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Administrative Executive Resume Example

Resume Score: 80%

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NH
ADMINISTRATIVE EXECUTIVE
Summary

Enthusiastic individual with superior skills in working in both team-based and independent capacities. Bringing strong work ethic and excellent organizational skills to any setting. Well-versed in team leadership and project management with dedication to cultivating positive and enjoyable work culture.

Skills
  • Logistical planning
  • Schedule oversight
  • Privacy policies
  • Event coordination
  • Business acumen
  • Data evaluation
  • Customer service understanding
  • Administrative leadership
  • Articulate and well-spoken
  • Appointment setting
  • Executive presentation development
  • Human resource laws knowledge
  • Professional and mature
  • Meeting planning
  • Database management
  • Administrative support specialist
  • Strong problem solver
  • Travel administration
  • Social media knowledge
  • Mail management
  • Proper phone etiquette
  • Business correspondence
Experience
Administrative Executive / Company Name - City, State11/2005 - 07/2015
  • Transformed departmental operations through aggressive process overhaul and attention to quality.
  • Upheld protocol flawlessly in both normal work procedures and at special events.
  • Conducted thorough research using various media sources to obtain relevant data for staff requirements.
  • Coordinated and managed event-planning logistics, budget administration and team oversight.
  • Set up and maintained physical and electronic filing systems.
  • Analyzed metrics, produced reports and assisted with decision-making process by modeling trends.
  • Guided administrative and professional staff through computer and software problems.
  • Set up meetings and appointments, including gathering materials, booking conference rooms and providing information to involved parties.
  • Gathered information, scanned records and maintained confidentiality of all electronic data.
  • Managed conference calls by documenting participant details and preparing audio recordings for future reference.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Kept executives up to date on changing business information by documenting meetings, tracking documentation and collecting team data.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Coordinated meeting and event logistics for senior management, including executives and board of directors.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Scheduled Board of Directors meetings and coordinated development of meeting materials and agendas.
  • Collaborated with other administrative team members, human resources and finance department on special projects and events.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Provided logistical support to visiting executives, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance.
  • Represented executives in conferences, in person and via e-conferences.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
Investment Analyst / Company Name - City, State11/2009 - 07/2014
  • Performed extensive analytical investment calculations and reports.
  • Checked transactions and reporting for compliance with regulatory standards and investigated discrepancies.
  • Kept close eye on financial and operational performance of investment funds to maintain portfolio targets.
  • Maintained current understanding of applicable regulations and tax laws to keep funds in compliance with legal standards.
  • Assessed conformance of potential adjustments with company structures and strategic goals.
  • Researched market trends and developed strategies to capitalize on emerging opportunities.
  • Discussed goals and strategies with potential investors and implemented corrective actions to enhance performance.
  • Provided excellent service and attention to customers when face-to-face or through phone conversations.
  • Recognized by management for providing exceptional customer service.
  • Improved customer satisfaction by finding creative solutions to problems.
  • Earned reputation for good attendance and hard work.
  • Improved profit margins by streamlining operations and workflow and negotiating competitive vendor contracts.
  • Created agendas and communication materials for team meetings.
  • Attended departmental meetings, providing feedback to enhance future performance.
  • Performed site evaluations, customer surveys and team audits.
  • Improved operations by working with team members and customers to find workable solutions.
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
Art Director / Company Name - City, State03/2009 - 08/2013
  • Supported model development and subsequent animation of models.
  • Critiqued other artists' work and gave constructive feedback.
  • Designed inspiring concept art while maintaining accurate scale and architectural standards.
  • Collaborated with creative design team to complete projects on tight deadlines.
  • Consistently met schedules and deadlines for all illustration projects.
  • Worked alongside entire development team in energetic and creative environment.
  • Implemented master drawing and painting techniques while revealing history and information on each artist.
  • Successfully resolved range of complex artistic development issues for both artists and team members.
  • Maintained accurate specs, adhering to print and art specification standards.
  • Mentored other artists on quality standards and improvements.
  • Assembled each approved design as model packet to guide development of computerized models.
  • Conceptualized and illustrated game assets, characters, environments, props and icons.
  • Developed strong working knowledge of game's design to enable early identification of potential issues.
  • Implemented internal tools and procedures to meet technical requirements.
  • Created series of rough sketches for review, revision and approval.
  • Incorporated fine oils and acrylics to create custom paintings and murals.
  • Organized files for data merging and script use.
  • Clearly communicated updates and concerns to appropriate team members and managers.
  • Adapted to established art style of studio for consistency and quality purposes.
  • Illustrated and designed educational publications and teacher curricula.
  • Developed thorough understanding of pipelines and art integration.
  • Produced imaginative illustrations in efficient and timely manner.
Restaurant Owner / Company Name - City, State11/2009 - 01/2011
  • Estimated supply requirements based on historical needs and projected business levels by accounting for special local events or sports games.
  • Monitored business levels and realigned team positions to provide optimal coverage for customer demands.
  • Hired, trained and motivated staff to fill all restaurant openings.
  • Located relevant vendors, set up schedules and coordinated the delivery, storage and organization of all inventory.
  • Trained staff, facilitated staff meetings and spearheaded menu development.
  • Kept facility and equipment in good working condition through regular preventive maintenance and repair schedules.
  • Developed and implemented strategies to enhance team performance, improve processes and increase efficiency.
  • Administered finances and led business operations, including running payroll, making bank deposits and analyzing income and expenses to maintain cost-effective operations.
  • Maintained cleanliness and sanitation across all food service, storage, and preparation stations.
  • Trained workers in every position, including food preparation, money handling and cleaning roles.
  • Handled escalated customer complaints to provide full resolutions and promote loyalty.
  • Created unique recipes and applied various culinary techniques for authentic Japanese and Filipino cuisine.
  • Managed food preparation, guest interaction, quality control, and customer relations.
  • Made weekly employee schedules, assigned work and regularly checked the quality and productivity of all team members.
  • Identified, investigated and corrected operational issues such as inventory waste or theft to keep business operating at optimal levels.
  • Maintained consistent quality and high accuracy when preparing identical dishes every day.
  • Enforced proper sanitation practices to prevent spoiling or contamination of foods.
  • Maximized efficiency of kitchen operation by overseeing daily product inventory, purchasing and receiving.
  • Portioned food onto plates, added garnishes and sauces and handed off to wait staff for serving.
  • Precooked garnishes such as bacon pieces for later use to top off fresh dishes.
  • Replenished food items from inventory and rotated ingredients to use oldest products first.
  • Operated ovens, fryers and mixers safely to prevent kitchen accidents and machinery malfunction.
  • Frosted and decorated cakes, cupcakes, doughnuts, sweet rolls, pastries and cookies.
  • Created exceptional menu items executed with precision to regularly garner diner praise.
  • Identified opportunities to increase revenue, decrease kitchen expenses and maximize departmental productivity without compromising guest satisfaction.
  • Kept stations stocked and ready for use to maximize productivity.
  • Developed strategies to enhance catering and retail food service revenue and productivity goals.
  • Helped other staff members complete job tasks during peak times to keep kitchen running efficiently.
  • Sanitized kitchen counters and preparation areas to prevent food borne illness and cross-contamination.
  • Modified standard recipes to account for ingredient issues or customer requests, including allergen concerns.
  • Chopped vegetables and seasoned meats and fish in preparation for grilling, sautéing and braising.
  • Verified kitchen staff followed all recipes and portion serving guidelines correctly.
  • Placed orders for supplies and food inventory items with vendors to restock pantry and refrigerator.
  • Garnished and arranged dishes into creative presentations to delight patrons.
  • Set up and performed initial prep work for food items such as soups, sauces and salads.
  • Conducted daily inspections and maintained food sanitation and kitchen equipment safety reports.
  • Trained new team members on proper meat and vegetable preparation techniques.
  • Checked temperature of freezers and refrigerators to maintain proper storage of cold items.
  • Established and maintained open, collaborative relationships with kitchen team to maximize efficiency.
  • Created nutritious, safe, visually appealing, innovative and properly prepared and flavored food.
  • Sanitized workstation at end of shift to minimize salmonella and other food borne illnesses.
  • Estimated staffing needs and adjusted hourly schedules to match demand patterns, budget and local labor laws.
  • Followed proper food handling methods and maintained correct temperature of food products resulting in consistently high scores on health inspections.
  • Communicated with wait staff regarding customer requests, dietary concerns and allergy questions.
  • Reviewed recipes to determine exact measurements and ingredients to create dishes.
Education and Training
MNHS - City04/2009High School Diploma
Tokyo University - CitySome College (No Degree)
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Resume Overview

School Attended

  • MNHS
  • Tokyo University

Job Titles Held:

  • Administrative Executive
  • Investment Analyst
  • Art Director
  • Restaurant Owner

Degrees

  • MNHS - City 04/2009 High School Diploma
    Tokyo University - City Some College (No Degree)

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