administrative assistant office coordinator resume example

• Manage formation department and keeping those involved on task
• Plan, coordinate, implement Elementary Formation programs for preschool through 5th grade
• Managing 15-20 volunteers and 150-200 students and parents
• Instruct Catechesis of the Good Shepherd Montessori program, create all works related to the teaching of the program, recruiting volunteers
• Lead First Sacrament Program, create all content for Sacramental day retreats
• Project Management, public speaking/teaching, researching content for the best curriculum
• Mentor and empower volunteer teachers, creating new ways to increase community engagement
• Coached team members in techniques necessary to complete job tasks.
• Elementary youth group coordinator (SPARK) – a program to engage elementary aged children on their days off of school during the regular year
• Relationship building with children and parents
• Regular communication with parents and volunteer teachers via Microsoft Outlook and Mail Chimp email and mail
• Liturgy of the Word for Children program-create and implement curriculum, recruit volunteers to instruct during weekend service
• Lead team meetings, Update formation website page using WordPress to maintain current information
• Proficient in Microsoft Office Suite, especially Publisher and PowerPoint programs
• Work with highly sensitive personal information from ParishSOFT Database with discretion and confidentiality
• Schedule all programs and events for a calendar year for program
• Organize meetings/events with parents and volunteer teachers
• Including creating outlines, sending reminders, and organizing catering for large events/retreats with great attention to detail
• Oversee creation of yearly event calendar, information brochure, and all forms/flyers for the program, work with proper staff to supervise items to completion
• Creative marketing to parish families with social media, e-blasts, and other media sources.

• Managed and organized office area
• Created and implemented volunteer receptionist area called Office Angels, coordinated 10-12 volunteers to work at reception desk
• Worked with bookkeeper to manage ParishSoft Database with giving and reconciling weekend giving reports exercising discretion and confidentiality
• Monitored and directed incoming mail and prepared outgoing mail.
• Helped coordinate major parish events/festival including setting up catering, reserving rooms etc.
• Assisted Parish Administrator with various tasks anticipating needs of office at any given moment
• Attend meetings and taking notes for parish staff collecting action items for each person on staff
• Maintained website, created weekly parish intentions for weekend liturgy, maintained prayer intention schedule
• Monitored front areas so that questions could be promptly addressed.
• Organized filing systems electronically and paper copy filing systems, notated in parish records and kept them current.

Managed bookkeeping for multiple companies in dental and medical field using QuickBooks

• Completed payroll for all companies through ADP including timecard management of date, time off
• Accounts payable for each company using Bill.com, maintaining positive bank balances for clients
• Recording all bills and deposits in Quickbooks, reconciling bank account and credit card account balances
• Tracked expenses and income for businesses. Organizing and maintaining bank statements for checking accounts.
• Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing statements.
• Maintained customer relations with each client and communicated as necessary to help answer questions which arose in their office environment.