Administrative Assistant (Temporary) Resume Example Global Employment Solutions

ADMINISTRATIVE ASSISTANT (TEMPORARY)

Summary

Executive Assistant who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.

Highlights

SKILLS SUMMARY Administrative, secretarial and program management professional with more than five years of experience, excellent oral and written communication skills, demonstrated interpersonal skills, and proven oversight abilities. Applicant is an integral member of any staff, able to serve organizational needs in leading and directing projects, delegating and completing work in a timely manner.

Experience

Administrative Assistant (Temporary)04/2014 to 08/2014Global Employment SolutionsWashington, DC

Supervisor: Maria Eugenia Gutiérrez Telephone: (202) 974-3714 (Supervisor may be contacted) Job description summary: Served as administrative support to the Communicable Diseases Unit in the conclusion of a 3 year 18 Million grant from CIDA/Canada to decrease communicable diseases in women and children in the Latin America. The project was under the guidelines of the World Health Organization/Pan American Health Organization, WHO/PAHO. Other Responsibilities:
Served as liaison for communications between the Regional HQ in Washington, DC and the South American Regional offices regarding workshops coordinated for the training of facilitators in key locations.
Coordinated travel, hotel accommodations, travel claims, compensations, and travel visas (Laissez Passer) UNLP.
Prepared communications such as concurrences to MINSAP, invitations, emails and permissions, following PAHO/WHO policies and procedures for any regional visitations.
Responsible for inputting contactors, facilitators and evaluators in the HRT system in order to process the financial aspects of travel and the liability of the organization.
Assisted with short and long term projects meeting all deadlines accordingly providing status updates for ongoing projects and activities such as conducting weekly meetings, daily reports, webinars, conference calls, and document editing.
Reviewed and analyzed sensitive letters and/ or memorandums as it related to projects and internal communications.
Performed file searches using automated databases to locate and assemble information for various reports to be distributed.
Served the POC for eleven PAHO/WHO offices in Latin America; Paraguay, Brazil, Mexico, El Salvador, Dominican Republic, Panama, Chile, Peru, Puerto Rico, Colombia and Uruguay.

Administrative Assistant04/2010 to 02/2014American Cancer SocietyOrlando, FL

Supervisor: Susan Shaw (407) 843-8680 You may contact Job description summary: Support of the Relay For Life Manager, coordinate volunteers, communicate with patients and provide administrative and customer support as needed. Other Responsibilities:
Communicated verbally and in writing with personnel and management on various projects and work assignments; coordinate separate entities to complete work; work independently and as part of a team to attain mission objectives; provide advice to questions posed by customers, personnel and management.
Established daily objectives, identified priorities and completed work in a timely manner; functioned as the liaison for services provided to patients and donors.
Reviewed completed work and ensured compliance with all Standard Operating Procedures, company guidelines and contractual stipulations;
Support of appointed Community Representatives in the execution of 33 annual events in the local Orlando by providing local area resources.
Preparation, editing and printing of marketing materials, donor appreciation, informational packets and volunteer training materials.
Served as Staff Accountant for the day of event donation preparations with the largest event generating over 700K in donations.

Executive Administrative01/2006 to 07/2009The JeffersonArlington, VA

Supervisor: Pam Harrison, (703)-516-9455 You may contact Job description summary: Provided administrative support to the Executive Director and Associate Director in the day to day operation of a 300 full service of a senior living facility under the policies and procedures and guidelines of Sunrise Senior Living. Other Responsibilities:
Communicated with residents via memos, boards, phone, emails and in person as needed. Maintained and updated resident and staff directories.
Utilized office automation equipment to facilitate and streamline work processes.
Maintained over 300 resident file programs to track and record clientele services, residents bi annual Christmas fund of over 90K complying with HIPAA and Sunrise Senior living policies and procedures.
Managed schedules for the Executive Director; coordinated the scheduling of resident appointments and managers' meetings. Served as the gatekeeper between the Executive Directors and residents as well as the head departments.
Coordinated the annual election and quarterly board meetings for the HOA. SKILLED AND TECHNICAL PROFICIENCIES
Microsoft Office Suite: Word, Excel, PowerPoint
WordPerfect
Windows XP
Time Management
Lotus Notes
Siebel
Event Management Tool (EMT)
CONVIO
LAWSON
Human Resources Tracking (HRT/HRM)
Website maintenance/Dashboard
Experience with Office equipment: large copiers, Fax, switchboard, projectors, laminators, label maker, postage machine.
45WPM
Spanish and English (Read, write and speak)

Education

Certification: Resources & Management2009GeorgeMason UniversityArlington, VA, US2009 Essentials of Human Resources & Management Certification - George Mason University, Arlington, VA

GED: education1997Touro CollegeNew York, NY, US1997 Touro College - GED advanced education program, New York, NY

Military Experience

Specialist01/1999 to 01/1997Army1999 United States Army - 9wks Basic Training, Ft. Jackson, South Carolina 1999 United Stated Army - 12wks Advanced Initial Training/AIT, 93P Aviation Operations Specialist, Ft. Rucker, AL 1997 Touro College - GED advanced education program, New York, NY

Certifications

HIPAA
EMT
AIT
Essentials of Human Resources & Management Certification - George Mason University, Arlington, VA
2009

Languages

Spanish and English (Read, write Spanish and English (Read, write and speak)

Professional Affiliations

American Cancer Society 40 Hours/Week

Presentations

Assisted with short and long term projects meeting all deadlines accordingly providing status updates for ongoing projects and activities such as conducting weekly meetings, daily reports, webinars, conference calls, and document editing

Skills

Administrative Assistant, Liaison, Training, Administrative Support, File, Accountant, Customer Support, Marketing, Printing, Human Resources, Associate, Bi, Business Intelligence, Emt, Excel, Executive Administrative, Hipaa, Lawson, Lotus Notes, Maintenance, Microsoft Office, Ms Office, Powerpoint, Scheduling, Siebel, Switchboard, Time Management, Windows Xp, Word, Wordperfect, Aviation, Operations, Program Management, Project Management, Secretarial, Claims, Databases, Internal Communications, Liability, Million, Telephone

Resume Overview

Companies Worked For:

Global Employment Solutions
American Cancer Society
The Jefferson
Army

School Attended

George Mason University
Touro College

Job Titles Held:

Administrative Assistant (Temporary)
Administrative Assistant
Executive Administrative
Specialist

Degrees

Certification : Resources & Management 2009
GED : education 1997

Administrative Assistant (Temporary) Resume Example

Resume Score: 100%

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