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Administrative Director Resume Example

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ADMINISTRATIVE DIRECTOR
Summary

Dynamic administrator with 30 years of experience in supporting day-to-day operational functions to provide smooth-running business. Highly dependable, ethical and reliable administrative director and leader in blending advanced organizational, technical and business acumen. Crucial assistance to office staff and customers with eagerness, attentiveness, ethics and professionalism.

Skills
  • Office record management
  • Client relations expertise
  • Legal knowledge employment law
  • Presentation skills
  • Event coordination
  • Administrative leadership
  • Administrative management
  • Team building and leadership
  • Employment Negotiation
  • Logistical planning
  • Mediation skills
Experience
Administrative Director
Fort Myers, FLOffice Criminal Conflict and Civil Regional Counse/Jul 2012 to Current
  • Oversee human resources requirements, including employee onboarding, managing and administering health and employee benefits and maintaining personnel records.
  • Works directly with the employment attorneys and creates employment law cases as needed.
  • Managed schedules and calendars of Regional Counsel Second District and people who are management personnel.
  • Assisted production and distribution of memos, newsletters, email updates and other forms of communication.
  • Conducted research using various media sources to obtain relevant data for staff requirements.
  • Set up meetings and appointments, including gathering materials, booking conference rooms and providing information to involved parties.
  • Gathered information, scanned records and maintained confidentiality of all electronic data.
  • Coordinated and managed event-planning logistics, budget administration and team oversight.
  • Upheld protocol flawlessly in both normal work procedures and at special events.
  • Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Along with IT, automated office operations, managing client correspondence, record tracking and data communications in database and case management software.
  • Managed daily operations within the Office of Criminal Conflict and Civil Regional Counsel, Second District Court of Appeal, office by supporting continuous delivery of excellent services and care.
  • Analyzed and identified improvements to implement in department systems and controls.
  • Recruited, trained and developed dynamic administrative team, supporting all corporate growth and productivity objectives.
  • Created and implemented administrative processes and procedures to prioritize job tasks and establish personnel responsibilities.
  • Worked with management team to improve workflows and eliminate unnecessary tasks.
  • Onboarded team of ten administrative staff members, delivering consistent coaching in job tasks.
  • Knowledgeable with pleadings, affidavits, motions and exhibit preparation.
Legal Assistant
Fort Myers, FLLee County Sheriff's Department/Jun 2011 to May 2012
  • Provided administrative support services for senior partners and firm associates for various types of litigation.
  • Remained highly organized and detail-oriented while working on several cases simultaneously.
  • Provided senior firm leaders with vital administrative support.
  • Submitted electronic filings and organized court materials, schedules and actions.
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Drafted wide breadth of legal documents, including interrogatories, admissions requests and examination materials.
  • Observed strict privacy laws to prevent information breaches and protect client data.
  • Aided senior leadership during executive decision-making process.
  • Redacted confidential information from legal documents on case-by-case basis.
  • Managed communication with courts regarding status of petitions and granted orders.
  • Gathered and organized documentation for legal briefs, responses to opposing counsel, motions and trial evidence.
Circuit Court Judicial Assistant
Fort Myers, FL20th Judicial Circuit of Florida/Oct 1993 to Jun 2011
  • Answered face-to-face and telephone requests for information about warrants, citations and other court documents or procedures.
  • Prepared correspondence, bench warrants and court orders for circuit court judge.
  • Examined legal documents and assured adherence to laws and court procedures.
  • Updated and maintained court calendar, responded to inquiries about court procedures and resolved scheduling conflicts with attorneys.
  • Supported daily courtroom operations, including document preparation, filing of referral forms and court notices, check-in and check-out and bailiff duties.
  • Administered oaths to parties to legal actions as necessary, implementing current procedures to achieve compliance with legal requirements for validity.
  • Attended required meetings and conferences as well as training sessions to develop and maintain understanding of current conventions and laws.
  • Assisted attorneys and parties to civil and criminal cases in understanding standard courtroom procedures and advised on legal obligations, options and subjects calling for consultation with attorneys.
  • Created judicial policy and procedure for the smooth running of a circuit judges office for all attorneys and parties to follow.
Paralegal Specialist
Fort Myers, FLChild Welfare Legal Services/Feb 1990 to Aug 1993
  • Kept administrative and legal law libraries in compliance and current with the latest information.
  • Prepared clients for appointments and interviews, including depositions and testimony.
  • Coordinated with multiple departments regarding responsive documents and document retention.
  • Facilitated courtroom conference calls, set up technology used for presentations and organized exhibits.
  • Trained incoming staff on office procedures and case-specific duties.
  • Studied and differentiated government and judicial structures at federal and state levels to provide legal team with information on statutes, regulations, arbitration concepts and negotiation techniques.
  • Worked with attorneys and case reviewers to create legal complaints.
  • Assisted in elements of civil litigation, including initiating and responding to claims, gathering and presenting evidence and client counseling.
  • Managed case correspondence on behalf of 3 attorneys.
  • Drafted judicial correspondence and handled court mailings.
  • Saved time by spearheading special legal projects through effective emergency resolutions.
  • Managed trial calendar, judicial calendar and master calendar for 3 attorneys.
  • Researched documents and publications for case-altering details and evidence establishment.
  • Organized and prepared case exhibits and evidence for trial.
  • Filed pleadings and required paperwork with court clerk according to strict deadlines.
  • Organized exhibits for trial, preparing materials and supporting documentation for easy display and admittance.
  • Assisted attorneys with trial preparation, developed trial exhibits, responded to motions and organized documents for trial discovery.
  • Facilitated efficient communication between judges, court administration, government agencies and attorneys.
  • Drafted legal documents to be filed with court.
  • Organized and executed court calendar with daily cases and supervisor meetings.
Education and Training
Master of Science: Legal Studies - Concentration in MediationHodges UniversityAug 2012Fort Myers, FL
Bachelor of Science: Legal StudiesHodges UniversityApr 2010Naples, FL
Lean Six Sigma - Blackbelt Certification: Removal of WastesElectronic Training Soluctions, IncJul 2020Fort Myers, FL
Diploma: Paralegal StudiesThe School Of Paralegal StudiesAug 1992Atlanta, GA
Florida Registered ParalegalThe Florida Bar
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Resume Overview

Companies Worked For:

  • Office Criminal Conflict and Civil Regional Counse
  • Lee County Sheriff's Department
  • 20th Judicial Circuit of Florida
  • Child Welfare Legal Services

School Attended

  • Hodges University
  • Electronic Training Soluctions, Inc
  • The School Of Paralegal Studies
  • The Florida Bar

Job Titles Held:

  • Administrative Director
  • Legal Assistant
  • Circuit Court Judicial Assistant
  • Paralegal Specialist

Degrees

  • Master of Science : Legal Studies - Concentration in Mediation
    Bachelor of Science : Legal Studies
    Lean Six Sigma - Blackbelt Certification : Removal of Wastes
    Diploma : Paralegal Studies
    Florida Registered Paralegal

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