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Administrative Assistant II (Bookkeeper/Secretary) Resume Example

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ADMINISTRATIVE ASSISTANT II (BOOKKEEPER/SECRETARY)
Summary

Personable Administrative Assistant with experience employing exceptional relationship-building abilities to cultivate positive rapport among clients, staff and management. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management.

Skills
  • Timeline Planning and Management
  • Sensitive material handling
  • Transporting files
  • Records management systems
  • Insurance eligibility verification
  • Recordkeeping and bookkeeping
  • Inventory supplies
  • Customer relations
  • Database entry
  • Billing and coding
  • Appointment scheduling
  • Self-starter
  • Professional and mature
  • Confidential document control
  • Meticulous attention to detail
  • Training and coaching
  • School records organization
  • Staff motivation
  • Strong interpersonal skills
  • Staff training and development
  • Project management
  • Time management
  • Data entry
  • Strong problem solver
  • Scheduling and calendar management
  • Customer service
  • Relationship development
  • Planning and coordination
  • Invoice generation
  • Administrative support
  • Inventory management
  • Team building
  • Business operations
  • MS Office
  • Organization
  • Communications
  • Employee hiring and training
  • Project organization
  • Payroll, time and attendance
Experience
Austin Isd | Austin, TXAdministrative Assistant II (Bookkeeper/Secretary)07/2012 - 03/2020
  • Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
  • Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Managed building access by supplying key cards to employees and visitors.
  • Increased accuracy by verifying data while processing incoming and outgoing checks and wire transfers.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
  • Prepared packages for shipment by generating invoices and setting up courier deliveries.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Monitored attendance records by taking note of staff vacation time, sick days and personal days.
  • Maintained inventory in administrative building supply closet to prevent shortages of supplies.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Coordinated large-scale events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Reviewed purchase documents and company receipts for reconciliation with statements.
  • Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
  • Coded invoices and other records to maintain organized and accurate records.
  • Compiled budget documents and monitored costs to maintain control systems.
  • Streamlined financial reporting by accurately processing bank reconciliations and delivering financial reporting.
  • Reviewed vendor invoices and expense reports, identifying discrepancies.
  • Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data and reconciled daily totals to confirm proper accounting.
  • Reconciled all bank and credit card accounts monthly.
  • Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing and collections.
  • Coordinated budget information by assessing estimated income and expenses as well as historical budgets.
  • Prepared weekly payroll for team of salaried and hourly employees.
Public Strategies/ H&K Strategies | Austin, United States, TexasPayroll Specialist09/2011 - 07/2012
  • Accurately processed data, validation and transmission for weekly, semi-monthly and sales payrolls.
  • Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.
  • Onboarded new employees in time reporting and payroll systems.
  • Monitored daily banking transactions.
  • Worked quickly and efficiently, with minimal oversight, to accomplish assigned duties.
  • Collaborated with the CFO to provide insight into audits regarding payroll processing.
  • Prepared purchase orders and expense reports.
  • Managed payroll and time and attendance systems.
  • Prepared and maintained support documentation.
  • Processed rehires, transfers, terminations, garnishments and withholdings.
  • Responded to employee inquiries regarding payroll and timekeeping.
  • Corrected payroll transactions by voiding checks and issuing stop payment orders.
  • Monitored vacation accrual.
Amy L Taylor & Co | Austin, United States, TexasAccounting Administrator/Payroll Specialist11/2009 - 09/2011
  • Managed coding on invoices and documented all processes.
  • Prepared deposits and processed payments.
  • Assisted employees with picking out insurance programs and provided information on benefits packages.
  • Monitored all account payable and account receivable happenings.
  • Worked with accountants and HR to prepare financial data.
  • Filed and prepared annual taxes.
  • Maintained cash flow reports.
  • Prepared monthly and year-end closing statements, financial documents and invoices.
  • Assessed accounting accuracy, performing daily cash functions, including A/P and A/R tracking, budgeting, payroll transactions, wage allocation, salary expenses, online donations and bank, credit card and petty cash reconciliations.
  • Investigated and resolved discrepancies in monthly bank accounts.
  • Secured staff payment traceability, accurately calculating deductions while preparing and processing payroll via Quickbooks.
Education and Training
Austin Community College | AustinAssociate of Applied Science in Human Services2019
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Resume Overview

Companies Worked For:

  • Austin Isd
  • Public Strategies/ H&K Strategies
  • Amy L Taylor & Co

School Attended

  • Austin Community College

Job Titles Held:

  • Administrative Assistant II (Bookkeeper/Secretary)
  • Payroll Specialist
  • Accounting Administrator/Payroll Specialist

Degrees

  • Associate of Applied Science in Human Services

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