administrative assistant land legal department o resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Bookkeeping professional with 20 plus years of experience in accounting and operations management. History of achievement and innovation coupled with outstanding work ethic, commitment and loyalty. Proven track record of leadership and ability to thrive in team environment.

  • Accounts Receivable/Accounts Payable
  • Processing garnishments
  • Ten-key operator
  • Payroll processing
  • New hire processing
  • General ledger posting
  • Payroll administration
  • Processing wage withholding orders
  • Team Player, as well as independently
  • Complete projects on time
  • Attention to detail to ensure accuracy
  • Add support with my experience to any company,
  • Communications

Work History
04/1980 to 07/1984 Administrative Assistant/Land & Legal Department O Conoco Oil Company | City, STATE,
  • Drafted professional business memos, letters and marketing copy to support business objectives and growth.
  • Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.L
  • Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel.
  • Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Participated in [Type] project meetings, transcribed meeting minutes and tracked project statuses.
  • Scheduled office meetings and client appointments for team of [Number] professional [Job titles].
  • Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
  • Managed accounts payable and receivable for [Type] office grossing $[Amount] per year.
  • Prepared meeting minutes and edited subcontractor proposals, project punchlist, transmittals and memorandums for organizational support.
  • Routed incoming calls and faxes and drafted detailed messages to expedite response.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Processed invoices and expenses using [Software].
10/1998 to 05/2000 Travel Agency Owner/Manager Globe Trek Travel Of Broussard | City, STATE,
  • Trained and guided team members to maintain high productivity and performance metrics.
  • Agency owner/Manager, reservations, air, cruise, destinations, AP/AR, accounting, invoicing, payments to all phases of travel, documenting same, payroll, commissions, bank deposits, balancing same monthly, processing bills, collections, posing to accounts
  • Husband died with cancer, SOLD AGENCY.
07/2000 to 09/2012 Travel Agent/Full Service/ AR/AP/Payment Coordinator Travel Machine/Cajun Travel/Full Service Travel Ag | City, STATE,
  • Supervised payments via credit and debit cards and handled all sensitive information with professionalism and discreteness.
  • Provided customers with best deals and well-researched travel options, successfully negotiating rates while improving customer satisfaction ratings.
  • Maintained operational proficieny in coordinating both international and domestic travel accommodations for customers, arranging for airfare as well as hotel and rental car reservations.
  • Arranged travel accommodations for groups, couples, executives and special needs clients.
  • Developed loyal clientele base due to excellent listening and research skills and keen understanding of travel budgets.
  • Implemented automated office systems, optimizing client and data communications as well as records management.
  • Maintained consistent record of completing projects in accordance with schedule and budget requirements.
  • Enhanced recordkeeping and documentation approaches to improve tracking of key ,Deposits, Final Payments, invoicing, issuing of final travel documents for travel. Matching all invoices from airlines, cruise lines, destinations, correcting any overcharges with same. Issuing payments on time on behalf of company and clients.
  • Supervising all clients with proper travel documents, in US and outside the country, as a Notary Public, completing all proper paper work.
  • Maintained currency on airline policies, tariff regulations and travel laws to maximize effectiveness.
  • Helped senior managers make effective decisions based on current and accurate reporting.
  • Collaborated with colleagues to implement best practices across department and exceed team goals.
09/2012 to 02/2019 Night Audit, AR/AP, Payroll, Balancing Accounts, Wyndham Travelodge Hotel | City, STATE,
  • Maintained daily bookkeeping report.
  • Checked figures, postings and accounting documents for correct entry, mathematical accuracy and proper coding.
  • Documented procedures, identified areas to improve internal controls and gain additional efficiencies and implemented policy changes.
  • Conducted periodic reconciliations of all accounts to ensure accuracy.
  • Facilitated balancing of agency funds through pivot table development and processing.
  • Maintained efficient internal accounting controls, adherence to accounting policies and other company policies and procedures.
  • Prepared reports to substantiate individual transactions prior to settlement.
  • Coordinated audit tasks among night shift team members to cover front desk operations.
  • Conducted check-in procedures for [Number] guests every shift using [Software].
  • Coded accounting documents.
  • Directed audit activities including inventory management, account charges, and bank counting.
  • Monitored compliance with generally accepted accounting principles and company procedures.
  • Received and transferred incoming phone calls via swtichboard.
Expected in 05/1967 to to High School Diploma | Elizabeth Seton School For Girls, Cape Cod, Massachusetts , GPA:
Expected in 05/1967 to to Associate of Science | Business Management University of Georgia, Athens, GA GPA:
Expected in 05/1977 to to | Notary Public, Oil & Gas Law, Real Estate Law USL-UL Lafayette, Lafayette, LA, GPA:
Expected in 04/1993 to to Associate of Science | Banking And Financial Support Services UL Lafayette, Lafayette, Louisiana, GPA:

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Resume Overview

School Attended

  • Elizabeth Seton School For Girls
  • University of Georgia
  • USL-UL Lafayette
  • UL Lafayette

Job Titles Held:

  • Administrative Assistant/Land & Legal Department O
  • Travel Agency Owner/Manager
  • Travel Agent/Full Service/ AR/AP/Payment Coordinator
  • Night Audit, AR/AP, Payroll, Balancing Accounts,


  • High School Diploma
  • Associate of Science
  • Associate of Science

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