Administrative Assistant To The Director Resume Example

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Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Systematic Professional with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

  • Decision Making
  • Affirmative Action Guidelines
  • Eligibility Determinations
  • Personnel Management
  • Interpersonal Communication
  • Multitasking and Time Management
Work History
Administrative Assistant to the Director, 09/2020 to Current
Catholic Community ServicesOgden, UT,
  • Maintained staff directory and company policy handbook for human resources department.
  • Coordinating repairs and property maintenance.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Supported logistics for programs, meetings, and events, including room reservations, agenda preparation and calendar maintenance.
  • Opening the building for business daily and securing the building for closing.
  • Answered multi-line phone systems, routing calls, delivering messages to staff and greeting visitors.
  • Providing price quotes to customers and developing service agreements.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
Volunteer Coordinator, 02/2019 to 03/2020
Consulate Health CareFort Myers, FL,
  • Placing/ maintaining on/offline ads for volunteer recruitment.
  • Recruited, hired and trained all volunteers to offer high-quality, cost-effective care to all patients.
  • Coordinated all volunteer placements.
  • Managed application processes for facility certifications per Medicaid law with monthly volunteer trainings.
  • Prepared cost saving reports and monthly summary of volunteer activities to Director Volunteer Services.
  • Created customized care plans, working with hospice staff and families to assess and meet individual needs.
  • Received marks of excellence on annual review for abilities as interdisciplinary team player.
  • Offered patients and patrons information on various immunizations including flu, DTap and HPV vaccines.
  • Maintain per regulations/policy volunteer HR files/personnel records.
  • Scheduling volunteers/potential volunteers for drug screen/TB/file update appointments as required.
  • Act as a liaison between volunteers and Interdisciplinary Team of any changes reported by the volunteers regarding the patient’s condition or expressed needs.
  • Photocopying/scanning/linking visits notes to patient chart.
  • Attend outside events, job fairs, College Campus recruitment events when required.
Admissions Coordinator, 11/2018 to 02/2019
New England Sinai Hospital And Rehabilitation CenterStoughton, MA,
  • Orchestrated recruitment fairs to enhance mission awareness and highlight services.
  • Collected, sorted and reviewed marketing information and produced timely corporate reports.
  • Assisted in patient admission process based on federal and state laws.
  • Completed preliminary paperwork for incoming and outgoing patients.
  • Detailed documentation through Admissions, Discharge and Transfer System (ADT).
  • Ensure all information is obtained, documented, and communicated appropriately.
  • Liaison for referrals, tours, and admissions.
  • Gathering and Processing daily census within corporate guidelines.
  • Gathering and confirmed all insurance benefits met MFA admissions operational standards, policies, and procedures.
  • Preadmissions review process.
  • Securing admissions and bed retention agreements and payments in a timely manner.
  • Accurately completed insurance and Medicaid billing and O
  • Competent user: EPIC system, E-Discharge, Navi Health, and PointClickCare (PCC).
Certified Nursing Assistant, 11/2011 to 01/2019
  • Evaluated patients to identify and address wounds, behavioral concerns and medically relevant symptoms.
  • Assisted with feeding and monitored intake to help patients achieve nutritional objectives.
  • Supported ambulation and physical therapy needs by conducting planned exercise routines.
  • Participated in fun group activities with patients to boost mood, improve overall memory and provide light entertainment.
  • Restorative Nursing Aide (RNA).
  • Preserve Patient Dignity.
  • Patient Advocacy and Support.
  • Medical Terminology.
Master of Science: Human Resources Management, Expected in 02/2021
ECPI University - Virginia Beach, VA
Bachelor of Science: Healthcare Administration, Focus Acute Care, Expected in 11/2018
Medical Careers Institute - Virginia Beach, VA,
  • CNP - Certified Notary Public

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Resume Strength

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Resume Overview

School Attended
  • ECPI University
  • Medical Careers Institute
Job Titles Held:
  • Administrative Assistant to the Director
  • Volunteer Coordinator
  • Admissions Coordinator
  • Certified Nursing Assistant
  • Master of Science
  • Bachelor of Science

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