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Administrative Assistant to Sr. Director of Accounting Resume Example

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ADMINISTRATIVE ASSISTANT TO SR. DIRECTOR OF ACCOUNTING
Highlights
Professional Human Resource (PHR) Certification Human Resource Management Training Microsoft Word, Excel, Outlook, PowerPoint and Access
Experience
Administrative Assistant to Sr. Director of Accounting
April 2007 to September 2010Winn-Dixie Stores, Inc － Jacksonville, FL
  • Provided administrative and business support to one Sr.
  • Director and three Associate Directors of Accounting with the daily planning and productivity of agendas, meetings, reports, and team status activities to account for 400 stores nationwide with revenue of approximately $7 Billion annually Managed Sr.
  • Director's schedules and accessibility by prioritizing critical internal / external tasks.
  • Performed accounts payable audits for all contractors' invoices and resolved billing discrepancies.
  • Managed department timecard for accuracy and timely submission.
  • Coordinated with HR in-processing of new hires, department transfers, and temporary employees.
  • Maintained files on correspondence, clients, reports , contracts and other issue-specific records Coordinated functional resources, budget and scope for special projects and assignments Prepare a variety of highly confidential, specialized, recurrent and non-recurrent reports and documentation related to the department's function and the company's business activities.
  • Prepared, composed, and initiated accurate and timely correspondence, memoranda, presentation material and reports, choosing an appropriate means of communication.
  • Developed and maintain paper and electronic files, systems and procedures related to the administrative affairs of the department's function.
Human Resource Coordinator
September 2002 to December 2006Department of Mental Health － SC
  • Provided administrative support to two Sr.
  • Employee Relations Managers responsible for the recruitment, retention and other human resources related activities of four functional State Departments that comprised of approximately 350 permanent employees Collaborated with managers to ensure employee documents, benefits, and corrective action requests and letters were in compliance of state and federal laws and regulations such as FMLA and ADA.
  • Provided guidance oral and written as requested from functional management and staff regarding employee relations information and issues Prepared and distributed documents for mediations, grievances, appeals and unemployment hearings Coordinated all aspects of the employee performance review process.
  • Provided guidance to employee inquiries as related to federal and state regulation Compiled and prepared required information on position statements for Equal Employment Opportunity Commission (EEOC) and the SC Human Affairs Commission (SHAC) purposes Assisted in drafting policy and procedure manuals as related to human resources Participated on teams and in meetings and provides input and resources as needed.
  • Provided guidance to employee inquiries regarding HR/Payroll process and procedures Supported recruiter through recruitment lifecycle including: Job postings, applicant review and pre-screening, scheduling interviews, sending offer letters, conducting pre-employment background requirements (drug screen, fingerprint coordination, and relocation efforts), attend recruiting events.
  • Supported the employee life cycle from new hire on boarding through termination, including: new hire paperwork, process data changes (Manager Mapping, Departmental Transfers, Job Titles, etc).
  • Participated in training activities related to personnel issues by attending employee development meetings, performing on the job assignments, and reading related materials.
Human Resource Coordinator
September 1999 to August 2002S.C. State Employees Association － SC
  • Provided administrative support to the Executive Director of South Carolina State Employee Association and a team of seven mediators providing council, guidance, and support to statewide member employees Facilitated faculty recruiting by scheduling interviews, pre-screening resumes, and applicant files.
  • Managed all activities for employee background checks to include fingerprints and FBI background checks.
  • Maintained integrity of personnel records, pay, and medical / dental insurance files.
  • Performed quarterly audits of payroll policies and procedures for effectiveness, and applicability with current human resource business processes.
  • Reviewed human resource businesses processes and make recommendations to Human Resource Management for changes.
Education Associate II
June 1996 to July 1999S.C. Dept of Education － SC
  • Provide administrative support to the Department of Education in numerous functional areas, planned, monitored and controlled educational activities for elementary, middle and high schools statewide.
  • Developed procedures and materials for statewide student testing.
  • Coordinated federally funded grants projects for ADA students.
  • Assisted with the development and implementation of the state assessment program.
  • Provided leadership and oversight of the State Personnel Development grant coaches and develops and implements activities of the grant.
  • Coordinated the planning, development, and delivery of professional development activities for grant participants in districts and schools.
  • Coordinated the involvement of Tier 3 schools as mentors in the project.
Skills
Accounting, accounts payable, ADA, administrative, administrative support, benefits, billing, budget, business processes, oral, contracts, council, SC, clients, delivery, documentation, drafting, Employee Relations, functional, grants, Human Resource, human resources, HR, insurance, leadership, letters, Director, Management Training, materials, meetings, Access, Excel, Outlook, PowerPoint, Microsoft Word, Payroll, Personnel, policies, processes, reading, recruiting, recruitment, recruiter, scheduling, employee development, written
Education
Bachelor Business Administration
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Resume Overview

Companies Worked For:

  • Winn-Dixie Stores, Inc
  • Department of Mental Health
  • S.C. State Employees Association
  • S.C. Dept of Education

Job Titles Held:

  • Administrative Assistant to Sr. Director of Accounting
  • Human Resource Coordinator
  • Education Associate II

Degrees

  • Bachelor Business Administration

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