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administrative assistant to the executive vp resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA XXX05 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
  • :
Professional Summary

Versatile Office Administrator offering 38 years of experience in efficient front desk management. Successful at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for the Chairman. Driven and resourceful Administrative professional with 35+ years of experience supporting work of high-achieving Executives. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.

Proficient in planning, organization and providing comprehensive support to company leaders.

Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.

Skills
  • Calendar and Scheduling Management
  • Correspondence and Memos
  • Verbal and Written Communication
  • Administrative Support
  • Mail Sorting and Distribution
  • Intuit QuickBooks
  • Document Filing and Retrieval
  • Call Routing
  • Performance Assessments
  • Travel Arrangement Coordination
  • Administrative Policies
  • Microsoft Office
  • Reliable and Responsible
  • Detail-Oriented
Work History
Administrative Assistant to the Executive VP, to
Hingham Institution For SavingsSan Francisco, CA,
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Organized and coordinated International Monetary Fund conferences and Executive Committee weekly meetings.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Used QuickBooks to handle the Chairman's personal account and his House Account. Produced monthly invoices, and various reports as requested by the Chairman.
  • Distributed company-wide announcements, booked conference rooms and coordinated the attendees for staff functions (Annual summer party, holiday party, staff luncheons) and development forum.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
Documents Secretary, to
Mocatta Metals CorporationCity, STATE,
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Provided onboarding and training for new support staff.
  • Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
  • Created plans and communicated deadlines to ensure projects were completed on time
  • Maintained Chairman's personal and business scrapbooks
  • Organized various publications (Fortune Magazine, Euromoney.....)
  • Worked effectively with Executive Secretary to Chairman's and Word Processing Specialist to Chairman
  • Maintained confidential documents (personnel files, credit card data, banking info, passport data, medical license info, DEA info, social security numbers, all family history....
  • Effectively and efficiently managed all files of the Chairman in a confidential manner
Executive Assistant to the Chairman, 02/1980 to 06/2017
The Falconwood CorporationCity, STATE,
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Organized and coordinated [Type] conferences and [Type] monthly meetings.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Processed travel expenses and reimbursements for [Number]-member executive team and senior management group.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Screened calls and emails and initiated actions to respond or direct messages for [Number] managers.
Education
Associate of Science: Accounting, Expected in 05/1974 to Kingsborough Community College of The City University of New York - Brooklyn, NY
GPA:
Additional Information

Excel

QuickBooks

In House Accounting

WordPerfect

Scanner

Fax

Postage Meter

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Resume Overview

School Attended

  • Kingsborough Community College of The City University of New York

Job Titles Held:

  • Administrative Assistant to the Executive VP
  • Documents Secretary
  • Executive Assistant to the Chairman

Degrees

  • Associate of Science

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