Skillful and dedicated Administrative Professional with extensive experience in the coordination, planning, and support of daily operational and administrative functions. 24+ years of executive administrative experience Demonstrates capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks. Accurately completing research, reporting, information management and business- development efforts within budget requirements. Developing and maintaining detailed administrative and procedural processes that reduce redundancy and achieve organizational objectives. Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages. Excellent interpersonal, communication and leadership skills
equipment including; processing of mail, filing, answering phones, photocopying, faxing,
generating and distributing correspondence, memorandum, data entry, use of personal and
networked computers, printers, copy machines and scanners. MS Office
Outlook and LotusNotes
AmgenThousand Oaks, CAAdministrative Coordinator01/2011 to Current
Providing high-level administrative and project support to the Executive Director and HTA CoE as well as back up support to the Vice President Supporting a variety of therapeutic areas (Inflammation TA, Nephrology TA, Cardiovascular TA, Bone TA and the HTA CoE) Manage and maintain calendars ensuring that all pre-reads and necessary documents are provided to the team in advance Coordinates and organizes meetings, meeting rooms, including (technical) logistics, catering and equipment needs Prepares agendas, takes and completes meeting minutes; coordinates distribution and follows up on action items Coordinates all travel arrangements (domestic & international) including flights, accommodations and visa or passport requirements Prepare and process all expense reports in a timely manner Manage budget, submit and process all contracts via eFinity purchasing systems and the OPTS budgeting system Coordinate and manage all department training and special events Schedule and prepare all interviews within the department Partner with global cross-functional teams, preferred providers and departmental Ac's.
Amgen Scientific Affairs Alpha ProfessionalsThousand Oaks, CAAdministrative Coordinator01/2010 to 12/2010
Provides high-level administrative and project support to Medical Communications Director to ensure that all administrative needs are met Initiates, co-ordinates and manages projects as assigned by the Medical Communications Management Group.
Co-ordinates and organizes meetings, meeting rooms, including (technical) logistics, catering and equipment needs Prepares agendas, take and completes meeting minutes; coordinates distribution and follows up on action items Maintains calendars and meeting invites for MedCom group Co-ordinates all travel arrangements (local and international) including flights, accommodation and appointments.
In co-operation with other support staff, provides backup to other A/Cs in the MedCom group Supports the Medical Communications team in all aspects of administration.
Haas AutomationOxnard, CAExecutive Assistant01/2008 to 01/2009
Provided administrative support to the Purchasing Manager and buyers Prepared and Processed weekly and daily reports in SAP Scanned, sent and filed all purchase orders and confirmations Ensured quality of product ordered and ensured it arrived as scheduled Purchased product per master schedule calendar.
IV - IT Countrywide FinancialSimi Valley, CAAdministrative Assistant01/2003 to 01/2008
Provided complex administrative support to three Executive Vice Presidents, Vice Presidents and departmental staff Carried out research in order to prepare technical reports, such as budgeting/cost allocation reports, headcount reports, status reports and organizational charts.
Streamlined workflow and project documentation, identified data sources, analyzed and summarized findings.
Ensured security of company's crucial forms and manage confidential files.
Prepared and formatted documents including correspondence, specifications and presentations Performed management functions which include frequent communication with human resource, processed check request, handled purchasing duties, and facilities interaction Performed administrative duties including generating and distributing correspondence and memorandum; data entry; scheduling and coordinating onsite/offsite meetings, events and conference rooms; coordinating travel arrangements; submit and approve expense reports and maintaining multiple and complex calendars.
Facility Information SystemsCamarillo, CAAdministrative Assistant01/1997 to 01/2003
Direct day-to-day office operations, provided fundamental support to Vice President and customer support team Originated correspondence, forms, presentations, spreadsheets and reports.
cost and time analysis reports, status reports and organizational charts.
Interacted with customers, vendors, consultants and various levels of management.
Created and maintain all executive files.
Conducted quality assurance on pre-releases, identify and summarize findings.
Operated a variety of automated office equipment, including plotter, CD burner, and diskette duplicator.
Prepared training class with material and refreshing the database.
Prepared new releases and patches for shipping, duplicate, label and ship appropriate CDs and diskettes.
Certificate, Medical Assistant
Regional Occupational Program, Camarillo, CA-Certificate, Computer Business ApplicationWaterson College, Oxnard, CA
Diploma:General EducationFillmore High School, Fillmore, CAGeneral Education