administrative assistant to principal career services director academic director resume example with 13+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary

Office manager with 10+ years' experience knows how to maximize efficiency in day-to-day office operations; management and coordination of administrative resources. Results-oriented team-player eager to bring extensive administrative operations skills to a company in need of top-level support. Strong organizational skills, energetic work attitude, ability to handle a fast-paced environment, under pressure and deadlines.

  • Administrative and Operational Skills
  • Office and Schedule Management
  • Family Liaison
  • Multi-Task and Time Management
  • Direct Office Communication
  • Deadline-Oriented
  • Interview Potential Candidates
  • Manage Finances and Bookkeeping
  • Manage Key Operational Systems
  • Microsoft Office Suite and Excel
  • Judgment and Decision Making
  • Appointment Coordination
  • Business Administration
  • Multi-Line Telephone Systems
Work History
Administrative Assistant to Principal/Career Services Director/Academic Director, 08/2018 - 06/2021
Uncommon Schools Boston, MA,
  • Complete all Department of Education reports and memos, as directed by administration.
  • Produce documents, letters, reports, and memos, as directed by administration.
  • Maintain schedule of appointments and makes arrangements for conferences and interviews.
  • Screen calls to Principal, re-routing them to appropriate individual or department when necessary.
  • Perform administrative support for Principal, Career Services Director, and Academic Director.
  • Organize all necessary travel arrangements for Principal, Career Services Director, and Academic Director.
  • VHS Learning Site Coordinator.
  • Prepare all graduation publicity and materials with the administration.
  • Oversee publicity and preparation for the annual Open House.
  • Prepare all materials for students and faculty for the opening of the school.
  • Prepare and collates material of Parent/Teacher and MCAS meetings.
  • Online recruiting through SchoolSpring and in-person or zoom interview setup.
  • Provide translation and interpretation services to effectively communicate with all families.
  • Organized monthly staff meetings and logged minutes for the School Council Committee and the Vocational Committee.
  • Process all vocational work requests and work with the program instructors.
  • Create and submit purchase orders through our accounting system.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Ensure that parents, teachers, students, and the general public have been assisted in receiving answers to their inquiries.
  • Coordinate and schedule dual enrollment and extended day programs.
  • Prepare monthly school calendar, contributing member of the newsletter team.
  • Provide support to the Vocational Supervisors and Cooperative Education Coordinator.
  • Prepare all student work permits and help with processing Co-Op paperwork.
  • Maintain the confidentiality of the office.
  • All other duties as assigned by the Superintendent.
Office Manager, 01/2016 - 08/2018
Sbm Management Manteno, IL,
  • Serve in a responsible capacity to the Executive Director by planning, coordinating, directing and supervising office operations and other administrative support services.
  • Contact division chiefs and other officials for the purpose of obtaining information and recommendations for the planning of programs and policies.
  • Prepare reports and analyses for the use of the Executive Director in their evaluation of the effectiveness of current programs and policies and/or determining the need for new programs and policies.
  • Prepare agendas and meeting minutes, took clear notes to distribute to the Advisory Board, WPGRI team, and post on the Secretary of State website.
  • Manage purchase orders, billing, finances, human resources records, and payroll within the department.
  • Coordinate and schedule travel for the Executive Director and the Executive Officers.
  • Gather data on information from a variety of sources relating to the functions of the department for use by the Executive Director in their preparation of speeches, reports and news releases.
  • Responsible for the operational aspects of the office of the Executive Director involving both routine and high level administrative matters.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Bilingual Office Manager, 11/2010 - 01/2016
Cox Auto Inc Wichita, KS,
  • Head of School with all daily administrative tasks, manage the lobby and main office.
  • Support school and families as an administrative interpreter.
  • Manage all aspects of school level billing, finances, human resources records, payroll and bookkeeping.
  • Collect and enter in Aspen student’s attendance, behavior, bus incidents, contact information and parent concerns.
  • Provide resources according to families’ needs.
  • Mediate and advocate for parents with issues and concerns.
  • Interview Potential Candidates.
  • Supervise and delegate work to office assistant and custodian.
  • Manage all inventory, purchasing, and ordering of regular school supplies, make copies, manage mail.
  • Prepare and schedule all parent teacher conferences.
  • Manage the lobby and main office, greet and direct visitors, answering phones, responding to inquiries, and directing calls to the appropriate staff member.
  • Coordinate catering for meetings and events, arrange transportation and food services for scholar field trips.
  • Serve as school contact person and communicate with transportation services, lunch providers, and vendors.
  • Manage food service application and letter distribution process, management of balances, and management of Nutrikids as the determining official for free/reduced price meal applications.
  • Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
  • Help coordinate the enrollment process, including completion of paperwork and student assessments for all newly enrolled scholars.
  • Create and translate weekly school newsletter.
  • Manages School-Wide Compliance Measures such as fire drills and reporting it to RIDE.
  • Helped set goals and work towards achieving by educating mentees about various resources and ongoing check-ins.
  • Self-started a mentoring sisterhood after school program to establish and maintain a trusting relationship and guide girls to achieve their goals, in school and other areas of their lives.
  • Provided an environment that made students feel supported and gave constructed feedback when needed.
Human Resources Administrator, 10/2007 - 11/2010
Ocean State Job Lot City, STATE,
  • Responsible for the administration and approval of weekly payroll, employee file maintenance, and daily punch monitoring in system.
  • Continuously maintain, input, monitor personnel records and reported injuries.
  • Coordination of OSJ New Hires, application review, scheduling interviews, BCI checks, new hire orientations and statistical record keeping including working with temp agency when requesting temp employees.
  • Updated HR database with new employee information, changes in benefits and other details.
  • Maintain a high level of confidentiality.
  • Strong interpersonal skills in a diverse workforce.
  • Proficient with Microsoft Word, Excel also in Kronos, Lawson, and Human Resource Information System and Labor Management Systems
  • Translator, taking minutes in English and Spanish in monthly meetings
  • Liaised between multiple business divisions to improve communications.
High School Diploma And Certificate : Financial Administrative Support Services , Expected in 06/1998
William M. Davies, Jr. Career & Technical HS - Lincoln, RI,
Status -

Knowledge of bookkeeping, accounting, and switchboard


Financial Administrative Support Services (FASS)

Additional Information

Computer Skills • Microsoft Word, Excel, Access, Publisher, PowerPoint, Teams, Visio, Outlook, and Power Point. Proficient with Kronos, Lawson, HRIS, Labor Management Systems, Aspen, Slack, School Brains, One Call Now, Google Drive, Jive, Mailchimp, Frontline, Websense, IVEE Accounting System, Doodle, Trello, Zoom, Schoology

Spanish :
Native or Bilingual:
Negotiated :

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Resume Overview

School Attended

  • William M. Davies, Jr. Career & Technical HS

Job Titles Held:

  • Administrative Assistant to Principal/Career Services Director/Academic Director
  • Office Manager
  • Bilingual Office Manager
  • Human Resources Administrator


  • High School Diploma And Certificate

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