Administrative Assistant who goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in boosting company morale.
50-55 WPM typing speed
Professional phone etiquette
Excellent communication skills
Articulate, and well-spoken
Accurate, Flexible and detail Oriented
Excellent planner and coordinator
Works well under pressure
Social media knowledge
Administrative support specialist
Extensive knowledge of Microsoft Products
Certified Computer Office Assistant
Filing and data archiving
Advanced clerical knowledge
02/2013 to Current
Administrative/Immigration AssistantPopular Tech – Irvine, CA
Prepared and file cases with USCIS
including H1B Specialty occupation work visa, Dependents/Spouse H4 Visa for
File amendments of H1B Work visas with
USCIS Prepare and file Transfer cases in case of change of employers
Handle more than 100 new/transfer or extensions of H1B and H4 Cases a year
with very high success rate.
Prepare and file Labor Certification
Applications electronically with Dept. of Labor Prepare and finalize the
supporting documents including Itinerary of services, Support Letters,
Proposed Duties, HR Letters, Financial support letters for Spouse of H1B
Visa holder, USCIS response letters and others.
Prepare and File different forms with
USCIS including I-129, I-907, I-9, I-94, I-539, I-140 and others depending
upon the case type.
Guide Employees through each and every
step for Visa Stamping Interviews.
Keep employees and other departments
up-to-date about the changes in Immigration laws and policies.
Attend Teleconference calls and
meetings to gain knowledge of changes in Immigration laws and policies.
Handle employees Queries regarding
H1B's H4 visas and other issues by phone or by email.
Prepare and send Performance
Evaluations to all employees twice a year.
Keep track & maintain legal
Immigration Status of more than 50 employees working for the company.
Update employees in a timely manner in
case of expiration of H1B status, Passport, CPT, EAD, OPT or H4 Status.
Work with employees and schools to get
renewed CPT's before expiration.
Issue Certificate of Achievement&
other awards including Gift Cards to the employees to the eligible
Handle Request for Evidences (RFE's)
issued by USCIS and respond them in a timely manner.
Prepare and maintain the company
database with updated information.
Enter and update employee information
into company's database using Computer Software's including CBiz.
Work with Immigration Attorneys to
file PERM application for the qualified employees.
Handle Green Card Application process
as per the Lawyers guidelines.
Prepare and Send Offer letters and
Agreements to new employees.
Perform Employment Verification Check
while hiring new employees using EVerify within the first three days of
their joining date.
Answered and quickly redirected up
to 20-30 calls per day.
Ordered and distributed office
supplies while adhering to a fixed office budget.
Coordinated domestic and international
travel arrangements, including booking airfare, hotel and transportation.
Directed guests and routed deliveries
and courier services.
Screened applicant resumes and
conducted phone Interviews on special needs of HR Dpt.
Answered and managed incoming and outgoing
calls while recording accurate messages.
Open, ,sort and properly distributed
Maintained a clean reception area,
including conference room, kitchen and associated areas.
Organized all new hire, security and
Completed data entry,
tracked case status and maintained the applicant eligibility
Coordinated, scheduled and arranged
meeting and travel calendars, including business and social events.
Handle all other administrative duties
11/2012 to 01/2013
Admin/Sales & Marketing AssistantMonarch Mobile Homes – Huntington Beach, CA
Audit Files for Closing Escrow Assist
agents fill out paperwork to buy and sell Mobile homes, Follow-ups and
Answer, screen and transfer inbound
phone calls to respective agents Maintain electronic and hard copy filing
system Maintain documents on company server up-to-date Advertise Company's
listings, open houses and print advertisements on OC Register, Penny Saver
and Local Mobile homes flyer.
Create Company Listing Packets &
run comparable reports for taking new listings Create, Manage, Edit and
Update listings on company website.
Act as a liaison between the buyers,
sellers and agents to schedule showings for the property listings.
Market Company listings on Face book,
Craigslist, Twitter & Backpage Assist Marketing Director for short and
long term projects for Company's Marketing.
Create Maintain and Update Lead
Generation System for Agents listings.
Maintain Company Inventory in Supply
Create and Maintain system for
Company's Signs, Banners and Lockboxes.
for property documents and internal and external documents.
Directed guests and routed deliveries
and courier services.
Assist Manager and other company
agents to fill up various forms and documents in relate to the selling and
buying of properties.
Create, Maintain and update data on
Assist Marketing Director for short
and long term projects for company marketing purposes.
Create, update and maintain the
spreadsheets and databases for the existing company websites.
Create company brochures, flyers,
invitations and newsletters.
Other day-to-day administrative duties
06/2012 to 09/2012
Legal/ Administrative AssistantLaw office of Micheal Guisti – Garden Grove, CA
Follow-up pending charged clients.
Calendar for Attorney
company including: Update company website, Facebook, Craigslist and
and management of all paperwork.
attorney court appearances according to the plans for the day.
and responses for attorney when needed.
payments in the calendar and database.
Follow up on
each potential client.
coordinated formal client meetings and staff meetings.
supplies, kitchen supplies, organization and upkeep.
guests and routed deliveries and courier services.
enquiries and coordinated with Attorney for the meeting.
process daily incoming mail.
court notices and mail around the office.
clean reception area, including conference and associated areas.
update and maintain client paperwork with high level of security.
entry, tracked court dates and maintained the company
urgency and priorities before accepting or declining appointments,
court appearances and meetings with clients and lawyers.
liaison between the lawyer and clients for taking new cases.
managed incoming and outgoing calls while recording accurate messages.
01/2011 to 03/2011
Intern Legal AssistantLaw Office of Micheal Guisti – Garden Grove, CA
03/2010 to 01/2011
Office AssistantSummit Career College – Anaheim, CA
Providing assistance to Medical
Department Staff & Instructors Worked with many medical terms to
understand and properly recognize assignments.
Collects, sorts, batches, and places
in alphabetize order various documents for filing, storage, or processing.
Follow instructions for completion of
applications and other forms; reviews and update forms for proper
Handles and processes mail.
Performs typing duties incidental to
Retrieves records, associates with
student accounts, and update them for effective use.
Receives and responds to inquiries by
providing directions, instructions or other general information to the
Enters, retrieves, updates, verifies,
and deletes information from manual and electronic files.
Establishes and revises work methods,
forms, formats, and standards to improve operating efficiency.
Operates standard office equipment.
Prepare Questionnaire on Computer
Received verbal and written requests
for information. Determines pertinent sources and searches records and
files for information for requestors.
Return documents for correction with
Interprets and applies instructions and
guidelines to resolve work problems.
Performs related work as assigned.
06/2006 to 06/2008
Retail Operator/ManagerKanda Shoe Warehouse
Daily accounting of high volume sales and transactions for clients.
Hiring employees and management of monthly payroll.
Responsible for employee supervision and monthly employee evaluation.
Communicating with several vendors in ordering merchandise and maintaining inventory as required.
Introduced new products that increased gross sales by 20%.
Investigate new investment opportunities related to the core business.
Managing customer service for over 1,500 customers per week.
Managed and trained staff on customer service, cash management, product promotion and security.
Responsible for monthly budget and promoting new merchandise.
Steadily increased revenues through a strong focus on customer service, excellent merchandising and team work.
Launched expanded product line through displays and promotions.
Maintains store staff by recruiting, selecting, orienting, and training employees.
Completes store operational requirements by scheduling and assigning employees; following up on work results.
Ensures availability of merchandise and services by approving contracts and maintaining inventories.
Formulates pricing policies by reviewing merchandising activities.