TEMPORARY ASSIGNMENT; WHICH WILL END ON MAY 31, 2015)
Assisted with planning of travel/hotel arrangements for professors giving seminars at USC. Drafted meeting/seminar schedules and executed follow-up with professors. Designed electronic file systems and maintained electronic and paper files. Wrote evaluations electronically from handwritten papers. Dispersed incoming mail to correct recipients throughout the building. Supplied keys and building access to employees, professors, students and visitors. Made copies, sent faxes and handled all incoming and outgoing correspondence. Facilitated working relationships with co-tenants and building management. Organized files, developed spreadsheets, faxed and scanned documents.Maintained and reserved the conference room calendar. Managed daily office operations and maintenance of equipment. Created and maintained spreadsheets using Excel functions to develop schedules and lists. Creating/posting flyers and announcements on blackboards for the scientific community. Abstract information needed from documents, received by students and professors, to create detailed cover sheets for reimbursement processing. Some occasional proofreading of letters for Professor Andrey Vilesov.
Perform basic clerical duties. Operate office machinery such as: copier, fax and postage stamp machine. Send out invoices to customers via mail. Create new folders for filing cabinets; Arrange file cabinets. Perform additional general office duties such as assisting staff with their specific work when needed.
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