ADMINISTRATIVE ASSISTANT IN THE PRESIDENT'S OFFICE
To provide expert administrative support, coordinate events, serve as an important and highly public role in the Great Lakes Bay Region.
Obtain a position as an administrative assistant in which my organizational abilities can be fully utilized. Work in a place where there is a need for a variety of office management skills including - computer knowledge, organizational abilities, business intelligence and database program use Skills & Abilities High level of organizational skills with excellent tracking and follow-up skills, and the ability to meet deadlines while working on competing priorities.
Pay meticulous attention to detail. Prioritize effectively, take an energetic approach to work assignments and take initiative in anticipating the needs of High degree of professionalism and use of appropriate judgment, discretion and diplomacy at all times.
Administrative Assistant in the President's OfficeNov 1990 to Current Saginaw Valley State University - University Center, 48710
Provide administrative support including to: establish, maintain and coordinate record systems; schedule and maintain calendar for the Executive Assistant to the President and assist with special projects as assigned.
Provide secretarial support to the office including: preparation of correspondence, memos, forms, reports, and other documents; scheduling appointments and meetings, answering telephones, providing information, or routing calls to appropriate persons; greeting visitors, ascertaining the nature of the request, providing information and/or directing visitors to the appropriate person.
Plan, schedule, coordinate and execute announcements, correspondences, reservations, menus, and invitations for President's Office meetings, forums, receptions, dinners, lectures, and events.
Produce and distribute Membership Directory.
Assist in the coordination of monthly large and small President's Advisory Group meetings.
Mange and execute all events by scheduling committee meetings, producing and distributing materials, scheduling flights, etc.
Manage all President's Office events, by scheduling committee meetings, plan, schedule, coordinate and execute announcements, correspondences, reservations, menu, and invitations for President's Office meetings, forums, receptions, dinners, lectures, and events.
Interview, hire, train and supervise student employees; coordinate student employee work schedule.
Monitor and reconcile student employment budget.
Maintain, process, and manipulate data on a personal computer using various software programs.
Created, Implemented and Manage Access data base for all mailings.
This data base is highly critical to the process of invites and many other mailings for the office.
Perform basic clerical duties including opening and routing incoming mail and preparing outgoing mail, including bulk mailings; ordering supplies, etc.
Work with highly sensitive, privileged and confidential subject matter.
Exercise discretion and considered judgement in all conversations, meetings and handling of materials.
Maintain effective and proactive communication and interact with the university president, including the senior leadership of the university, provost, vice presidents, deans, directors and their respective staff; including the Board of Control and Board of Fellows and a numerous community guests.
eXPERIENCE Responsible for the planning, coordinating and overseeing all President's Office events; room and building dedications, university's 50th anniversary, President's investiture, lecture speakers, open forums, retirement receptions; including 3,000 holiday cards and holiday video, numerous breakfasts, lunches, dinners and receptions.
Input all detail information into 25Live tracking system to reserve a room for all event and meetings.
Communicate with multiple departments, to include event logistics; (i.e.: securing room, order invites and gifts, create mailing lists, prepare and send printed and electronic invites).
Resolve any potential operational issues that may occur prior to or event date.
Coordinate meeting room set-up, meals, gifts and other services as needed are communicated and completed prior to events or meetings.
Coordinate mailings, rsvp's Set dates for the next meeting or event Consistently bring new ideas to the table Bring a positive attitude to the environment Responsible for the planning and coordinating of all aspects of private event and meeting functions held Other experience Created and managed all powerpoint presentations over 12 years for the past President of the University.
Run errands for office for photos, plates, plaques, pick up guests at local airport and hotel Manage an Executive Guest apartment for guest speakers; including scheduling housecleaning, meal deliveries, technology access, and being available 24/7 for guest emergencies.
High School Diploma1981Bay City All Saints - Bay City , MI, 48603