Hardworking and reliable executive assistant with strong ability in assisting in project management and event coordination. Highly organized, proactive and punctual with team-oriented mentality. Proactively seek solutions to problems and communicate with executives providing accurate and timely information. Skilled in management of domestic & international travel planning, including creation and submission of expense reports.
Skills
Office management and team coordination
Scheduling and calendar management
New employee onboarding and orientation
CRM software and Customer service activities
MS Office 365
Detailed meeting minutes and action item follow up
Sensitive material handling
Travel administration (International and Domestic)
Planning and coordination of meetings and large scale events
Education and Training
Concordia University of WisconsinSt. Louis, MissouriExpected in ā ā:Business Administration Management - GPA:
Austin Peay University, Clarksville, TN, Expected in ā ā:Business Administration And Management - GPA:
St. Louis Community CollegeSt. Louis, MO, Expected in ā ā:Business Administration And Management - GPA:
Expires July 8, 2023, Expected in ā ā:Notary- State of Missouri - GPA:
Supported daily demands and activities of executive leaders by anticipating needs, accurate and timely communication and maintaining discretion of information.
Coordinated eight executive calendars including meeting coordination, catering, invitations and replies.
Managed executive projects and reports, including budgets, action items, organizational charts, photo gallery, and presentations.
Subject matter expert for SharePoint.
Meticulous administration of historical and international documents for LCMS.
Synchronized complex worldwide travel arrangements, including conference and seminar registrations, on behalf of executive leadership.
Organized weekly and quarterly international regional teleconference ensuring technology performance and scheduling.
Coordination of onboarding of new staff with IT and HR.
Teambuilding for department consist of monthly onsite or offsite gatherings.
This would also include book studies.
Contract management and recording
Prepared printed and electronic materials for meetings and recorded accurate minutes and action items.
Directed social media for Office of International Mission with enthusiasm.
Assisted COA with international documents and regional team international properties documents for the department in Microsoft SharePoint.
Produced presentations for leadership and missionaries.
Managed Mission Friends website for LCMS and partnered with Concordia Publishing House.
Partnered with Communications department in all marketing for OIM.
Tracked all projects with attentive detail for with department.
The Lutheran Church Missouri Synod - Logistics Coordinator City, STATE, 09/2002 - 12/2014
Supervised, Logistics, administrative assistant for OIM, Missionary Services.
Served as a subject matter expert and consultant for international travel and country entry requirements.
Logistics for all field staff during both national and international travel, which included scheduling meetings with entities at LCMS.
Managed four-unit apartment located at Concordia Seminary in St. Louis, Missouri.
Processed expenses for missionaries.
Liaison used for onboarding for all international schoolsā missionary affiliated with LCMS, including assisting HR and Concordia Plans Services.
Controlled the international visa processing for staff, missionaries and LCMS congregations travelling abroad, which included travel evacuation insurance.
Assisted and served as the subject matter expert for international shipping processes for LCMS.
Coordinated with CPS in enrolling missionaries into Travel and Accident Insurance Program providing additional insurance covering accidental death or dismemberment.
Worked in conjunction with the senior leadership to coordinate 24/7 emergency travel arrangements (international and domestic) for missionaries and their families in crisis.
Managed data entry and reports for SalesLogix and data entry for CRM Software.
Liaison between the departments, CPS and HR to ensure all international staff have the proper enrollment benefits and gratuities as allowed.
Provided leadership enforcing policies and procedures for files and recordkeeping.
Ensured care for missionary children, which included the following: school tuition; distribute publications, sending deploying and redeploying materials.
Purchased for missionaries, home-school materials and other supplies that are needed in a foreign field and for international schools (i.e. Books, water filters, and solar equipment).
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