Administrative Assistant To The Executive VP Resume Example Company Name

ADMINISTRATIVE ASSISTANT TO THE EXECUTIVE VP

Professional Summary

Versatile Office Administrator offering 38 years of experience in efficient front desk management. Successful at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for the Chairman. Driven and resourceful Administrative professional with 35+ years of experience supporting work of high-achieving Executives. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.

Proficient in planning, organization and providing comprehensive support to company leaders.

Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.

Skills

Calendar and Scheduling Management
Correspondence and Memos
Verbal and Written Communication
Administrative Support
Mail Sorting and Distribution
Intuit QuickBooks
Document Filing and Retrieval

Call Routing
Performance Assessments
Travel Arrangement Coordination
Administrative Policies
Microsoft Office
Reliable and Responsible
Detail-Oriented

Work History

Administrative Assistant to the Executive VPCompany Name – City, State

Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Organized and coordinated International Monetary Fund conferences and Executive Committee weekly meetings.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Used QuickBooks to handle the Chairman's personal account and his House Account. Produced monthly invoices, and various reports as requested by the Chairman.
Distributed company-wide announcements, booked conference rooms and coordinated the attendees for staff functions (Annual summer party, holiday party, staff luncheons) and development forum.
Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.

Documents SecretaryCompany Name – City, State

Maintained office supplies inventory by checking stock and ordering new supplies as needed.
Provided onboarding and training for new support staff.
Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
Created plans and communicated deadlines to ensure projects were completed on time
Maintained Chairman's personal and business scrapbooks
Organized various publications (Fortune Magazine, Euromoney.....)
Worked effectively with Executive Secretary to Chairman's and Word Processing Specialist to Chairman
Maintained confidential documents (personnel files, credit card data, banking info, passport data, medical license info, DEA info, social security numbers, all family history....
Effectively and efficiently managed all files of the Chairman in a confidential manner

02/1980 to 06/2017

Executive Assistant to the ChairmanCompany Name – City, State

Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Organized and coordinated [Type] conferences and [Type] monthly meetings.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Updated executives on changing business needs by thoroughly documenting internal and client meetings.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
Processed travel expenses and reimbursements for [Number]-member executive team and senior management group.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
Screened calls and emails and initiated actions to respond or direct messages for [Number] managers.

Education

05/1974

Associate of Science: Accounting
Kingsborough Community College of The City University of New York - City, State

Additional Information

Excel

QuickBooks

In House Accounting

WordPerfect

Scanner

Fax

Postage Meter

Resume Overview

School Attended

Kingsborough Community College of The City University of New York

Job Titles Held:

Administrative Assistant to the Executive VP
Documents Secretary
Executive Assistant to the Chairman

Degrees

Associate of Science : Accounting

Administrative Assistant to the Executive VP Resume Example

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