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Administrative Assistant III Resume Example

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ADMINISTRATIVE ASSISTANT III
Professional Summary
Skills
  • Report Development
  • Program Files Maintenance
  • AP/AR Proficiency
  • Advanced MS Office Suite Knowledge
  • Accounting Skills
  • Process optimization
  • Office administration
  • Spreadsheet management
  • Accounting familiarity
  • Records destruction
  • OSHA compliance
  • Invoice Processing
  • Administrative support
  • Policy and procedure modification
  • Database Management
  • Documentation and reporting
  • Performance improvement
  • Employee training and development
  • Purchase orders organization
  • Office management
  • Workers' compensation
  • Employee timesheet processing
  • Account Reconciliation
  • Compensation and benefits
  • Relationship building
  • Marketing
  • Staff Management
  • Expense reporting
  • Attendance record management
  • Writing reports
  • Records management
  • Payroll and budgeting
  • Supervising staff
  • Recordkeeping
  • Executive presentations
  • Credit and collections
  • Business administration
Work History
Administrative Assistant III, 03/2018 to 01/2021
Baptist Health Medical Group – Corbin, KY
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Created PowerPoint presentations for business development purposes.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Processed invoices and expenses using Software to facilitate on-time payment.
  • Monitored Job title's work calendar and scheduled appointments, meetings and travel.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Created detailed expense reports and requests for capital expenditures.
  • Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
  • Scheduled office meetings and client appointments for team of Number professional Job titles.
  • Managed accounts payable and receivable for Type office grossing $Amount per year.
  • Offered office-wide Type software support and training, including troubleshooting issues and optimizing usage.
  • Recruited and screened qualified potential employees.
  • Tracked various statistics and kept detailed records to support human resources department.
  • Delivered friendly assistance with new hires throughout interviewing and hiring process.
Assistant Controller , 05/2017 to 03/2018
Union College – Barbourville, KY
  • Organized budget documentation and tracked expenses to maintain tight business controls.
  • Disbursed petty cash by recording entries and verifying documentation.
  • Verified vendor accounts by reconciling monthly statements and related transactions.
  • Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Generated financial statements and reports detailing accounts receivable status
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Trained and mentored new team members and managers on accounts payable systems and policies to build cohesive groups and promote operational performance.
  • Reported financial data and updated financial records in ledgers and journals.
  • Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
  • Tracked financial progress by creating quarterly and yearly balance sheets.
  • Maintained account accuracy by reviewing and reconciling checks monthly.
  • Delivered feedback to decision-makers regarding employee performance and training needs.
Operations Specialist, 07/2015 to 05/2017
One Main Financial – London, Kentucky
  • Developed complex spreadsheets and charts and tables of financial and budget information in Excel.
  • Compiled and coordinated financial data for analysis and reconciliation.
  • Provided tailored financial analysis and offered advice to improve business processes and manage costs.
  • Collected data and developed detailed spreadsheets to identify trends and create revenue, profitability and expense forecasts.
  • Used System to create reports and recommended courses of action to upper management.
Accounts Payable Manager and Human Resources , 01/2006 to 08/2012
Eubanks Electric And Subsidiaries – Corbin, KY
  • Directed and controlled various benefit programs, including 401K, medical, dental and vision packages.
  • Educated management on successful policy implementation and enforcement actions to prevent employee legal entanglements.
  • Provided guidance on policies and procedures to harmonize responses, provide appropriate investigation actions and reach resolution of grievances.
  • Strengthened operational efficiencies and traceability by developing organizational filing systems for confidential employee records and reports.
  • Collaborated with senior management and performed helpful tasks, including benefits analysis, corrective action planning and big-picture data capturing.
  • Initiated and maintained Workers Compensation cases for tracking, reporting and legal mechanics.
  • Closely monitored accounts to post timely payments and resolve billing discrepancies.
  • Developed reports for senior management to outline expenditures, vendor spend and forecasting.
  • Input all relevant transactions and supervised properly within accounting system.
  • Built strong relationships with vendors to enhance cost offerings and accomplish favored customer status.
  • Observed strict confidentiality regulations to maintain data security.
  • Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
Education
High School Diploma Lynn Camp High School - Corbin, KY
Bachelor Of Science: Business Administration, 2012
University Of The Cumberlands - Williamsburg, KY
Master Of Business Administration: Business Administration, 2017
University Of The Cumberlands - Williamsburg, Ky
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Resume Overview

Companies Worked For:

  • Baptist Health Medical Group
  • Union College
  • One Main Financial
  • Eubanks Electric And Subsidiaries

School Attended

  • Lynn Camp High School
  • University Of The Cumberlands

Job Titles Held:

  • Administrative Assistant III
  • Assistant Controller
  • Operations Specialist
  • Accounts Payable Manager and Human Resources

Degrees

  • High School Diploma
    Bachelor Of Science : Business Administration , 2012
    Master Of Business Administration : Business Administration , 2017

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