Supported CFO through personal document management, calendar organization and collateral preparation for meetings.
Administrative ASSISTANT NYC August 2016 to CurrentMayor's Office of disaster recovery R.F.C.U.N.Y － New York
Confirm notes clearly outline applicants next steps to move fwd.
within deadline and that application was escalated or dispositioned accordingly If agreeing to proceed with DG - an opportunity flag for "Direct Grant" must be created If agreeing to AFR, Reimbursement or JOC/DDC - an escalation If agreeing to AFR, Reimbursement or JOC/DDC - an escalation Tracking projects in CMS Build It Back portfolio and serving as the primary point of contact for internal and external partners regarding those projects Handle call center request for email and mailing coordination Creating and maintaining organized, up-to-date case files and contact lists Review and disposition the Request for Review (RFR) claims consistently with the Program's policy Mail coordination for housing inbox of all emails; faxes and certified mail Tracking and entering data into central tracking system; Coordinating with compliance officers and other members of the office to support prevailing wage investigations; Meeting regularly with supervisors and other members of the office to share information and support investigations Carefully documenting all monitoring and investigative activities; and Preparing reports on monitoring activities that comply with legal and office requirements.
Ad Hoc and special projects.
exceuctive ASSISTANT PSE&g September 2015 to July 2016Newark, New Jersey
Support a Project Team to execute the program strategy Provide IT management including daily operations, delivery, and assurance that project is in scope and on schedule; Act as the technical manager for the project including working with the senior programmer on the design, development, testing and deployment of the project; Manage IT vendors and contractors; Interact with various IT departments (Security, Analytics, etc.) to leverage standardized methodology to accomplish goals; Track and maintain the project artifacts such as issue, risk, and decision logs; Track and maintain the meeting minutes, process narratives, project schedule and steering committee inputs; Track and maintain documentation recommended by project management best practices for the life cycle of the project coordinator manpower mayors office of disaster recovery (build it Back).
Application Coordinator July 2013 to August 2015Notary New York City － New York, NY
Facilitate applicant meeting to collect application data for disaster recovery Troubleshoot and analyze applicant cases Tracking projects in CMS/CRM Build it Back portfolio and serving as the primary point of contact Creating and maintaining organized, up-to-date case files which comply with legal and office requirements; Enroll applicants/Intake and interview applicants for qualification Respond to various inquiries from applicants a disaster case manager Quality control, problem solving and attention to detail Represent program at community event Scheduling and coordinate meetings Review for relevance and accuracy of any information collected Process report Identify applicants in need of legal and financial counseling for SBA Conduct CDBG-DR HUD block grant 4nt signing and notarizing Coordinate with other city vendors as well as city representatives and H.R.O.
Proactively remaining in contact with applicant throughout process until grant signing.
administrative assistant April 2010 to May 2013New York
rotator staffing Managing executive's calendars and telephone coverage Scheduling and coordination of meetings Generate and maintain supply of new hire packets and other human resources / business office related documents.
Document verification and accuracy.
Managing executive's calendars and telephone coverage Timely and accurate inputting of employee information into the employee database Maintain supply of all benefit, health insurance, retirement, direct deposit, credit union forms Keeping track of team's vacation and group calendars Provide paid time-off balances, as requested.
Audit bi-weekly payroll for entire Branch before submitting a request for the Business Manager's final approval.
Maintain accurate files of all employees.
Create labor schedule for new hires, as needed.
Assist in the distribution of financial ad staffing reports to all department heads.
Maintain and update business office records and vendor files, in accordance with Association Office retention guidelines Actively participate in training sessions, designated meetings and special events.
Education new york insitute of technology, new york, ny communication arts major in media productions katharine gibbs school new york, ny legal administration.
Bachelor of Arts : Communication Arts , 1987New Institute Of Technology － New Yrk , NY
Ad, arts, attention to detail, bi, call center, case manager, CMS, counseling, credit, CRM, database, delivery, disaster recovery, email, special events, faxes, financial, forms, human resources, insurance, IT management, legal, notes, mailing, Managing, meetings, Excel, Mail, Office, Outlook, PowerPoint, nt, Word, next, organizational skills, payroll, problem solving, programmer, project management, Quality control, maintain documentation, Scheduling, staffing, strategy, team player, telephone, Troubleshoot, writing skills