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Administrative Assistant to Assistant Superintendent Resume Example

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ADMINISTRATIVE ASSISTANT TO ASSISTANT SUPERINTENDENT
Professional Summary

Dedicated leader with over a 10-year track record of managing company administrative and operational needs. Proactive and organized professional well-versed in documentation, compliance and cost control.

Core Qualifications
  • Human resource knowledge
  • Computer proficiency
  • Professional demeanor
  • Self-directed
  • Ability to prioritize
  • Report writing
  • Human resource knowledge
  • Inventory control
  • Time management ability
Experience
Administrative Assistant to Assistant Superintendent12/2014 to 01/2016Duxbury Public SchoolsDuxbury, MA
  • Updated employee paperwork and records.
  • Scheduled appointments, travel, and maintained master calendar
  • Coordinated transportation children under McKinney Act
  • Developed and administered department budgets.
  • Generated financial reports for management review.
  • Responsible and management of SmartEDU for employees
  • Maintaining confidential information software: Aspen,TeachPoint, Aesop, and Massachusetts Department of Secondary Education
Testing Specialist/Coordinator09/2012 to 12/2014The Fair Fair Housing Center of Greater BostonBoston, MA
  • Responsible for tester recruitment, training, retention and
  • Conducted Fair Housing Intakes and referrals
  • Collaborated with enforcement agencies and legal services, and to enhance responses to discrimination complaints
  • Conducted community outreach and related strategies to provide information about fair housing rights
  • Conducted fair housing workshops and trainings utilizing approved methodologies for testing housing discrimination complaints
  • Developed and implement initiatives that engage and otherwise encourage tester retention
  • Developed and investigates individual and systemic cases of housing discrimination and coordinating systemic and complaint based tests
  • Maintained detailed case records prepare and present accurate and reliable summaries of findings, recommendations and relevant statistical data
  • Assisted in organizational development and administrative tasks
  • Created community outreach and events
  • Recruited and supervises Interns and volunteers
  • Coordinated logistics for corporate events.
  • Oversaw training and daily performance of [number] staff.
Staff Assistant/Paralegal Academic Superintendent's Office04/2007 to 06/2009Boston Public SchoolsBoston, MA
  • Managed, processed, and tracked the expense budget for department of Academic Superintendent
  • Processed and maintained department attendance and payroll for paraprofessionals and staff
  • Produced weekly newsletters and updated department's web page
  • Liaison for parents voicing complaints against school and/or employees
  • Communicated with vendors and out of Greeted visitors promptly and directed to correct locations.state vendors to provide summer training and certification with BPS's first Montessori upper grade classroom in BPS's 30 schools
  • Provided legal administrative support with school contracts, Special Education and litigation
  • Maintained database system for Boston Public School law office
  • Responded to public records requests and student records according to policies and laws.
  • Generated financial reports for management review.
Program Manager/Investigator07/2006 to 03/2007 Office of Investigations - DMHBoston, MA
  • Conducted investigations which involved patients, staff, families, and guardians
  • Investigated complaints of dangerous, inhumane incidents filed by or on behalf of DMH consumers
  • Prepared written reports based on investigations under 104 CMR 32.00 and M.G.L.19C Disabled Persons Protection Commissions Granted authorization to access and review CORIs
  • Maintained written and verbal communications with local and State Police Department, Sexual Assault Unit
Paralegal Specialist Board of Registration of Nursing -Board & Board of Registration Dental) Board03/2005 to 07/2006Department of Public HealthBoston, MA
  • Provided research, investigation, analysis and review
  • Prepared complaints, interrogatories, reprimands, probation and consent agreements
  • Responded to discovery requests Monitored and maintained the tracking system for the dental and nursing boards
  • Conducted oral presentations for monthly Nursing Board meetings
  • Maintained excel database monitored drug tests, reviewed medical and mental evaluations for review for nurses applying for reinstatement
  • Supported three attorneys within Nursing and Dental Boards
Paralegal03/2000 to 03/2005Greater Boston Legal ServicesBoston, MA
  • Conducted intakes, client interviews, investigations, research and analysis
  • Represented clients in hearings via written, oral arguments and negotiation
  • Provided advocacy and referrals in the various legal areas: Housing, Domestic Violence, Emergency Shelter, SSI/SSDI, Elder Law, Benefits, Unemployment, and Medicaid/MassHealth, and the Medicare Advocacy Program
  • Advocated for clients at administrative hearings that included local housing authorities
  • Conducted outreach to communities on legal education and housing
  • Supervised students and interns.
Legal Secretary10/1995 to 03/2000Board of Bar Overseers of the Supreme Judicial CourtBoston, MA
  • Supported two litigation attorneys in the Office of Bar Counsel
  • Prepared and filed pleadings with the Supreme Judicial Court
  • Wrote professional business correspondence
  • Generated financial reports for management review
  • Conducted statistical gathering under the direction of Senior Investigator
Education
MBA: Human Resources2017Fitchburg State CollegeFitchburg, MA

MBA (Human Resources)

Master: Urban Affairs2011Boston UniversityBoston, MA

Urban Affairs

The Graduate Certificate Program in Alternative Dispute Resolution2004University of MassachusettsBoston, MA

Certification in Mediation

The Graduate Certificate Program for Women in Politics & Public Policy2002University of MassachusettsBoston, MA

Certification in Women Politics and Public Policy

Bachelor of Arts Degree: Legal Studies2001University of MassachusettsBoston, MA
The Undergraduate Paralegal Law Worker Certificate Program2000University of MassachusettsBoston, MA

Paralegal Certificate

Professional Affiliations

TeachPoint Administrator Training (2015)

Criminal Justice Information System Security & Awareness Training:Level 3 CJIS Security Test 2015

Effective Hiring Practices of Highly Successful Organizations", CWE Expert Series Seminar (2014)

Notary Public (Commission expires: July 30, 2121)

Office of Fair Housing & Equity Childhood Lead Exposure and Discrimination in Boston (2014)

Mediator, MWI Mediation (2014)

Fair Housing Act Accessibility Requirements Long Overview (2014)

The Legal Service Center of Harvard Law School - People's Law School: Community Education Workshops: Housing Legal Clinics (2014)

Additional Information

AWARDS

  • In Appreciation for Dedicated Service to the Low Income Community for Greater Boston
  • Legal Services (2003)
  • Boston College Community Service Award (2002)

VOLUNTEER SERVICES

  • Panelist at the Edward M. Kennedy Institute for the United States Senate Community the Health Center 50th Anniversary Symposium and Celebration (2015)
  • Boston NAACP Branch Housing Chair (20132014)
Skills

Administrative support, Paralegal, Human Resources Assistant, Payroll, Presentations, Recruitment, Training, and Research

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Resume Overview

Companies Worked For:

  • Duxbury Public Schools
  • The Fair Fair Housing Center of Greater Boston
  • Boston Public Schools
  • Office of Investigations - DMH
  • Department of Public Health
  • Greater Boston Legal Services
  • Board of Bar Overseers of the Supreme Judicial Court

School Attended

  • Fitchburg State College
  • Boston University
  • University of Massachusetts

Job Titles Held:

  • Administrative Assistant to Assistant Superintendent
  • Testing Specialist/Coordinator
  • Staff Assistant/Paralegal Academic Superintendent's Office
  • Program Manager/Investigator
  • Paralegal Specialist Board of Registration of Nursing -Board & Board of Registration Dental) Board
  • Paralegal
  • Legal Secretary

Degrees

  • MBA : Human Resources 2017
    Master : Urban Affairs 2011
    The Graduate Certificate Program in Alternative Dispute Resolution 2004
    The Graduate Certificate Program for Women in Politics & Public Policy 2002
    Bachelor of Arts Degree : Legal Studies 2001
    The Undergraduate Paralegal Law Worker Certificate Program 2000

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