Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

A highly resourceful, flexible, innovative and enthusiastic individual who possesses a considerable amount of knowledge regarding administrative office procedures. Confidential assistant with strong verbal and written communication skills, high level of integrity and strong work ethic. Quick learner who can absorb new ideas and is experienced in coordinating and planning a wide range of administrative activities. Possess comprehensive knowledge of Microsoft Office Programs with ability to type 80 WPM. Well organized, excellent team player with a proven ability to work proactively in a complex and busy office environment.

  • Types 80 WPM
  • Advanced MS Office Suite knowledge
  • Detailed meeting minutes
  • Presentation development
  • Recordkeeping
  • PC proficient
  • Technologically savvy
  • 10-key proficiency
  • Strong interpersonal skills
  • Proofreading
  • Strong problem solver
  • Detail-oriented
01/2020 to Current
Administrative Assistant II Nana Regional Corporation Houston, TX,
  • Supervise calendars for one corporate director and two department directors while providing administrative support to their teams for smooth operational flow.
  • Write and distribute meeting agendas and minutes to department heads and executive team members. Design PowerPoint presentations.
  • Organize and maintain filing and document management systems by coordinating, archiving and purging files.
  • Develop administrative processes to achieve organizational objectives and improve office efficiency.
  • Create and maintain computer- and paper-based filing and organization systems for records, reports and documents. Coordinate project materials by managing physical and digital files, monitoring spreadsheets and updating reports. Update details in department databases by keying in information.
  • Track and submit employee timesheets to payroll department for processing.
  • Manage daily invoices, reports and proposals.
  • Review and suggest improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
  • Plan events and department activities by acquiring venues and organizing catering services.
  • Liaise with fellow administrative assistants to handle interdepartmental requests and queries. Participate in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Provide administrative support to several committees
  • Lead daily huddles and administrative staff meetings
  • Coordinate interviews; Prepare and receive candidates.
  • Prepare for, onboard and support new hires.
  • Tackle and address top-level, high-priority issues with professional administrative discretion, confidentiality and integrity.
  • Detail and arrange travel and venue reservations for conferences and seminars.
  • Craft proposals and memos using desktop publishing and word processing software.
  • Maintain office supplies inventory by checking stock and ordering new supplies to maximize team productivity.
05/2016 to 12/2019
Administrative Assistant to the CSA National Beverage Salt Lake City, UT,
  • Managed calendar and organize Board of Education meeting resources for the Chief School Administrator.
  • Handled management of communication to CSA by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Prepared and submittted various required state reports (NJSmart; NJDOE Homeroom).
  • Managed staff attendance records and time off requests (Genesis/SchoolFi system); SMID management (OnCourse).
  • Processed employment applications; Conducted and initialized criminal histories and onboarding processes; Managed personnel files; New and substitute teacher certification.
  • Responsible for redesign of new school website; Updated and managed school website; Created and distributed weekly update of schoolwide events and notices (email and PowerPoint slide show for monitors); Create announcement flyers; Designed graduation program and tickets; Ordered diplomas.
  • Oversaw and administered all aspects of Interdistrict School Choice applications and processes.
  • Provided support to the Assistant Principal and the Business Office.
  • Conducted research using various media sources to obtain relevant data for staff requirements.
  • Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations; Spearheaded initiative to implement Permission Click to automate internal and external form submission/data collection.
05/2014 to 03/2016
Office and Human Resources Assistant SanMar Corporation City, STATE,
  • Prepared weekly deposit for Customer Sales/Will Call; Manage checkbook register; responsible for cash handling.
  • Managed all office supply requisition and purchasing for warehouse and office staff; Managed Safety Data Sheets (SDS) log.
  • Managed corporate credit card receipts for General Manager and Assistant General Manager.
  • Prepared agenda and took minutes for monthly All Hands employee meetings.
  • Provided general administrative support to HR department and supervisory staff.
  • Filing, answer telephones, arrange lunch meetings and other clerical duties as needed.
  • Entered new hire documentation into various systems; created and managed personnel files; processed employment verifications.
  • Assisted with audit and processing of weekly payroll for approximately 300 employees using NOVAtime system.
  • Assisted with employee status changes to include wage adjustments, information updates, promotions and terminations.
  • Wrote, designed and edited monthly employee newsletter, weekly Power Point informational slide show and flyers.
  • Chaired employee Wellness and Events committee and coordinated its initiatives.
  • Coordinated annual charity drive efforts to include fundraising events, communication, and donation collection.
  • Assisted in development of and administered monthly employee rewards and recognition program.
05/2006 to 02/2012
Administrative Assistant Christian Fellowship Baptist Church/NEBC City, STATE,
  • Performed clerical and administrative duties: answered telephones; prioritized mail, managed pastor/president’s calendar and travel.
  • Wrote and copyedited professional documents including published booklets authored by president.
  • Event planning
  • Prepared correspondence on behalf of president; prepared weekly bulletin, monthly newsletter and other graphic design.
  • Processed all incoming and outgoing mail; filing and light bookkeeping; Tracked charitable giving and prepared statements.
Education and Training
Expected in
High School Diploma:
Salem High School - Salem, NH
Expected in
Some College - ,
Activities and Honors

Helped to develop and organize Family Readiness Group for VR-64 Fleet Logistics (United States Navy). Served as Communications Director and Co-Chair.

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Resume Overview

School Attended

  • Salem High School
  • Some College

Job Titles Held:

  • Administrative Assistant II
  • Administrative Assistant to the CSA
  • Office and Human Resources Assistant
  • Administrative Assistant


  • High School Diploma

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