administrative assistant unit coordinator resume example with 14+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Professional Summary

Meticulous and systematic Administrative Assistant Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths. Bringing solid expertise in coordinating documents, reports and records, team leadership and relationship-building. Hardworking and focused professional offering excellent communication, planning and prioritization skills demonstrated through 10 years of performance.

  • Problem Solving
  • Sensitive material handling
  • Data entry documentation, Recordkeeping
  • Multitasking and prioritization
  • Microsoft Office
  • Records Management Expert
  • Behavioral Health
  • Front Desk
  • Attentive To Detail
  • Follow-Up
  • Service Oriented
  • Call Center
  • Referral/Appointment
  • Bilingual(Spanish)
Northeastern University Boston, MA Expected in 06/2016 Bachelor of Science : Interdisciplinary Studies - GPA :
Work History
Uline, Inc. - Administrative Assistant/Unit Coordinator
Kennewick, WA, Brighton, MA 02/2022 - Current
  • Assembled and maintained patient medical records and other documents related to patient care.
  • Coordinated and maintained referral sources related to admissions, discharges and follow up services to sustain daily census requirements.
  • Provided concierge service to assist patients and families and direct them to available resources.
  • Received physicians and visitors on unit, identifying, acknowledging and responding to patient, physician and staff needs to meet operational and care needs of parties.
  • Identified and facilitated resolution of unit operational problems independently, collaborating with manager to resolve complex problems.
  • Entered work orders into computer system for appropriate departments regarding maintenance issues and biomed needs.
  • Achieved appropriate patient flow by admitting, transferring and discharging patients in computer system and notifying appropriate personnel of patient status verbally and through signage.
  • Assisted with processing patient admissions, transfers and discharges.
  • Completed bi-weekly payroll for 50 employees.
  • Improved office efficiency by implementing color-coded filing system and introducing additional time-saving measures.
City, STATE, Chelsea, MA 07/2009 - 01/2021
  • Maintain in-office calendar and training calendar
  • Obtain and maintain US federal and state MSB registrations and licenses
  • Manage reporting and examination requirements via NMLS
  • Mange FINCEN reporting requirements maintain AML Compliance policies
  • Developed and maintenance risk-based compliance management program/ Tracking of Compliance violation
  • Support internal and external audit reviews
  • Collaborate with colleagues to assist in developing appropriate solutions to meet regulatory requirements
  • Develop and deliver compliance education to personnel to encourage knowledge of and adherence to regulation
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs
  • Conduct and initialized background checks for potential employees
  • Verify data while processing incoming and outgoing checks and wire transfers
  • Managed over 100 physical and digital files, monitoring spreadsheets and updating reports
  • Investigated and documented all violations of compliance regulations to determine necessary improvements.
Mayfair - Data Entry Specialist
City, STATE, 06/2008 - 11/2009
  • Reduced physical document storage by scanning and eliminating outdated records
  • Organized billing and invoice data
  • Adhered to strict data confidentiality policies to prevent information leakage
  • Applied effective time management techniques to meet tight deadlines
  • Learned and adapted quickly to new technology and software applications.
  • Excellent communication skills, both verbal and written.
  • Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
  • Organized and detail-oriented with strong work ethic.
  • Developed data entry policies and procedures in compliance with company standards.
  • Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
  • Secured and protected data from unauthorized access by complying with security protocols.
  • Verified accuracy of data entered into system to produce error-free reports.
  • Entered data into various computer systems accurately using Microsoft Office Suite.
  • Entered numerical data into databases with speed and accuracy using 10-key pad.
  • Reviewed and updated client correspondence files and database information to maintain accurate records.
  • Collated and organized data entry documents into filing systems for easy access
City, STATE, 10/2007 - 05/2008
  • Setting daily transactions activity for Mellon customers
  • Prepare and research cash letters and returns
  • Prepare daily journal entries as needed for collection items and back-up/IRA withholding
  • Assist with preparing daily/monthly general ledger reconciliations i.e. currency orders, adjustments.
    Withholding accounts, ACH in process, etc
  • Research, resolve, and initiate accounting entries to resolve check-processing differences.
  • Worked well in team setting, providing support and guidance
  • Applied effective time management techniques to meet tight deadlines
  • Paid attention to detail while completing assignments
  • Developed strong communication and organizational skills through working on group projects
  • Provide back-up in daily balancing of Branch Capture Electronic Cash Letters
  • Provide back-up as needed in preparation /processing of daily accounting entries for Fed transactions, in clearing, cash letter(s) and ACH settlements

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Resume Overview

School Attended

  • Northeastern University

Job Titles Held:

  • Administrative Assistant/Unit Coordinator
  • Data Entry Specialist


  • Bachelor of Science

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