Administrative Assistant to V.P. of Administration Resume Example
Christian Professional with experience managing a full spectrum of human resources and office administration functions seeks a position, which will challenge acquired knowledge, skills, and abilities.
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Assist the Vice President of administration in managing the following areas: property and casualty (liability, property and vehicle coverage)
IRS/tax exempt status, by-Laws, articles of incorporation, vehicle titles, tags (the ABCH fleet), maintains record for all and processes to assure coverage, vendor contracts, technology and telephonic coordination, communications related to Facebook, Twitter, other social media, facility management (primarily Birmingham office), Internal communications, personnel policies, annual report, crisis communication plan, wellness initiatives Scheduled Board of Directors meetings and assisted with meeting materials, agendas and minutes. Conducted MVR checks for potential employees or volunteers Served as back up totHR in their absence (payroll, benefits) Assisted in setting up events for promotion of ABCH Reviewed monthly ministry staff credit card statements Reviewed monthly ministry payroll reports Camp of Champions, coordination, registration, room assignments, etc.
Maintained customers' records and policy renewals
Reviewed and resolved customer complaints within stipulated time period.
Conducted market surveys for gathering information about customers' choice and preferences of insurance products and ongoing market trends in the insurance industry.
Management of daily office operations and functions.
Intake, review, and processing of new insurance applications.
Collaborates with agency owner in agent recruitment and training coordination.
Processing of all agent commission and sales reports.
Responsible for physical/technical controls with the office environment to comply with company policies, privacy and labor law guidelines.
Responsible for inventory of office supplies, equipment, and marketing materials
Administrative Responsibilities:
EEO Documentation, DBE Certifications, Safety Compliance
Pay Estimate preparation and submittal
Data entry of sub payments - FDOT BIZWEB system monthly
Invoicing and Accounts payable, Inspections compliance
Purchasing/Vendor agent, SSOCOF Ticket entry
Human Resources-Responsibilities:
New hire packages and orientation, Background and drug/alcohol screening
Pre-employment Physicals, OSHA compliance, Safety Training
Injury/accident reporting, Job-site bulletins, Time Sheets and payroll
Manage a broad range of HR functions including payroll administration (100 +employees)
HR information system & employee database administration
Employee manual review & maintenance (as needed)
Coordination of company-wide recruitment efforts
Preparation of offer letters & new hire packages
Professional & non-professional candidate interview
Coordination of company required background investigation
New hire orientation & training
Benefits administration & provider coordination
SEP retirement plan program enrollment & maintenance
Annual renewal of company's general & professional liability insurance policies
Complete oversight & preparation/maintenance of Bi-weekly payroll
Company liaison for all unemployment related issues (mediation, arbitration, hearings, etc.)
General employee counseling with regards to employee/management disputes, state & federal labor guidelines, professional/workplace ethics, performance improvement plans, & disciplinary issues
Bookkeeper for Y&Y Properties (owned by F.R. Aleman & Associates)
Managed all accounting for Y&Y Properties with QuickBooks
Accounts payable, receivable, payroll
Monthly and yearly reconcile of accounts
Preparation of year end reports for accountant
Assist with numerous property management, accounting, & HR functions
(452 residential tenants, 10 commercial tenants, & 40+ employees)
General property management office functions
Assist in company's contractual services & contract management
Assist with general accounts payables & receivables
Bank account reconciliation
General insurance policy maintenance and renewals
New tenant application process implementation
Background investigation coordination
Lease agreement renewals & modifications
New employee package preparation & update
Tenant & employee database maintenance
Assistant benefits administrator
General payroll preparation, review, & transmittal to payroll service firm
Entrusted with a broad range of banking & financial recommendation functions
Daily communication with domestic banking customers to provide account information
Performed general financial teller transactions
New account sales, creation, input, & maintenance
Loan account needs analysis, recommendation, & sales
Client retention & dispute resolution
Received three sales awards for new account & loan sales.
The Employment Law Certificate of Completion
Human Resources and the Law Certificate of Completion
Payroll Management Certificate
Benefits and Rewards Certificate of Completion – Azusa Pacific University
State of Alabama Notary of Public
SHRM - Member
Birmingham SHRM - Member
Christian Leadership Alliance - Member
Gospel Light Baptist Church
Helena, AL
Church involvement includes teaching pre-school, nursery, Kings Kids, and a Choir member
Evangel Christian School
Alabaster, AL
Homeschooling Mom and actively involved in the schools sports program
Microsoft Office Suite, Adobe, HRIS, FileMaker, e-mail, social networking
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Resume Overview
School Attended
- Miami Lakes Technical School
Job Titles Held:
- Administrative Assistant to V.P. of Administration
- Office Coordinator
- Office Manager / EEO Officer
- Human Resources / Payroll Manager
- Administrative Assistant
- Teller / Client Retention
Degrees
- High School Diploma 1995
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