administrative assistant upk coordinator resume example with 16+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - - -
Qualified secretary with four years of varied administrative work experience and proven ability to handle and manage office environment; Possesses effective organizational skills in addition to willingness to work above and beyond the call of duty.
Skilled parent liaison
Excellent writing skills
Bilingual: English and Spanish
Professional Experience
11/2014 to Current
Administrative Assistant/UPK Coordinator Positive Beginnings Preschool City, STATE,
  • Greet and direct parents entering school to their child's designated classroom.
  • Answer phone calls, transferring to proper department or taking a detailed message
  • Draft documents to be used to distribute school information
  • Schedule school tours for potential new students.
  • Collect information from new students
  • Maintain confidential student records, input data and file appropriately
  • Inventoried and ordered supplies, processed purchase orders and requisitions.
  • Organize school schedule and calendar and published for staff and students
  • Perform clerical duties such as copying, faxing, emailing sorting mail etc.
  • Communicate with teachers, staff and students regarding school news and changes to the schedule or calendar
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
  • Data entry using the Vendor Portal system for children in the Preschool Program.
  • Record and input student attendance.
  • Managed Revolving Accounts for Preschool/Extended Day Programs.
02/2012 to 11/2014
Assistant Teacher/Office Assistant/QA Assistant/Receptionist Personal Touch City, STATE,
  • Greet and direct parents entering center to their child's designated classroom.
  • Receive, direct and relay telephone messages and fax messages.
  • Pick up and deliver mail as well as open and date-stamp all general correspondence.
  • Responsible for setting up child evaluation appointments for center director.
  • Maintain confidentiality in all aspects of clients, staff and agency information.
  • Provide parents with bilingual center tours for placement of their child.
  • Open and close children's cases as they entered and aged-out of the center.
  • Ensure children's documentation is correct and updated.
  • Data entry using the SUNGUARD and NYEIS system for children in the Early Intervention Program.
  • Maintain and monitor an adequate inventory of office supplies.
  • Assist in planning and preparation of meetings and conferences.
  • Provide 1:1 play therapy to children ages 18 months to 3 years old and implement the Methodology of Applied Behavioral Analysis.
  • Instruct 15 children a week diagnosed with autism ages 18 months to 3 years old.
  • Maintain constant communication with parents on their child's progress.
  • Demonstrate excellent problem-solving skills when working under pressure.
  • File paperwork for students and staff in their appropriate binders.
03/2011 to 09/2011
Teacher Assistant/Para-Professional Rockland Child Developmental Services City, STATE,
  • Serve within New York State Department of Health approved of Early Intervention Program which specializes in home, community and center-based care for special needs children.
  • Work under the guidance of a certified Special Education Teacher within a group setting teaching children ages 18 months to 3.6 years of age.
  • Provide one-to-one instruction to children diagnosed with Autism; PDD-NOS; Down Syndrome; Visual, Cognitive, Social or Communication Impairments.
  • Assist the Group Teacher in recording observational data utilized for the monitoring of Individualized Family Service Plan (IFSP) goals and documenting daily session notes.
  • Utilize a variety of instructional strategies including Applied Behavioral Analysis (ABA), Picture Exchange Systems, Floor Time, Sign Language and Activity-Based Teaching.
  • Target specific skills to enhance functioning within the domains of communication, socialization, adaptive, fine and gross motor as well as sensory development.
  • Participate in relevant trainings on Child development, ABA, Autism and Incidental/Activity-Based Teaching and Mandated Reporting.
  • As indicated, translate for Spanish speaking parents.
08/2004 to 04/2011
Photo Care Specialist CVS Pharmacy City, STATE,
  • Serve within a national pharmacy chain as a lead team member within the photography department.
  • Maintain accurate records of cash flow activity and sales transactions.
  • Develop and process photos with APEX photo machine.
  • Organize and log in customers information through photo touch software system.
  • Manager digital kiosks, functioning with Kodak software.
  • Effectively handle customer service issues including photo and in-store problems.
  • Change signs or labels and record and dispose of damages and pilferage.
Education and Training
Expected in to to
Bachelor of Arts: Linguistics and Communication Disorders
Queens College CUNY - Queens, New York
Linguistics and Communication Disorders

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Resume Overview

School Attended

  • Queens College CUNY

Job Titles Held:

  • Administrative Assistant/UPK Coordinator
  • Assistant Teacher/Office Assistant/QA Assistant/Receptionist
  • Teacher Assistant/Para-Professional
  • Photo Care Specialist


  • Bachelor of Arts

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