administrative assistant marketing development resume example with 9+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :

Technologically savvy and goal-oriented Administrative Assistant.  Driven and motivated to help organizations thrive. Skilled in prioritizing and completing tasks independently. 

  • Microsoft Office proficiency
  • Invoice processing
  • Appointment setting
  • Meeting planning
  • Executive presentation development
  • G-Suite proficiency
  • Zoom and Google Hangouts
  • Virtual Assistant 
  • Hubspot
  • Mac computer proficiency
  • Social media management
Administrative Assistant - Marketing & Development, 12/2019 - 06/2020
Ascential Baltimore, MD,
  • Manage all Pizza Hut Hawaii social media platforms: Create posts, edit creative, review analytics and interact with audience
  • Create and manage Pizza Hut fundraiser program used across non-profits and organizations in Hawaii
  • Create copy for radio advertisements and shopping center magazines
  • Edit and approve Pizza Hut and Taco Bell print advertisements and digital ads
  • Process donation requests
  • Order POP advertising for all Pizza Hut stores in Hawaii, Guam and Saipan
  • Assist Development Department with various administrative tasks as needed
Administrative Assistant II / Educational Coordinator, 08/2016 - 03/2019
Aura Biosciences Inc. Cambridge, MA,
  • Manage administrative day-to-day activities of the major program tracks as they relate to students, in-house faculty and community preceptors
  • Serve as a first contact for inquiries about educational programs
  • Provide assistance and direction to GSN students
  • Assist faculty with the development of curriculum materials and student resources
  • Assist with course organization and day-to-day operations, technology, and multimedia support to several faculty members teaching multiple GSN courses
  • Assist course directors in planning and preparing course schedules and confirming participants
  • Schedule and confirm outside speakers as assigned
  • Format files to produce student course books and teaching materials, collaborate with course directors, faculty, and other UMMS departments to provide these materials in electronic formats; web-based, PDF files, downloads, etc. including exams
  • In collaboration with the course directors, organize, produce, and distribute all printed course materials
  • Organize and maintain teaching aides that are used in the department
  • Prepare classrooms with both technology and physical set-ups
  • Maintain confidential databases that track data such as student performance, course schedules, faculty, unit evaluations, etc
  • Project costs and develop budgets for various programs as assigned
  • Monitor budget and expenses
  • Complete travel arrangements for faculty and process reimbursement requests
  • Reconcile department ProCard account monthly
  • Schedule meetings, reserve rooms for educational activities, and organize other supplementary teaching activities
  • Provide administrative support for lecture, report, and presentation preparation
  • Act as a liaison for guest teaching faculty; schedule and confirm outside speakers as assigned assisting with lecture materials as needed
  • Participate in the development of clinical placements of appropriate nursing students with preceptors
  • Maintain all Preceptor and Site documentation required by CCNE for accreditation
  • Provide support for GSN Committees as assigned
  • Maintain Social Media presence and GSN website backup
  • Input weekly payroll
  • Sort and distribute mail
Secretary to the Office of the Superintendent/President, 07/2014 - 05/2016
My Blind Spot City, STATE,
  • Performed a variety of skilled and specialized secretarial duties of confidential nature in support of the Superintendent/President's office
  • Greet and screen visitors and telephone calls
  • Establish and maintain a professional atmosphere for visitors and staff
  • Take and transcribe dictation, draft agenda's, summaries and meeting minutes in a timely manner
  • Schedule meetings for the Superintendent/President
  • Maintain confidential files
  • Process incoming mail
  • Timestamp and record incoming documents for signature
  • Prepare requisitions for payment for various services and supplies
  • Order and maintain office supplies
  • Process catering requests
  • Make travel arrangements and process district travel forms
  • Process District credit card payment requests
  • Assisted in yearly budget preparation
Office Coordinator, 06/2012 - 03/2014
  • Provided administrative support to the Procurement Administrator and Procurement Specialists
  • Supervised Office Assistant I and Office Specialist I
  • Monitor and update calendars
  • Typed correspondence
  • Interviewed candidates for employment
  • Kept personnel files updated and completed change forms for the Human Resources Department
  • Complete new hire and termination forms
  • Process timecards for Department
  • Update manuals and presentations
  • Post documents to City website
  • Maintain new requisition report daily
  • Maintain supply inventory and process requisitions and purchase orders
  • Research and processes accounts payable and/or accounts receivable
  • Interact with vendors and contractors
  • Process deposits
  • Perform routine office tasks such as data entry, filing, faxing and photocopying
  • Assist with special projects as directed
Executive Assistant, 06/2011 - 06/2012
  • Provided administrative support to Vice President for College Advancement and Major Gift officers as needed
  • Responsible for special events for Division of College Advancement
  • Assist VP with correspondence and communications
  • Arrange fundraising appointments for VP and President
  • Work with the Assistant to the President to coordinate and oversee mass mailings to Trustees and Donors
  • Assist VP with organization of Trustee committees
  • Events coordinator
  • Ordering of catering services
  • Served as liaison to special groups in lieu of Office of Church Relations and coordinates the annual Continuing Education Seminar and summer picnic
  • Emergency/fire safety volunteer
  • Maintained mailing lists and list serve with the Methodist community
  • Create and maintained Scholarship Database and coordinated the mailing of letters to donors advising of scholarship recipients
  • Organized Scholarship Dinner with donors and recipients
  • Coordinated administrative needs of the department
Administrative Assistant, 09/2009 - 05/2011
  • Provided administrative support to the Office of Advancement staff - including the VP of Institutional Advancement, Director of Alumni Affairs & Director of Development Services
  • Event planning, including reunions, homecomings & alumni networking functions
  • Created brochures, flyers and event invitations
  • Weekly calendar management
  • Coordination of travel arrangements
  • Typed letters and correspondence
  • Completed timesheets
  • Meeting scheduling and preparation
  • Scheduled catering requests
  • Processed expense reports
  • Credit card statement reconciliation and check requests
  • Office supply ordering
  • Processed donations and daily deposit reports
  • Mail sorting and distribution
Husson University - Bangor, Maine
Status -
Additional Information
  • My recommendations (via LinkedIn): "Kari is bright, organized, personable, and a pleasure to work with. She supported me beautifully in the role of Executive Assistant at Covidien. I would recommend Kari without hesitation. She would be an asset to any organization." August 16, 2010 - Joseph Gibbons, VP, Global Leadership & Organization Development, Covidien - managed Kari at Covidien.
  • "Kari is one of a kind - she has a terrific personality and ultimately was a huge asset to our region and me directly. Her core competencies coupled with her attitude and ethic make her the type of employee you strive to find. I would praise the idea of hiring or working with Kari again in the future." August 12, 2010 - Aaron Perry, Financial Services Manager, First Horizon National Corporation - worked directly with Kari at First Horizon National Corporation.
  • Additional references available upon request

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Resume Overview

School Attended

  • Husson University

Job Titles Held:

  • Administrative Assistant - Marketing & Development
  • Administrative Assistant II / Educational Coordinator
  • Secretary to the Office of the Superintendent/President
  • Office Coordinator
  • Executive Assistant
  • Administrative Assistant



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