Dedicated and focused [Administrative Assistant/Supply Tech] who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
As an Admin Assistant, I assist the branch chief in compiling special reports, assist in filing and retrieval of information, and any other request from the division chief. Answers phone and assist all employees for branch chief. Insert data in various computer programs. Assist other employees with different task to ensure deadlines are met. Answer customer questions to the best of my ability and refer them to correct person when it's outside and beyond my knowledge. Organize data and processes and communicate effectively. Proficient with computer and other office equipment. As a supply tech, I receive, process, issue warehouse material. Check invoices and match to order and correct material. Update excel spreadsheet for any material coming in and leaving the warehouse. File all invoices. Operate 6K forklift to load and unload material. Keep track of all stock material and issue and receive in warehouse program. Responsible for yearly inventory of the warehouse. Timekeeper for URS and RRAD. Input all hours for employees into RRAD time program (LMP). Assist branch chief in preparing and sending all reports.
I worked as a clerk where I assisted in all paperwork for new hires. I made sure they had all their correct paperwork filled out. I called the employee to schedule their orientation. I assisted the safety supervisor in collecting safety sheets from supervisors and making a spread sheet with all the information that had been collected and send to the COR. I helped with keeping the database with correct personal information and their job and supervisor. I also answered the phones where I helped with any problems that I could or directed them in the right direction. I also helped in taking care of the OT report that had to be sent to COR for approval and then collected the OT that was actually worked and send to COR. I also checked timesheets daily to ensure that employees were inputting their time correctly. When it was pay roll end, I would print all timesheets and sort them according to position and Cost Center. At that time we would batch all the timesheets and balance the time to be sent in to Corporate. I prepared the report that was sent to Corporate along with the timesheets. If there were any timesheet corrections, I would prepare the proper paperwork and send it in to Corporate and make the correction in the computer. I distributed paychecks to Supervisors to take to their employees. I also filed paperwork in each employees personal files.
I worked as a billing clerk which consisted of taking fuel orders from customers all over the United States, dispatching the load to a carrier in their area, sent the carriers the order with sources of supply where the fuel needed to be pulled from, answered any calls with problems for that load of fuel, and collect the bill of lading for the load. I also called and ordered fuel from the lowest quote of the day. I would also run prices daily to send out to each customer. When I received the BOL, I would price the fuel that was dropped and then enter all the information into the computer to generate an invoice. I also answered any calls that had discrepancies on their invoice.
I worked as a clerk where I took all information for a workers comp case and prepared claims to file to the insurance along with the Drs notes from the visit. I took care of getting more information when the insurance required more to process the claim. I assisted in filling out various insurance forms. I also made sure that accounts were up to date with personal and insurance information. It also consisted of making sure that the account was in good standings on any balances owed and referred them to accounts if needed. I also made sure that patients filled out correct forms and had proper ID for drug screens. I also worked in the file room where we pulled charts for Drs offices and put all paperwork in the charts.
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