Administrative Assistant Project Account Manager resume example with 19+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Professional Summary
I am a mission-driven, passionate team player with the honed skills of an bookkeeping and accounting professional with the ability to continue to develop in an innovative and caring culture. My tenacity and motivation to cultivate professional growth opportunities employs continuous feedback for improvement to supply clients with high quality, specialized solutions. I have exceptional documentation management skills and process development expertise. Adept in accounting software programs, including iTTCS software at Region 13.
  • Billing and collections expert
  • Invoice and payment transactions
  • Cost accounting
  • Fast learner
  • Effective time management
  • Customer-oriented
  • MS Office expert
  • Superior attention to detail
Work History
02/2011 to Current
Administrative Assistant / Project Account Manager Parexel Park City, UT,
  • Entered financial data into the company accounting database to be verified and reconciled.
  • Generated invoices upon receipt of billing information and tracked collection progress.
  • Streamlined daily reporting information entry for efficient record keeping purposes.
  • Managed and responded to all correspondence and inquiries from customers and vendors.
  • Entered financial information and payments to guarantee that employees and vendors were paid accurately and on time.
  • Reconciled company bank, credit card and line of credit accounts.
  • Communicated with customers to identify and resolve outstanding payments.
  • Build Statement of Work documents and manage files appropriately 
  • Create and manage project briefs for detailed deliverable of SOW contracts 
  • Provide support and organization with the effective functioning of the Center Support Group.
  • Create and manage contracts, budget transfers, PO
  • Provide travel arrangements for Center Support Group for conference support and professional development trainings.
  • Prepare and maintain reimbursements for Center Support Group.
  • Organize and support Center Support's Associate Director and other leaders within the team. 
  • Managed and maintained calendar schedules for Video Media Studio, including meeting with internal clients and vendors.
  • Provide support in the Region 13 internal and external conferences as needed.
  • Serve as liaison for managing the printing and editing process for Center support of Region 13; to include getting print quotes and working editors.
  • Assist in the preparation of materials for exhibits.
  • Assist in the organization of internal product store and marketing collateral (i.e., catalogs, brochures, folders, pens, etc.)
2009 to 02/2011
Project Management Assistant Families First Of Minnesota Albert Lea, MN,
Manage and support the Program Assistants in administrative and secretarial services for the Academic Services Division and other related staff. 

Coordinate and assist with tasks and duties associated with the effective functioning of the Curriculum, and Instruction Division by providing direct assistance to education specialist and clients.

Assisted in the hiring process of peer employees. 

Trained and evaluated employees to enhance their performance, development, and work environment.

Motivate the program assistants to ensure productivity and communication throughout the department.

Managed and maintained relationships with internal clients, while collaborating with Content Specialist in marketing and development for large offsite or onsite conferences.
09/2007 to 2009
Program Assistant Education Service Center Region 13 City, STATE,
Assist Content Specialist in managing all administrative and secretarial support functions related to Content programs

Perform tasks and duties associated with the efficient operation of large workshops, conferences, and institutes.

Representing the Center with professionalism, tact, and discretion in all interactions with other members of the educational community and with the public.

Increased customer satisfaction by helping to streamline processes surrounding conference planning at major events for the company.

Worked with vendors to coordinate the production of professional development training materials.
02/2000 to 02/2006
Event Handling Administator CarboMedics, Inc. City, STATE,
Manage and maintain confidential field incident database and complaint files

Work in cooperation with field reps, distributors and hospitals to collect information surrounding field events incidents and complaints with CarboMedics products.

Managed all U.S. and International clients in retrieval and documentation of complaints associated with CarboMedics and Mitroflow products in compliance with recognized domestic and international regulations regarding event handling and device reporting (FDA, MDR, EEA, DVR, etc.)

Prepare materials

Facilitate for the Field Incident Review Committee meetings

Document minutes for domestic and international clients.
Expected in Current
Bachelor of Arts: Human Resource Management
Concordia University at Austin - Austin, TX
  • Continuing education on the Major Changes in Accounting Standards
  • Course on Accounts Payable Management
  • Spreadsheet software course
  • Fundamentals of Financial Accounting
  • Fundamentals of Managerial Accounting
  • Business and Technical writing
  • Organizational communication
  • Leadership and Business
  • Organizational Staffing and Selection
  • Finance for Non-financial managers
Toast Masters International
conferences, Excel, PowerPoint, Publisher, Word

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Resume Overview

School Attended

  • Concordia University at Austin

Job Titles Held:

  • Administrative Assistant / Project Account Manager
  • Project Management Assistant
  • Program Assistant
  • Event Handling Administator


  • Bachelor of Arts

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