Strong communication skills
Data collection and analysis
Performs a variety of moderately complex administrative and secretarial tasks, which include responding to phone and in person inquiries, typing, monitoring, maintaining budgets, PT and FT employee time sheets, maintains calendars for making travel arrangements and scheduling appointments to assist the heads of major administrative units.
Greeted visitors and staff; answering incoming calls; scanning and copying documents; delivering documents to other campus buildings, and basic office tasks.
Processed student appeals for Associate Dean.
Managed Dean of Academic Affairs day-to-day schedule by preparation of all documentation required for meetings, committees, and staff member assignments.
Prepared travel arrangements, managed budgets for travel, offices supplies, and faculty equipment.
Responsibilities also included greeting visitors and responding to telephone calls and in-person requests for information.
Build courses for college catalog, and assigned classrooms for the entire campus.
Provided information for all media and public relations inquiries.
Facilitated working relationships with other team managers, secretaries, and faculty.
Responsible for interviewing new hirers and processing new hiring packets, I-9 forms, and provided instructional information on policies and procedures.
Also included interviewing, hiring, and assigning responsibilities to work-study students.
While in this position, I have established the ability to maintain effective working relationships with college officials, staff, faculty, board of trustees, external corporate executives and the public.
Managed staff of 16 employees' daily function, time management, project management, and position coverage.
Responsibilities included drafting meeting agendas and recording meeting minutes.
Interviewing potential new employees, and responsible for all new employee hiring packets providing the most current information, I-9 forms used for verifying the identity, and employment authorization of individuals hired for employment in the United States.
Processed payroll for faculty and staff, and provided knowledge of policies and procedures according to SEIU Union Standards.
Assisted in the implementation of a new electronic filing system and updated current system for maintaining paper files.
Manage day-to-day calendaring, travel arrangements, and office budgets.
Posted open positions on company and social media websites.
Received and screened high volumes of internal and external communications, including email.
Responsible for all project designs and development of marketing materials to create concepts through sample layouts based on knowledge of principles and design concepts.
Determine size and arrangement of illustrative materials, and select style and size type.
Use different computer design applications to generate new images for mark up and assembly for final layouts, including proofing all documentation.
Assisted systems administrator with updates and repairs to company server, utilizing Access database to import and export information for corrections.
Assisted property management in effectively computing and classifying recordings of numerical data to keep financial records complete, assisted with leasing property to tenants, and creating marketing advertisement pieces for perspective tenants in and outside the community.
Assisted President & Corporate Secretary with daily workflow.
Drafted meeting agendas and record meeting minutes for property management, marketing, and the company president.
Executes follow-up meetings and team conferences.
Managed the reception area, at times it involved greeting visitors and responding to telephone and in-person requests for information.
Responsible for all PowerPoint presentations, maintaining and organizing company files, and assisting with accounts receivables and payable.
Manage day-to-day calendaring for President and office budgets for the company's senior directors.
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