administrative assistant travel coordinator resume example with 6+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Maintain high-volume medical office environments by efficiently coordinating files, appointments and other patient needs. Proven skills in administrative and clerical environments with expertise in managing provider requirements. Positive and upbeat with excellent interpersonal communication skills.

  • Administrative experience
  • MS Office
  • Data Entry
  • Travel research/ Concur
  • EMR / EHR
  • Medical office administration
  • Medical Scheduling
  • Infection Control/ Triage Training
Work History
Administrative Assistant/Travel Coordinator, 02/2015 to 08/2019
Arthrex, Inc.Torrance, CA,
  • Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
  • Scheduled office meetings and client appointments for team of 30 professional engineers.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Processed invoices and expenses using Concur.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Offered departmental administrative support.
  • Maintained staff directory and company policy handbook for human resources department.
Medical Assistant, 01/2014 to 09/2014
Aspen Valley HospitalOhio City, CO,
  • Implemented care and efficiency improvements to support and enhance office operations.
  • Obtained client medical history, including medication information, symptoms and allergies.
  • Explained procedures to patients to reduce anxieties and increase patient cooperation.
  • Sanitized, restocked and organized exam rooms and medical equipment.
  • Supported duties for diagnostic and technical treatment procedures, such as setting up and operating special medical equipment and apparatus.
  • Educated patients by providing medication and diet information and clarifying physicians' orders, answering questions thoroughly.
  • Prepared patients for X-rays, electrocardiograms, suture removal and dressing changes.
  • Maintained detailed records of test results by entering data and patient information into computer.
  • Updated inventory, expiration and vaccine logs to maintain current tracking documentation.
  • Conducted preliminary evaluations, including measuring weight, temperature and blood pressure, and documented results with accuracy.
  • Submitted prescriptions to pharmacy via phone, fax or web.
  • Gathered forms, copied insurance cards and filed to collect patient information for billing and insurance filing.
  • Arranged surgeries with surgical center, confirming times with patients and preparing admission and consent forms.
Patient Care Technician, 09/2012 to 01/2014
Fresenius Medical Care Dialysis UnitCity, STATE,
  • Answered call lights and supported patient comfort and safety by adjusting bed rails and equipment.
  • Interacted effectively with patients, families, staff and other hospital department staff to deliver high level of customer service and teamwork.
  • Cleaned and connected to access sites, including fistulas, grafts, and catheters, by following infection control protocols.
  • Inventoried, ordered, and restocked equipment and supplies needed for hemodialysis treatment.
  • Safely transported, transferred, and positioned patients on chairs for treatment.
  • Started and ended reverse osmosis water systems and completed water quality monitoring tests.
  • Explained dialysis procedures and hemodialysis machine operation to patients prior to treatment to ease anxieties.
  • Measured and recorded patients' pre-dialysis and post-dialysis vital statistics, including weight, temperature, blood pressure, pulse rate, and respiration rate.
  • Sterilized, cleaned, and maintained dialysis machine and equipment.
  • Performed routine quality control and safety checks on all equipment.
  • Set up and operated dialysis machines for patients receiving treatment for kidney failure.
GED: , Expected in 05/2004 to Sealy High School - Sealy, TX
Certification: Medical Assisting, Expected in 07/2012 to Central Pennsylvania Institute of Science And Technology - Bellefonte, PA

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Resume Overview

School Attended

  • Sealy High School
  • Central Pennsylvania Institute of Science And Technology

Job Titles Held:

  • Administrative Assistant/Travel Coordinator
  • Medical Assistant
  • Patient Care Technician


  • GED
  • Certification

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