Versatile Office Administrator offering 38 years of experience in efficient front desk management. Successful at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for the Chairman. Driven and resourceful Administrative professional with 35+ years of experience supporting work of high-achieving Executives. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.
Proficient in planning, organization and providing comprehensive support to company leaders.
Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.
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- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Organized and coordinated International Monetary Fund conferences and Executive Committee weekly meetings.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Used QuickBooks to handle the Chairman's personal account and his House Account. Produced monthly invoices, and various reports as requested by the Chairman.
- Distributed company-wide announcements, booked conference rooms and coordinated the attendees for staff functions (Annual summer party, holiday party, staff luncheons) and development forum.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Provided onboarding and training for new support staff.
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
- Created plans and communicated deadlines to ensure projects were completed on time
- Maintained Chairman's personal and business scrapbooks
- Organized various publications (Fortune Magazine, Euromoney.....)
- Worked effectively with Executive Secretary to Chairman's and Word Processing Specialist to Chairman
- Maintained confidential documents (personnel files, credit card data, banking info, passport data, medical license info, DEA info, social security numbers, all family history....
- Effectively and efficiently managed all files of the Chairman in a confidential manner
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Organized and coordinated [Type] conferences and [Type] monthly meetings.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Processed travel expenses and reimbursements for [Number]-member executive team and senior management group.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Screened calls and emails and initiated actions to respond or direct messages for [Number] managers.
Excel
QuickBooks
In House Accounting
WordPerfect
Scanner
Fax
Postage Meter
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School Attended
- Kingsborough Community College of The City University of New York
Job Titles Held:
- Administrative Assistant to the Executive VP
- Documents Secretary
- Executive Assistant to the Chairman
Degrees
- Associate of Science
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