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Administrative Assistant Project manager Resume Example

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ADMINISTRATIVE ASSISTANT PROJECT MANAGER
Summary

Hardworking and reliable executive assistant with strong ability in assisting in project management and event coordination. Highly organized, proactive and punctual with team-oriented mentality. Proactively seek solutions to problems and communicate with executives providing accurate and timely information. Skilled in management of domestic & international travel planning, including creation and submission of expense reports.

Skills
  • Office management and team coordination
  • Scheduling and calendar management
  • New employee onboarding and orientation
  • CRM software and Customer service activities
  • MS Office 365
  • Detailed meeting minutes and action item follow up
  • Sensitive material handling
  • Travel administration (International and Domestic)
  • Planning and coordination of meetings and large scale events
Experience
The Lutheran Church Missouri SynodSt. Louis, MissouriAdministrative Assistant Project Manager07/2015 to 09/2020
  • Supported daily demands and activities of executive leaders by anticipating needs, accurate and timely communication and maintaining discretion of information.
  • Coordinated eight executive calendars including meeting coordination, catering, invitations and replies.
  • Managed executive projects and reports, including budgets, action items, organizational charts, photo gallery, and presentations.
  • Subject matter expert for SharePoint.
  • Meticulous administration of historical and international documents for LCMS.
  • Synchronized complex worldwide travel arrangements, including conference and seminar registrations, on behalf of executive leadership.
  • Organized weekly and quarterly international regional teleconference ensuring technology performance and scheduling.
  • Coordination of onboarding of new staff with IT and HR.
  • Teambuilding for department consist of monthly onsite or offsite gatherings.
  • This would also include book studies.
  • Contract management and recording
  • Prepared printed and electronic materials for meetings and recorded accurate minutes and action items.
The Lutheran Church Missouri SynodSt. Louis, MissouriProject Manager01/2015 to 07/2015
  • Directed social media for Office of International Mission with enthusiasm.
  • Assisted COA with international documents and regional team international properties documents for the department in Microsoft SharePoint.
  • Produced presentations for leadership and missionaries.
  • Managed Mission Friends website for LCMS and partnered with Concordia Publishing House.
  • Partnered with Communications department in all marketing for OIM.
  • Tracked all projects with attentive detail for with department.
The Lutheran Church Missouri SynodSt. Louis, MissouriLogistics Coordinator09/2002 to 12/2014
  • Supervised, Logistics, administrative assistant for OIM, Missionary Services.
  • Served as a subject matter expert and consultant for international travel and country entry requirements.
  • Logistics for all field staff during both national and international travel, which included scheduling meetings with entities at LCMS.
  • Managed four-unit apartment located at Concordia Seminary in St. Louis, Missouri.
  • Processed expenses for missionaries.
  • Liaison used for onboarding for all international schools' missionary affiliated with LCMS, including assisting HR and Concordia Plans Services.
  • Controlled the international visa processing for staff, missionaries and LCMS congregations travelling abroad, which included travel evacuation insurance.
  • Assisted and served as the subject matter expert for international shipping processes for LCMS.
  • Coordinated with CPS in enrolling missionaries into Travel and Accident Insurance Program providing additional insurance covering accidental death or dismemberment.
  • Worked in conjunction with the senior leadership to coordinate 24/7 emergency travel arrangements (international and domestic) for missionaries and their families in crisis.
  • Managed data entry and reports for SalesLogix and data entry for CRM Software.
  • Liaison between the departments, CPS and HR to ensure all international staff have the proper enrollment benefits and gratuities as allowed.
  • Provided leadership enforcing policies and procedures for files and recordkeeping.
  • Ensured care for missionary children, which included the following: school tuition; distribute publications, sending deploying and redeploying materials.
  • Purchased for missionaries, home-school materials and other supplies that are needed in a foreign field and for international schools (i.e. Books, water filters, and solar equipment).
Education and Training
Business Administration ManagementConcordia University of Wisconsin, St. Louis, Missouri
Some College (No Degree):Business Administration And ManagementAustin Peay University, , Clarksville, TN
Some College (No Degree):Business Administration And ManagementSt. Louis Community College, St. Louis, MO
Some College (No Degree):Notary- State of MissouriExpires July 8, 2023
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Resume Overview

Companies Worked For:

  • The Lutheran Church Missouri Synod

School Attended

  • Concordia University of Wisconsin
  • Austin Peay University,
  • St. Louis Community College
  • Expires July 8, 2023

Job Titles Held:

  • Administrative Assistant Project Manager
  • Project Manager
  • Logistics Coordinator

Degrees

  • Business Administration Management
    Some College (No Degree) : Business Administration And Management
    Some College (No Degree) : Business Administration And Management
    Some College (No Degree) : Notary- State of Missouri

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