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administrative assistant senior resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary

Dedicated and driven Senior Administrative Assistant bringing top strengths in balancing multiple responsibilities, communication and organizing workflows gained during 24+ years in field. Customer-focused and results-oriented. Solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.

Skills
  • Spreadsheet Development
  • Multi-Line Telephone Systems
  • Professional and Courteous
  • Office Equipment Operation
  • Multitasking and Time Management
  • Meticulous Attention to Detail
  • Supply Inventory Control
  • Strong Organizational Skills
  • Microsoft Office Suite
  • Judgment and Decision Making
  • Ease with Computers and Technology
  • Document and File Management
  • Microsoft Office
  • Appointment Coordination
  • Verbal and Written Communication
  • Report Preparation
  • Schedule Management
  • Task Prioritization
  • Confidentiality and Data Protection
  • Payment Distribution
  • Employee Communications
  • Critical Thinking
  • Problem Solving
  • High Volume Phone Inquiries
  • Data Entry
  • Administrative Procedures
Experience
Administrative Assistant Senior, 08/2019 - Current
Christus Health Emory, TX,
  • 4A, michigan medicine
  • Responsible for Biweekly and Monthly payroll, completing and maintaining 4-week RN/Tech schedules, HR submissions (new hire, termination, FMLA, LOA, etc.), tracking (attendance, evaluations, HPPD), completing annual vacation process for RN/Tech staff, completing annual holiday schedule for RN/Tech staff, submitting approvals for fund usage, maintaining blue folders.
  • Organized both physical and digital files and updated reports to coordinate project materials.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Prepared and prioritized calendars and correspondence.
  • Scheduled appointments, meetings and events for management staff.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Inventoried and ordered supplies for office.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Coordinated appointments, meetings and conferences.
  • Responded to customer issues to provide immediate resolution and improve retention.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Provided secretarial and office management support while building cooperative working relationships.
  • Composed correspondence, reports and meeting notes.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Responded effectively to sensitive inquiries or complaints.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
Administrative Assistant Senior, 08/2013 - 08/2019
Christus Health Kilgore, TX,
  • CVC5, michigan medicine
  • Responsible for Biweekly and Monthly payroll, completing and maintaining 4-week RN/Tech schedules, HR submissions (new hire, termination, FMLA, LOA, etc.), tracking (attendance, evaluations, HPPD), completing annual vacation process for RN/Tech staff, completing annual holiday schedule for RN/Tech staff, submitting approvals for fund usage, maintaining blue folders.
  • Organized both physical and digital files and updated reports to coordinate project materials.
  • Coordinated catering services for various functions, including sales trainings and department meetings.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Prepared and prioritized calendars and correspondence.
  • Scheduled appointments, meetings and events for management staff.
  • Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Inventoried and ordered supplies for office.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Coordinated appointments, meetings and conferences.
  • Responded to customer issues to provide immediate resolution and improve retention.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Produced and distributed memos, newsletters and other forms of communication.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
Administrative Assistant Senior, 07/2011 - 08/2013
Christus Health Palestine, TX,
  • Cvc4, michigan medicine
  • Responsible for Biweekly and Monthly payroll, completing and maintaining 4-week RN/Tech schedules, HR submissions (new hire, termination, FMLA, LOA, etc.), tracking (attendance, evaluations, HPPD), completing annual vacation process for RN/Tech staff, completing annual holiday schedule for RN/Tech staff, submitting approvals for fund usage, maintaining blue folders.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Inventoried and ordered supplies for office.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Scheduled appointments, meetings and events for management staff.
  • Maintained accurate department and customer records.
  • Responded effectively to sensitive inquiries or complaints.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
LEAD Administrative Assistant, 10/1998 - 07/2011
Tulip Cremation Salem, OR,
  • Michigan medicine
  • Responsible for time card entry, completing and maintaining 4-week RN schedules for AICU, PAC and PCC clusters, HR submissions (new hire, termination, FMLA, LOA, etc.), tracking attendance, completing annual vacation process for Ambulatory Care RN’s, completing annual holiday schedule for RN staff, submitting approvals for fund usage, maintaining blue folders.
Unit Clerk, 12/1999 - 10/2000
Kids Peace Mesabi Academies Millinocket, ME,
  • 8c, michigan medicine
  • Pull/complete orders, answer/direct phone calls.
  • Communicated with patients with compassion while keeping medical information private.
  • Scheduled tests, lab work or x-rays for patients based on physician orders.
  • Scheduled and confirmed patient appointments and consultations.
  • Adhered to HIPAA requirements to safeguard patient confidentiality.
  • Ordered and maintained supply inventory for medical office.
  • Greeted patients, determined purpose of visit and directed to appropriate staff.
  • Transmitted medical records and other correspondence by mail, e-mail, or fax.
Education and Training
Diploma: General Studies, Expected in 05/1997
-
Vandercook Lake High School - ,
GPA:
Status -

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Resume Overview

School Attended

  • Vandercook Lake High School

Job Titles Held:

  • Administrative Assistant Senior
  • Administrative Assistant Senior
  • Administrative Assistant Senior
  • LEAD Administrative Assistant
  • Unit Clerk

Degrees

  • Diploma

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