administrative assistant to program director resume example with 12+ years of experience
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Focused Administrative Assistant versed in managing digital filing systems and client accounts. Brings 6 years of excellent industry performance and well-developed clerical skills. Successful in personnel relations, job training and environmental compliance. Orderly and committed Administrative Assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced office environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.
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Developed and implemented company's first Health & Safety Newsletter outlining monthly training, and updating multiple departments on current Health & Safety issues, specifically COVID-19 updates.
- Increased office organization by developing more efficient filing system and customer database protocols.
- Organized and updated all documents related to project.
- Managed [Type] team to ensure adherence to standard operating procedures.
- Oversaw daily operations of [Type] program functions.
- Liaised between departments to keep company training on track.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Tracked and submitted employee timesheets to prepare for payroll processing.
- Inventoried and ordered supplies for office.
- Coordinated appointments, meetings and conferences.
- Provided secretarial and office management support while building cooperative working relationships.
- Composed correspondence, reports and meeting notes.
- Compiled and produced presentations and reports as directed by leadership team.
- Managed office duties, ordered materials, organized workspaces, answered emails and made phone calls.
- Greeted visitors or callers daily to handle questions or direct to appropriate staff.
- Obtained scanned records and uploaded to database.
- Organized training, client meetings, team meetings and events.
- Wrote email messages, memos and business letters for management and proofread documentation to provide error-free correspondence.
- Managed electronic calendars using Outlook and scheduled meetings, appointments and conference calls.
Managed the front desk area, including greeting visitors and responding to telephone and in-person requests for information. Made copies, sent faxes and handled all incoming and outgoing correspondence. Maintained the privacy and security of students and staff in the building.Received and distributed faxes and mail in a timely manner. Organized files, developed spreadsheets, faxed reports and scanned documents.
Planned travel arrangements for 3 or more executives and staff. Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Designed electronic file systems and maintained electronic and paper files. Planned meetings and prepared conference rooms. Wrote reports and correspondence from dictation and handwritten notes. Dispersed incoming mail to correct recipients throughout the office. Organized files, developed spreadsheets, faxed reports and scanned documents.Received and distributed faxes and mail in a timely manner.
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Designed electronic file systems and maintained electronic and paper files. Maintained the front desk and reception area in a neat and organized fashion. Wrote reports and correspondence from dictation and handwritten notes. Dispersed incoming mail to correct recipients throughout the office. Made copies, sent faxes and handled all incoming and outgoing correspondence. Organized files, developed spreadsheets, faxed reports and scanned documents. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Briarcliffe College - Woodbury, NY
Office Administration coursework
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Resume Overview
School Attended
- Briarcliffe College
Job Titles Held:
- Administrative Assistant to Program Director
- Subbing for the Secretaries in the Main Office.
- Legal Secretary
- Clerical/administration
Degrees
- Associate of Science
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