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Administrative Assistant II Resume Example

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ADMINISTRATIVE ASSISTANT II
Summary
A highly equipped Administrative Assistant/Receptionist with experience in performing a variety of administrative and staff support duties for a specified department, which require a range of knowledge and skills of organizational procedures and policies; directing and assisting visitors, and resolving administrative problems and inquiries; composing, editing, and proofreading correspondence and reports, and preparing a range of administrative documents. Strong ability to lead and train staff and students. Excellent ability to gather and analyze statistical data and generate reports. Profound database management skills. Great knowledge of general accounting principles. Remarkable ability to communicate effectively, both orally and in writing. Complete knowledge of supplies, equipments, ordering and inventory control. Exceptional record maintenance skills. Excellent ability to solve problems. In-depth receptionist skills. Deep ability to compile information and prepare reports Excellent coordinating skills. Immense ability to schedule appointments and maintain calendars. Profound ability to transcribe and record meeting minutes. Remarkable word processing and data entry skills. Excellent ability to make administrative/procedural decisions and judgments. Strong ability to compose and edit already written materials. Artistic capabilities of creating and designing graphics and interactive web pages utilizing different computer programs and software.
Highlights
Proficient in most Window operating systems; Microsoft Word, Excel, PowerPoint, Outlook, WordPerfect, and Word Processing; Lotus 1-2-3; Quick Books; Graphic/Website Design; and Internet. * 10- Key and other data processing equipments and software * Typing 35-40 wpm * Working knowledge of most office equipments including: fax machines, copiers, printers, scanners, and binding systems.
Experience
Administrative Assistant II
April 2008 to April 2012Southern University at Shreveport － Shreveport, LA
  • Responsible for performing clerical and office management functions including typing, filing, answering the telephones, database management, and general office record keeping.
  • Prepare and format audit reports for presentation to management.
  • Assist with the research and data collection of various audits and reporting.
  • Prepare travel arrangements and itineraries for meetings and conferences.
  • Create and distribute brochures, hotline information, or audit related correspondence.
  • Create Power Point presentations for meetings or informational purposes.
  • Create and maintain the Audit Services website which included the graphic design and layout.
  • Perform general accounting duties that included preparing financial spreadsheets and databases, and reviewing financial statements and paperwork for input.
  • Maintain an accurate supply and inventory control for the office via electronic database.
Administrative Assistant/Receptionist
November 2005 to October 2007Ayers Career College － Shreveport, LA
  • Coordinate and perform operational support for the staff and instructors, serve as a liaison with instructors and staff in the resolution of day-to-day administrative and operational problems.
  • Provide administrative and secretarial support for the school director and staff such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.
  • Operate personal computer to compose and edit correspondence and memoranda from dictation, verbal direction, and from knowledge of established school and director policies; prepare, transcribe, compose, type, edit, and distribute agendas and minutes of meetings.
  • Schedule and coordinate meetings, interviews, appointments, events and other similar activities, which coordinating travel as well as lodging arrangements.
  • Establish, maintain, and update files, databases, records, and other documents; develop and maintain data, and perform routine analyses and calculations in the processing of data for recurring internal reports.
  • Sort, review, screen and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries.
Revenue Specialist
April 2005 to November 2005City of Shreveport － Shreveport, LA
  • Audit and posting of city revenue including water, city taxes, business licenses, and departmental account discrepancies.
  • Prepare and balance receipts, journal entries, and cash tills.
  • Audit customer accounts by researching files and records.
  • Process mail and other material using an OPEX and UNISYS computer system.
Personnel Coordinator (Store Bookkeeper); Front End Manager
October 1999 to December 2003Albertson's Food － Bossier City, LA
  • Review, and edit all store reports; documents; letters; transcribe meeting minutes.
  • Audit all stores sales and reporting including: budgeting; labor statistics; forecasting; personnel files; complaints; all accounts and ledgers; cash discrepancies; employee relations.
  • Verify and post debit and credit to subsidiary accounts and ledgers.
  • Post details of business transactions to journals and files such as: sales slips, invoices, receipts, and printouts.
  • Proof cash deposits; verified, balanced, and reconciled cash registers and safes.
  • Manage Accounts Payable/ Receivable.
  • Responsible for payroll and timekeeping for all store employees.
  • Process applicants for employment: sending for drug screens; scheduling and performing interviews; completing appropriate paperwork including W-4 and I-9, training on guidelines and company policies.
  • Supervise, motivate, and delegate responsibility to 25(+) employees daily.
  • Provide customer service and resolve complaints.
  • Prepare schedules for front end store employees.
Education
May 1995Bossier High School － Bossier City, LAGeneral Studies; Accounting I & II; DECA Job Training; ROTC I-IV; Honors Math/ English
Business Management Training; Customer Service Trainer for Brookshire's and Super One Foods employees; Certified Cashier : June 1998Brookshire's University Training Center － Bossier City, TX LA
Certified Bookkeeper Courses for Albertson's, Inc.; Management Training
Work History
Finance (Water Department
Skills
10- Key, Accounting I, general accounting, Accounts Payable, administrative, audit reports, balance, Bookkeeper, brochures, budgeting, Business Management, cash deposits, Cashier, cash registers, clerical, conferences, credit, Customer Service, data collection, data processing, databases, database, database management, debit, dictation, direction, edit, employee relations, English, fax machines, filing, financial, reviewing financial statements, forecasting, general office, graphic design, Graphic, inventory control, layout, letters, Lotus 1-2-3, director, Management Training, Math, meetings, Excel, mail, office, Outlook, PowerPoint, Power Point, Window, Microsoft Word, office management, operating systems, payroll, personnel, copiers, policies, presentations, printers, Quick Books, record keeping, update files, reporting, researching, research, sales, sales and reporting, scanners, scheduling, secretarial, spreadsheets, statistics, taxes, telephones, Trainer, coordinating travel, travel arrangements, Typing, type, 40 wpm, UNISYS, Website Design, website, Word Processing, WordPerfect, written
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Resume Overview

Companies Worked For:

  • Southern University at Shreveport
  • Ayers Career College
  • City of Shreveport
  • Albertson's Food
  • Finance (Water Department

School Attended

  • Bossier High School
  • Brookshire's University Training Center

Job Titles Held:

  • Administrative Assistant II
  • Administrative Assistant/Receptionist
  • Revenue Specialist
  • Personnel Coordinator (Store Bookkeeper); Front End Manager

Degrees

  • May 1995
    Business Management Training; Customer Service Trainer for Brookshire's and Super One Foods employees; Certified Cashier : June 1998
    Certified Bookkeeper Courses for Albertson's, Inc.; Management Training

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