Diligent, highly organized, detailed-oriented Executive Assistant knowledgeable of all office functions. Accustomed to being in position of high responsibility; self-motivated and willing to set goals and work to achieve them.
Excels at multi-tasking in a fast-paced environment, completing projects within time and budget constraints. Use time and resources effectively to prioritize; consider efficiency, planning, and accountability.
Superior telephone skills, customer service, and computer skills with proficiency in Windows XP, Lotus Approach, WordPerfect, Pagemaker, Excel, Quickbooks , scanner and electronic mail service. Work with Microsoft Word and Munis Accounting, not to include proficiency status.
Communicate well when speaking and writing; able to act as liaison between different personalities types; comfortable and effective with both superiors and staff.
12/2016 to Current
Administrative Assistant / Permit SpecialistSarpy County Building & Planning Department － NE
Answering phone and emails regarding building permits and general zoning jurisdiction.
Calculating and pricing of permits (residential & commercial).
Issuing and processing of building permits.
Tracking and data entry of permits.
Accounts payable and receivables.
Generating month end reports on permits and funds received.
Create and mail letters to contractors with expired permits and residents with non-permitted work being completed.
Responsible for all aspects of organizations accounting to include; accounts receivable and payable, calculation of monthly expense reports, payroll, bank reconciliation, monthly and annual budget, filing of quarterly state and federal taxes.
Responsible for all aspects of annual fund-raiser.
Produce and present numerous financial and activity reports.
HR Coordinator; payroll forms, benefits and compensation, HR records management, HR policies and legal compliance.
Organizations life, STD, workmen's comp and liability insurance.
Board meeting preparation and information.
Prepare and submit grant applications.
Maintain tracking of donors and in-kind contributions.
Administer grant compliance.
File all quarterly and annual reports on funds received and expended.
Create and design all media releases, fliers, brochures, quarterly e-newsletter and informational material on various programs.
Answering questions, directing the public on how situations should be handled and who to contact.
Work closely with various levels of city government, environmental groups, board members, and a diverse public.
08/1996 to 08/1999
Executive AssistantCreighton University － Omaha, Nebraska
Prepared and maintained annual budget and monthly reconciliation.
Prepare and submit grants.
Administer grant compliance; file all quarterly and annual reports on funds received expended.
Hired and supervised work studies.
Created and designed fliers, brochures, invitations and quarterly newsletter.
Prepared all correspondence.
Format and copy editing of book for publication.
Plan and prepare for conferences, dinners, symposiums and lectures to include; room rental, catering, travel and lodging arrangements.
Variety of other duties as assigned.
01/1993 to 08/1996
Executive Assistant/Office ManagerArchdiocese of Omaha － Omaha, Nebraska
Managed departmental office and office procedures.
High degree of responsibility and confidentiality.
Prepare and type correspondence for Director and Assistant Directors.
Responsible for department accounts receivable and payable, prepare and maintained the annual budget, produced monthly, quarterly and annual financial reports.
Monthly reconciliation with chancery office and bank.
Distributed and updated information for departmental employees on company benefits to include; payroll, insurance and pension.
Recorded all registrations and money received for conferences and workshops.
Travel and lodging arrangements.
Designed and created fliers, brochures, stationary, business/post cards, published semi-monthly newsletter.
Maintained database for over 2000.
Interacted with all levels of management, constituents.
Organized and supervised volunteers when needed.
HS Diploma: General StudiesNorthwest High School － Omaha, NEGeneral Studies
Cosmetology DiplomaRudy Cosentino's School of Cosmetology － Omaha, NECertifications, Computer Application, Executrain of Omaha, Omaha, NE
Various Seminars and Conferences