administrative assistant iii resume example with 13+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

I am a highly dedicated and dependable individual who possesses excellent verbal and written communication skills. I am efficient, organized and a hard worker who excels in multi-tasking and coordinating. My track record has demonstrated success in a professional environment where I am able to utilize my analytical skills and ability to build rapport with people at all levels. I am skilled at problem solving, conflict resolution, and able to help encourage teamwork. In addition, I have the ability to work well in a fast-paced environment. I aim to utilize my skills, knowledge and experience in a challenging role that allows for advancement and growth.

  • MS Office
  • Outlook Express
  • Analytical skills
  • Decision Making
  • Leadership skills
  • Organizational skills
  • Management skills
  • Time management
  • Interpersonal skills
10/2019 to Current Administrative Assistant III State Of Florida | Inverness, FL,
  • Participate in annual internal control reviews to ensure processes are working as intended and proper checks and balances are in place to control, prevent, and detect errors
  • Draft testimony for leaders/members to give before various legislative committees
  • Draft various contracting reports to support legislation related to the campaign
  • Created and wrote election code book
  • Prepare legislative recommendations for County positions on specific legislative bills
  • Prepare the Department’s response to the County’s State Legislative Agenda
  • Prepare proposals and fact sheets for County Sponsored Proposals
  • Legislative Related Correspondence
  • Analyze and interpret Assembly and Senate Bills, County and City ordinances, and create or cause the production of the following:
  • Bills of Special Interest Summary
  • Compilation of election related laws chaptered through the current legislative session
  • The Legislative Guide to Election Laws: Summary of Election related legislation
  • Monitor bills special interest for updated committee hearing dates and dispositions
  • Gather information regarding the Department’s legislative priorities and positions
  • Consult with departmental program administrators to review and make recommendations on proposed regulations dealing with existing programs or newly enacted laws
  • Maintain current and accurate understanding of all relevant and governing regulations
  • Develop, coordinate, assist and implement new system enhancements, coordinate ongoing system maintenance and ensure systems quality control.
06/2014 to 10/2019 Operation Assistant II City Of Rialto, Ca | Rialto, CA,
  • Assisted in allocating over 2.5 billion in budgetary funds to all bureaus/units under Administration Service Division (ASD)
  • Budget coordinator to Executive offices (Sheriff’s and Assistant Sheriff’s).
  • Developed business specifications and implementation plans with executive staff to realize department revenue initiatives
  • Applied level 3 approval to bureaus/units orders in the Electronic Countywide Accounting system (ECAPs)
  • Monitored spending/purchases of bureaus/units to ensure compliance with all county regulations
  • Analyzed the payment information to ensure there was funding available in the appropriate funding source
  • Troubleshooted ECAPS issues for bureaus under ASD
  • Authorized units' invoices for payment processing
  • Composed memos for budgetary encumbrances to be approved by Division Director
  • Prepared administrative reports and correspondence
  • Coordinated and managed the Division’s training activities
  • Reviewed and prepared Travel and Training request for Division Director Signature
  • Assisted with the provision of advisory services to departments with respect to updating billing rates and interpreting cost accounting data
  • Assisted the Operations Lieutenant with administrative duties
  • Researched various tracking systems and produced weekly and monthly reports
  • Oversaw and audited Voyager cards (County credit card) for all units under ASD
02/2008 to 06/2014 Law Enforcement Technician Los Angeles County Sheriff's Department | City, STATE,
  • E-Caps Buyer for county administrative offices
  • Prepared requisitions for unit supplies
  • Tracked S&S funds for station
  • Responsible for maintaining and monitoring station’s budget of over 80k
  • Distributed and logged annual Metro surveys
  • Assisted Operations in budget fiscal and analysis
  • Conducted internal and external mail runs
  • Processed and maintained records of purchase orders
  • Communicated needs and request with outside vendors
  • Managed and maintained facilities supply room
  • Corresponded with outside agencies regarding department request
  • Represented department in a professional manner when dealing with outside agencies and vendors
  • Courteously answered and dispatched calls for service
  • Monitored city cameras for unusual circumstances.
Education and Training
Expected in 06/2006 Bachelor of Science | Business Administration California State University Long Beach, Long Beach, CA, GPA:
  • Emphasis in Marketing

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Resume Overview

School Attended

  • California State University Long Beach

Job Titles Held:

  • Administrative Assistant III
  • Operation Assistant II
  • Law Enforcement Technician


  • Bachelor of Science

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