administrative assistant p web coordinator resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Active member of JJC's Safety Committee - Excellent team-building and leadership skills. Superb interpersonal and customer relations skills. - Strong track record in meeting deadlines. Commitment to life-long learning. - Resourceful in finding alternative solutions. Mature, dependable, and flexible with ability to - Plans, prioritizes and manages own work with effectively deal with various degrees of needs of minimal supervision. customers and staff members through professionalism and clarity in information handling.
Extensive PC Word Processing: MS Word, Excel, Word Perfect, Outlook, Access and e-filing. Graphic programs: Harvard Graphics. Data Entry, Power Point, Postini, FamCare, SCOH, Temple POMP, and PageMaker. Typing (75-100 wpm). Switchboard Operation, Dictaphone, Bloomberg, Trader Board. Accounting Skills, PCCFYS Trainings. Notary, PA Safety Committee Dynamics, Hazard Identification & Accident Investigation Training.
01/2009 to Current Administrative Assistant/P-Web Coordinator City Of San Antonio, Tx | San Antonio, TX,
  • Type Social Worker's Intake packet letters.
  • Enter new referrals into JJC's client database; enter data into the new FamCare system.
  • Keep Daily Census and DHS 85-29's up to date.
  • Discharge cases when they close in court.
  • Assist with file reviews and starting the FamCare Pilot Program.
  • Assist with FSS/IHPS staff with computer problems.
  • Complete FSS billing invoices.
  • Register department staff for outside training.
  • Attend inter-department and outside training related to Family Services.
  • Write request for donation letters for school supplies, Thanksgiving turkeys and presents/toys for Christmas to assist the families we provide in-home services to.
  • Submit PHMC Applications.
  • Maintain client current, discharge and withdrawal files.
  • P-Web Management Trainee (create and close new employee usernames/passwords, update lost or forgotten passwords and solve database issues.
  • Provide coverage on Reception desk.
01/2009 to 01/2010 Volunteer Greeter / Info Clerk Coin Cloud | Las Vegas, NV,
  • Greeted and registered patients as they entered the trauma center so they can receive assistance for emergency care.
  • Escorted patients to rooms to be treated by Doctors.
01/2005 to 01/2007 Legal Secretary Sandy Spring Friends School | Sandy Spring, MD,
  • Word processing letters, memos, contracts and other documents.
  • Transcribed dictation from Dictaphone tapes.
  • Composes routine correspondence.
  • Proofread all documents for accuracy of content and consistency, as well as grammar, spelling, and typographical errors.
  • Used optical scanner to load documents into Word.
  • Proofread documents for scanning errors.
  • Opened, organized, maintained, and closed files using LexisNexis.
  • Provided telephone coverage for Law Firm.
  • Provided general support, i.e.
  • made copies, transmitted faxes and distributed incoming faxes in a timely manner, set up conference calls, maintained supervisors' calendars, coordinated scheduling of meetings, etc.
  • Handled travel arrangements; completed expense reports.
  • Searched through files, Legal Department database, Legal library, and other records and/or databases for information needed in completing daily work.
  • Distributed information as necessary.
  • Maintained logs for various purposes and/or maintained tickler system/files.
  • Prepared outside counsel invoices for supervisor's approval.
  • Assembled and organized documents for complex matters, i.e.
  • litigation, acquisitions, divestitures, etc.
  • Assembled, organized, and distributed documents for large-scale meetings and special projects.
  • Ensured matters were handled in supervisor's absence.
  • Handled confidential information.
  • Performed other job related duties as required.
  • Continued (Jessica Claire).
01/2003 to 01/2005 Technical Coordinator Momentum Solar | Dartmouth, MA,
  • Performed diversified administrative duties, including, but not limited to, typing memos, letters, credit memos, billing clients and Italy.
  • Originated correspondence, scheduled, coordinated and arranged meetings and appointments.
  • Set up and maintained filing system and daily tickler file.
  • Answered heavy phones, and took detailed messages.
  • Tracked 5-10 technicians and dispatched job information to field personnel via telephone.
  • Routed and assigned new assignments to technicians by area of expertise and area.
  • Responsible for making reservations for technicians in the United States, Italy, Puerto Rico and India including, but not limited to, directions from the airport to the client and hotel.
  • Kept track of all correspondence and cost for technical service department.
  • Checked and completed all expense reports, check requests, per diems, time sheets and invoices.
  • Created and maintained daily calendar and scheduling boards.
  • Overseeing of departmental administrative functions.
01/2002 to 01/2003 Administrative Assistant/Receptionist MANPOWER & STIVERS TEMPORARY STAFFING PGW & TEMPLE UNIVERSITY | City, STATE,
  • Under limited direction, performed a variety of administrative duties, including scheduling meetings, arranging travel, maintaining office facilities, typing letters and memos, originating correspondence in reply to routine matters, updating and creating spreadsheets, filing and answering heavy phones.
  • Input data into mainframe.
  • Other administrative duties assigned by supervisors.
01/1998 to 01/2002 Administrative Assistant MELLON BOND ASSOCIATES | City, STATE,
  • Supported four (4) Senior Management team members.
  • Typed correspondence, expense reports and other confidential materials.
  • Input data into mainframe and PC based computer system, using graphics and other software programs.
  • Scheduled travel plans and meetings.
  • Maintained staff time-sheets.
  • Kept Delivery Instructions up-to-date and distributed as necessary.
  • Maintained and updated Investment Guidelines in a proprietary system.
  • Responsible for answering busy trading lines.
  • Distributed mail.
  • Procured office supplies.
  • Edited and proofread finished presentation books and bound them together.
  • Gathered and disseminated monthly returns and statistics.
  • Confirmed trades.
Expected in 1 2014 to to Certificate in Personal Care Aide-Caregiving | AQUIRE TRAINING SOLUTIONS, Philadelphia, PA GPA:
Expected in 1 1997 to to Certificate in Claim Basic Self-Study | RELIANCE INSURANCE COMPANY, Philadelphia, PA GPA:
Expected in 1 1980 to to | Business Administration Secretarial Science COMMUNITY COLLEGE OF PHILADELPHIA, Philadelphia, PA GPA:
Business Administration Secretarial Science
Accounting, acquisitions, administrative, PageMaker, Basic, billing, Bloomberg, content, contracts, credit, client, clients, Data Entry, databases, database, Delivery, Dictaphone, dictation, direction, Senior Management, faxes, filing, graphics, Graphic, Harvard Graphics, Law, Legal, letters, litigation, mainframe, materials, meetings, Access, Excel, mail, office, Outlook, Power Point, Word, MS Word, personnel, Reception, Safety, scanner, scanning, scheduling, spreadsheets, statistics, supervisor, Switchboard, telephone, phones, travel arrangements, Type, Typing, Word Processing, Word Perfect

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School Attended


Job Titles Held:

  • Administrative Assistant/P-Web Coordinator
  • Volunteer Greeter / Info Clerk
  • Legal Secretary
  • Technical Coordinator
  • Administrative Assistant/Receptionist
  • Administrative Assistant


  • Certificate in Personal Care Aide-Caregiving
  • Certificate in Claim Basic Self-Study

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