Administrative Assistant III Resume Example
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ADMINISTRATIVE ASSISTANT III
Professional Summary
Skills
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Work History
Administrative Assistant III, 03/2018 to 01/2021
Tdindustries, Ltd. – Forney , TX
Tdindustries, Ltd. – Forney , TX
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Created PowerPoint presentations for business development purposes.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Coached new employees on administrative procedures, company policies and performance standards.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Processed invoices and expenses using Software to facilitate on-time payment.
- Monitored Job title's work calendar and scheduled appointments, meetings and travel.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Created detailed expense reports and requests for capital expenditures.
- Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
- Scheduled office meetings and client appointments for team of Number professional Job titles.
- Managed accounts payable and receivable for Type office grossing $Amount per year.
- Offered office-wide Type software support and training, including troubleshooting issues and optimizing usage.
- Recruited and screened qualified potential employees.
- Tracked various statistics and kept detailed records to support human resources department.
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
Assistant Controller , 05/2017 to 03/2018
Quantexa – Boston , MA
Quantexa – Boston , MA
- Organized budget documentation and tracked expenses to maintain tight business controls.
- Disbursed petty cash by recording entries and verifying documentation.
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Generated financial statements and reports detailing accounts receivable status
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Trained and mentored new team members and managers on accounts payable systems and policies to build cohesive groups and promote operational performance.
- Reported financial data and updated financial records in ledgers and journals.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Delivered feedback to decision-makers regarding employee performance and training needs.
Operations Specialist, 07/2015 to 05/2017
Department Of Health And Human Services – Bruceton , PA
Department Of Health And Human Services – Bruceton , PA
- Developed complex spreadsheets and charts and tables of financial and budget information in Excel.
- Compiled and coordinated financial data for analysis and reconciliation.
- Provided tailored financial analysis and offered advice to improve business processes and manage costs.
- Collected data and developed detailed spreadsheets to identify trends and create revenue, profitability and expense forecasts.
- Used System to create reports and recommended courses of action to upper management.
Accounts Payable Manager and Human Resources , 01/2006 to 08/2012
Eubanks Electric And Subsidiaries – City , STATE
Eubanks Electric And Subsidiaries – City , STATE
- Directed and controlled various benefit programs, including 401K, medical, dental and vision packages.
- Educated management on successful policy implementation and enforcement actions to prevent employee legal entanglements.
- Provided guidance on policies and procedures to harmonize responses, provide appropriate investigation actions and reach resolution of grievances.
- Strengthened operational efficiencies and traceability by developing organizational filing systems for confidential employee records and reports.
- Collaborated with senior management and performed helpful tasks, including benefits analysis, corrective action planning and big-picture data capturing.
- Initiated and maintained Workers Compensation cases for tracking, reporting and legal mechanics.
- Closely monitored accounts to post timely payments and resolve billing discrepancies.
- Developed reports for senior management to outline expenditures, vendor spend and forecasting.
- Input all relevant transactions and supervised properly within accounting system.
- Built strong relationships with vendors to enhance cost offerings and accomplish favored customer status.
- Observed strict confidentiality regulations to maintain data security.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
Education
High School Diploma Lynn Camp High School - City
Bachelor Of Science: Business Administration, 2012
University Of The Cumberlands - City, State
University Of The Cumberlands - City, State
Master Of Business Administration: Business Administration, 2017
University Of The Cumberlands - City
University Of The Cumberlands - City
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Resume Overview
School Attended
- Lynn Camp High School
- University Of The Cumberlands
Job Titles Held:
- Administrative Assistant III
- Assistant Controller
- Operations Specialist
- Accounts Payable Manager and Human Resources
Degrees
- High School Diploma
Bachelor Of Science : Business Administration , 2012
Master Of Business Administration : Business Administration , 2017
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