HR Dpt.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Open, ,sort and properly distributed incoming mail.
  • Maintained a clean reception area, including conference room, kitchen and associated areas.
  • Organized all new hire, security and temporary paperwork.
  • Completed data entry, tracked case status and maintained the applicant eligibility system.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
  • Handle all other administrative duties as needed.


10/2012 to 2013 Admin/Sales & Marketing Assistant Monarch Mobile Homes | City, STATE,
  • Audit Files for Closing Escrow Assist agents fill out paperwork to buy and sell Mobile homes, Follow-ups and Letters.
  • Answer, screen and transfer inbound phone calls to respective agents Maintain electronic and hard copy filing system Maintain documents on company server up-to-date Advertise Company's listings, open houses and print advertisements on OC Register, Penny Saver and Local Mobile homes flyer.
  • Create Company Listing Packets & run comparable reports for taking new listings Create, Manage, Edit and Update listings on company website.
  • Act as a liaison between the buyers, sellers and agents to schedule showings for the property listings.
  • Market Company listings on Face book, Craigslist, Twitter & Backpage Assist Marketing Director for short and long term projects for Company's Marketing.
  • Create Maintain and Update Lead Generation System for Agents listings.
  • Maintain Company Inventory in Supply room.
  • Create and Maintain system for Company's Signs, Banners and Lockboxes.
  • Obtained signatures for property documents and internal and external documents.
  • Directed guests and routed deliveries and courier services.
  • Assist Manager and other company agents to fill up various forms and documents in relate to the selling and buying of properties.
  • Create, Maintain and update data on company server.
  • Assist Marketing Director for short and long term projects for company marketing purposes.
  • Create, update and maintain the spreadsheets and databases for the existing company websites.
  • Create company brochures, flyers, invitations and newsletters.
  • Other day-to-day administrative duties as assigned.


05/2012 to 08/2012 Legal/ Administrative Assistant Law Office Of Micheal Guisti | City, STATE,


    • Update and Follow-up pending charged clients.
    • Update Calendar for Attorney
    • Marketing for company including: Update company website, Facebook, Craigslist and others.
    • Daily filing and management of all paperwork.
    • Coordinated attorney court appearances according to the plans for the day.
    • Draft letter and responses for attorney when needed.
    • Update Client payments in the calendar and database.
    • Handle Bills Payable/Receivable
    • Follow up on each potential client.  
    • Planned and coordinated formal client meetings and staff meetings.
    • Managed office supplies, kitchen supplies,  organization and upkeep.
    • Directed guests and routed deliveries and courier services.
    • Screened client enquiries and coordinated with Attorney for the meeting.
    • Opened and process daily incoming mail.
    • Helped process court notices and mail around the office.
    • Maintained a clean reception area, including conference and associated areas.
    • Organized, update and maintain client paperwork with  high level of security.
    • Completed data entry, tracked court dates and maintained the company database. 
    • Assessed urgency and priorities before accepting or declining  appointments, court appearances and meetings with clients and lawyers.
    • Served as liaison between the lawyer and clients for taking new cases.
    • Answered and managed incoming and outgoing calls while recording accurate messages.          


2011 to 02/2011 Intern Legal Assistant Law Office Of Micheal Guisti | City, STATE,


02/2010 to 2011 Office Assistant Summit Career College | City, STATE,
  • Providing assistance to Medical Department Staff & Instructors Worked with many medical terms to understand and properly recognize assignments.
  • Collects, sorts, batches, and places in alphabetize order various documents for filing, storage, or processing.
  • Follow instructions for completion of applications and other forms; reviews and update forms for proper completion.
  • Handles and processes mail.
  • Performs typing duties incidental to the work.
  • Retrieves records, associates with student accounts, and update them for effective use.
  • Receives and responds to inquiries by providing directions, instructions or other general information to the students.
  • Enters, retrieves, updates, verifies, and deletes information from manual and electronic files.
  • Establishes and revises work methods, forms, formats, and standards to improve operating efficiency.
  • Operates standard office equipment.
  • Prepare Questionnaire on Computer Software.
  • Received verbal and written requests for information. Determines pertinent sources and searches records and files for information for requestors.
  • Return documents for correction with detailed explanation.
  • Interprets and applies instructions and guidelines to resolve work problems.
  • Performs related work as assigned.


05/2006 to 05/2008 Retail Operator/Manager Kanda Shoe Warehouse | , ,


  • Daily accounting of high volume sales and transactions for clients.

  • Hiring employees and management of monthly payroll.
  • Responsible for employee supervision and monthly employee evaluation.
  • Communicating with several vendors in ordering merchandise and maintaining inventory as required.
  • Introduced new products that increased gross sales by 20%.
  • Investigate new investment opportunities related to the core business.
  • Managing customer service for over 1,500 customers per week.
  • Managed and trained staff on customer service, cash management, product promotion and security.
  • Responsible for monthly budget and promoting new merchandise.
  • Steadily increased revenues through a strong focus on customer service, excellent merchandising and team work.
  • Launched expanded product line through displays and promotions.
  • Maintains store staff by recruiting, selecting, orienting, and training employees.
  • Completes store operational requirements by scheduling and assigning employees; following up on work results.
  • Ensures availability of merchandise and services by approving contracts and maintaining inventories.
  • Formulates pricing policies by reviewing merchandising activities.
  • Determining additional needed sales promotion, authorizing clearance sales, studying trends.
  • Protects employees and customers by providing a safe and clean store environment.
  • Determines marketing strategy changes by reviewing operating and financial statements and departmental sales records.
  • Contributes to team effort by accomplishing related results as needed.

Expected in Current to to Legal Assistant Certification | Computers/Law Summit Career College, Anaheim, GPA:
  • [4.3] GPA
  • Minor in [Civil, Bankruptcy, Criminal and Immigration Law]
Expected in 2009 to to Masters | Computer Science Punjab University, , Punjab GPA:
  • Microsoft PowerPoint certification training
  • Proficient in Microsoft Office Suites
  • Extensive knowledge of Windows OS (all Versions) including Windows Visa and Windows 7.
  • Languages included SQL, Java, PLSQL, HTML and others.
Expected in May 2007 to to Bachelor | Computer Applications Punjab University, , Punjab GPA:
  • [4.2] GPA
  • Extensive knowledge of Computer software and hardware.


Expected in 2004 to to HS Diploma | Business Administration Guru Nanak Dev University, , Punjab GPA:
  • Coursework in Business Administration, Communications and Accounting
05/30/2012 Successfully Passed the State of California Board Exam for Office Technician (General & Typing).

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Resume Overview

School Attended

  • Summit Career College
  • Punjab University
  • Punjab University
  • Guru Nanak Dev University

Job Titles Held:

  • Administrative/Immigration Assistant
  • Admin/Sales & Marketing Assistant
  • Legal/ Administrative Assistant
  • Intern Legal Assistant
  • Office Assistant
  • Retail Operator/Manager


  • Legal Assistant Certification
  • Masters
  • Bachelor
  • HS Diploma

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