Administrative Assistant Temp resume example with 6+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Enthusiastic Administrator eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Observant, hardworking and diligent about using proven and diverse teaching techniques to connect with students and share knowledge of important concepts. Offers excellent recordkeeping abilities and attentiveness to student and classroom needs.

  • Flexibility and adaptability in a high-pressure office setting
  • SharePoint, and access Microsoft Word, Excel, PowerPoint, Outlook), Google Docs
  • Organization skills
  • Advanced-level experience providing high-level administrative support
  • Customer service skills
  • Inventory management
  • Comprehensive organizational and logistical support
  • Excellent communication/social skills
  • Internal and external correspondence
  • Project management abilities
Work History
05/2020 to Current
Administrative Assistant Temp Blizzard Entertainment, Inc. Irvine, CA,
  • Adhered to strict HIPAA guidelines at all times to protect patient privacy.
  • Scheduled appointments for new and existing customers, factoring in provider availability and scheduling loads.
  • Scheduled, rescheduled and handled cancelled appointments for patients.
  • Assisted patients in completing all necessary forms and documents.
  • Documented patients' dental health information, medical history and vital signs.
  • Booked appointments for patients using Curve/Tops software.
  • Greeted up to one hundred patients per day.
  • Maintained and managed patient records in compliance with security regulations.
  • Prepared/Verified dental insurance for patients.
06/2019 to 03/2020
Receptionist/Marketing Coordinator Gensler San Antonio, TX,
  • Planned and arranged meetings with external organizations and individuals, enabling all parties to meet and discuss events
  • Managed spa inventory by keeping detailed track of supply use and forecasting need to direct ordering processes
  • Collaborated with team of 15 therapists for efficient, high-quality service and customer satisfaction
  • Utilized a variety of computer systems to run daily expense reports and POS transactions
  • Consistently received positive feedback from guests on performance reviews
  • Maintained solid knowledge base of all spa and resort products and services
  • Effectively managed multiple complex calendars utilizing Book4Time system
  • Maintained high functional, operational and organization levels during high-traffic hours and seasonal promotions
  • Handled high priority clients while managing day-to-day activities of spa and employees to maximize profits
  • Grew repeat client base through effective marketing and customer service
  • Captured new customers by optimizing business strategies and launching products to diversify offerings.
12/2016 to 05/2019
Undergraduate Administrative Assistant Los Alamos National Laboratory City, STATE,
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members
  • Accepted and processed chemical supply requests from staff, and placed orders per procedures.
  • Ordered and distributed office supplies while adhering to fixed office budget
  • Produced highly accurate internal and external letters and memoranda
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events
  • Managed multi-line telephone system and greeted claimants during office visits
  • Primary timekeeper for two groups of 100+ team members
  • Organized international and domestic travel arrangements for up to 200 staff members, including all transportation and hotel stays
  • Developed and route correspondence, generate symbols, memos, and letters, maintenance of organizational rosters
  • Assisted in the preparation of experimental area flight paths and laboratories
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers
  • Generated and maintained job postings for division
  • Maintained documentation for all purchases
08/2014 to 12/2016
Office Assistant Northern New Mexico College City, STATE,
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments
  • Trusted to accurately and confidentially audit student grades and progress in classes for multiple positions
  • Inventoried all science lab equipment each semester, created and maintained files on 200 humanities students and organized purchase orders
  • Interacted with customers professionally by phone, email or in-person to provide information
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries
  • Tracked inventory and ordered office supplies encouraging cost-effective solutions
Expected in 05/2019
Bachelor of Business Administration: Project Management
Northern New Mexico College - Espanola, NM,
Expected in 05/2019
Bachelor of Business Administration: Business Administration Management
Northern New Mexico College - Espanola NM,
Expected in 12/2021
Alternative Licensure Program: Elementary Education
Northern New Mexico College - Espanola,

National Science Foundation Recipient

Phi Theta Kappa Honors Society

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Resume Overview

School Attended

  • Northern New Mexico College
  • Northern New Mexico College
  • Northern New Mexico College

Job Titles Held:

  • Administrative Assistant Temp
  • Receptionist/Marketing Coordinator
  • Undergraduate Administrative Assistant
  • Office Assistant


  • Bachelor of Business Administration
  • Bachelor of Business Administration
  • Alternative Licensure Program

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