Administrative Assistant III Resume Example State Of Texas Office Of Attorney General

ADMINISTRATIVE ASSISTANT III

Summary

Decisive and driven Administrative Assistant accustomed to managing administrative team members and handling business operations with sound judgment and reasoned thinking. Highly resourceful with proven history of tackling complex projects with superior results. Bringing 13+ years of experience managing fast-paced office operations. Strong planning, problem solving and communication skills.

Skills

MS Office proficient
TXCSES
E-Pro/Purchasing
Exceptional communication skills
Strong interpersonal skills and problem solver
Overseeing office activities
Strong work ethic
Communication Skills
Scanning
Organizational Skills

CAPPS proficient
E-Travel
E-Leave/Timekeeping
Word processing
Sensitive and confidential information handling
Training and coaching
Deadline-oriented
Clerical Duties
Microsoft Excel
Administrative Support

Experience

02/2013 to Current

Administrative Assistant IIIState Of Texas Office Of Attorney General － La Marque, Texas

Administrative Assistant III at the Office of Attorney General for more than seven years, providing administrative support to four managers and forty employees
Preparation of correspondence, reports, memoranda, and e-mails for management.
Point of contact to employees. Proficient in handling confidential personnel matters FMLA, unpaid leave, accommodation requests, training, and other personnel matters.
Hiring liaison duties include contacting applicants, scheduling interviews, preparing packets for interview committee. Meet with applicants, administer typing tests and ensure applications are completed.
Conduct new hire orientation. Provide new hire packets and assist employee(s) in completing all documents and benefit packet.
Prepare new hires for training, including setting up employee on computer, online training.
Assist management with personnel issues maintaining confidentiality.
Assist management with exit interviews by performing off boarding procedures. Prepare and provide packet to management for exit interview.
Timekeeping and leave liaison duties include reconciling leave entered into CAPPS by employees. Prepare and report employee low or unpaid leave balances to management and state office.
Travel liaison point of contact. Duties include preparing transportation requests, travel advances, travel vouchers in the e-Travel system for employees.
Inventory liaison duties include ensuring all equipment is accounted for and assigned to the correct employee and prepare monthly inventory report with updates/changes/removal of equipment.
Prepare monthly reports for copiers, postage, travel, supplies, state vehicles and contract employees. Ensuring the reports are prepared in accordance with established guidelines and policy and procedure.
Prepare administrative assistant handbook with best practices guide for new administrative assistants.
State vehicle liaison duties include reconciling vehicle mileage logs monthly, ensuring vehicle maintenance is performed, and preparing reports for state office.
Safety officer liaison duties include quarterly safety inspections of the office and timely preparing reports.
Perform case transfer in TXCSES system.
Point of contact to building management, vendors, customers, and staff by establishing rapport and providing customer service by answering business, policy, and government related questions.
Relief receptionist.
Assist other offices in region as needed.

06/2012 to 02/2013

Child Support Technician IIState Of Texas Office Of Attorney General － La Marque, Texas

Responsible for retrieving incoming faxes and inputting information into the Texas Child Support Enforcement System (TXCSES); checks for duplicate cases, assesses cases to determine case type, validity and completeness of information; request missing information or documents; forwards cases to the appropriate Child Support Officer (CSO).
Enter, retrieve and update child support case information on TXCSES.
Prepare routine or periodic reports.
Serve as legal line representative and respond to routine telephone inquiries concerning child support cases.
Serve as backup receptionist relief.

10/2006 to 06/2012

Legal SecretaryMichael L. Wilson, Attorney At Law － Galveston, TX

Received and disbursed all incoming mail.
Drafted letters and prepared legal correspondence for attorneys and legal assistants.
Photocopied all correspondence, documents and other printed materials.
Stayed within travel and expense budgets while scheduling attorneys' travel arrangements.
Proofed documents and submitted to attorneys for review.
Composed and revised legal documents such as letters and depositions.
Opened new client files and new matters in CMS.
Acted as liaison between clients, vendors and attorneys.
Processed and distributed invoices to bill clients.
Organized and maintained law libraries, documents and case files.
Coordinated and scheduled meetings and telephone conferences.
Maintained office supplies by checking stocks and placing orders.

Education and Training

Resume Overview

Companies Worked For:

State Of Texas Office Of Attorney General
Michael L. Wilson, Attorney At Law

Job Titles Held:

Administrative Assistant III
Child Support Technician II
Legal Secretary

Administrative Assistant III Resume Example

Resume Score: 80%

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