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Administrative Assistant III Resume Example

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ADMINISTRATIVE ASSISTANT III
Summary
  • Innovative Administrative Assistant III offering more than 15 years' experience working in a high paced healthcare facility, handling sensitive information, and supporting organizational missions with academic settings. Quickly establishes collaborative relationships and delivers superior client care. Demonstrates solid expertise in the following: Change Management Event Planning Project Coordination Process Improvement Project Management ACCOMPLISHMENTS
  • Change Management: Decreased paper wastage by 30% by introducing a "scan and save" method for filling old receipts.
  • Event Planning: Successfully planned and executed corporate meetings, lunches and special events for groups of 100+ employees.
  • Process Improvement: Created a more efficient Word database for forms, letters, and documents, which decreased production time by 20%.
Skills
  • Professionalism
  • Outstanding organizational skills
  • Excellent communication skills
  • Willingness to go the extra mile
  • Team Player
  • Exceptional customer service
  • Proficient in MS Office software to include Word, Excel, PowerPoint
  • Help manage Budgets in the Department of Emergency Medicine
  • Team Player
  • Detailed meeting minutes
  • Accounting skills
  • Travel administration
Experience
Administrative Assistant III | 12/2017 to CurrentTdindustries, Ltd. - Austin , TX
  • Provides administrative support in a variety of functions to the faculty and chair of Emergency Medicine.
  • Collects, reviews, and analyzes the complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials.
  • Responds to or routes confidential inquiries from external or internal sources with correspondence or other messaging.
  • Maintains department calendar of celebrations to ensure highly department morale (birthdays, holiday party, departmental social events, etc.)
  • Ensures that deadlines are met, and work is completed correctly.
  • Update book chapters, presentations, and abstracts on Curriculum vitae
  • Greeting guests and visitors.
  • Maintains and updates faculty biographies posted on theUniversity of Mississippi Medical Center's external website.
  • Proficiently entering CV data into theMysite system.
  • Providing customer service.
Access Financial Coordinator | 09/2017 to 12/2017University Of MS Medical Center - City , STATE
  • Provided customer service to all clients that enter the facility which included a range of intake and patient financial support activities for patients being admitted to the hospital.
  • Managed electronic health records using the EPIC healthcare system.
  • Updated and processed insurance claims in a timely and accurate manner.
  • Submitted claims to Medicare, Medicaid, and private health insurance providers.
  • Other duties included:.
  • Responsible for patient registration activities and documentation.
  • Coordinated with utilization review related to insurance precertification status.
  • Responsible for data integrity and staff education.
  • Knowledgeable in medical and insurance terminology.
  • Complied with HIPAA/Patient confidentiality standards.
Physician Scheduler II | 10/2012 to 09/2017University Of MS Medical Center - City , STATE
  • Supported multiple practitioners within the Department of Women's Health.
  • Facilitated and managed provider schedules to maximize customer service, patient access, provider productivity, and business operations.
  • Completed the pre-registration process including using practice management software to capture accurate demographics.
  • Made referrals for financial counseling and/or physician referrals/authorization/certification.
  • Mailed referral letters with operative reports to referring physician as needed.
  • Communicated effectively with physician office scheduling staff for any outstanding paperwork/requirements.
  • Entered patient information into Epic System in timely fashion.
  • Verified that authorization for upcoming medical procedures had been obtained by physician offices.
  • Processed Medicare, Medicaid, and private insurance claims.
  • 2015 UMMC Customer Care Award Recipient.
Dietetics and Nutrition/ Gynecologist/ Oncologist Administrative Coordinator | 01/2005 to 01/2013University Of MS Medical Center - City , STATE
  • Delivered food to residents' rooms, prepared and served snacks and took inventory of food and kitchen supplies.
  • Also assisted in clean up, kitchen maintenance, setting up, and taking down the dining areas.
Education and Training
Belhaven College - - City | Bachelor of Healthcare Administration Healthcare Administration, 10/2019
Belhaven College - - City | Associate Business AdministrationBusiness Admin, 12/2016
Accomplishments
  • 2019 Activity Coordinator for the Mississippi Sexual Assault Symposium
  • Organized the Department of Emergency Medicine annual budget for the residents and faculty, including flights, accommodations, and itineraries for more than 15 residents.
  • Coordinate quarterly volunteer projects with upwards of 50 volunteers per event.
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Resume Overview

School Attended

  • Belhaven College

Job Titles Held:

  • Administrative Assistant III
  • Access Financial Coordinator
  • Physician Scheduler II
  • Dietetics and Nutrition/ Gynecologist/ Oncologist Administrative Coordinator

Degrees

  • Belhaven College - City | Bachelor of Healthcare Administration
    Belhaven College - City | Associate Business Administration

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